Executives Online Industrial Automation Jobs in South Africa
Executives Online Industrial Automation Jobs in South Africa
Job PurposeThe Replacement program will be drawing support from a newly established PMO which is established to provide for common processes, documentation, training and oversight of projects.
The Program Management Office PMOA (PMOA) will be responsible for general administration of all aspects of the projects and programs that fall under the PMO.
The PMOA helps to keep all those things organized, control documents, facilitate communication between the project office and stakeholders and collect data to meet reporting requirements.
The PMOA will also be required to provide significant assistance to the Program Manager in the areas of planning and administration of meetings and workshops as well as associated reporting.
The PMOA will assist with project management duties. He/she will oversee and perform administrative functions concerned with a project.
This may include calling contractors, making appointments, ordering supplies, doing site visits and preparing reports.
Managing budgets and expenditure
Coordinating meetings
Taking minutes
Organizing venues
Updating the project calendar
Creating PowerPoint presentations
Performing general administrative duties
Main Duties
Project Set Up, Planning Support and Document Management
PMO PMOAs manage and control documents, such as form templates, meeting minutes, reports, plans and schedules. As PMO staff members update these documents, the PMOA ensures only the latest versions are available for use by PMO team members. Properly controlling revision levels prevents team members from making decisions based on old or incorrect information. The PMOA also manages the office's document management software application to keep the content organized and user-friendly.
Assist Program Manager in on-boarding of new project resources in terms of processes, procedures and tools.
Document outcome of all Project meetings and workshops into relevant templates for review by Project Manager (scope document, minutes, workshop notes, etc.).
Facilitate access to relevant drives, printers, for new project resources with PMO PMOA.
Plan and schedule all Project meetings,
workshops for relevant project phase.
Financial Administrative Support
Ensure complete process of payment of invoices according to organisational accounting procedures
Following up on Invoices from Vendors and facilitating required sign-offs.
Logging, tracking and follow up of procurement costs.
Monthly review of Project Costs.
Project Administration, Communication and Reporting
Communication is often a key responsibility of the PMOA. The PMOA regularly distributes information to project team members, PMO staff members and other stakeholders in the workplace who are or will be affected by the PMO's projects. PMO as in large, international companies should be able to communicate effectively across cultures and working with people for whom English is a second language. The PMOA also must account for time zone differences in support of communication schedules to make sure information exchanges meet deadlines.
PMOAs oversee the establishment, creation and distribution of reports. The PMO is responsible for presenting status information for all projects to leadership teams. Reports show project status and health, resource availability, cost management and performance metrics. The PMOA is responsible for collecting data from computer systems, updating reports and releasing information to meet schedules.
Since projects represent change in the workplace, the act of creating and distributing informed reports provides a proactive communication plan to track and manage stakeholder information
Booking of Travel and Accommodation according to organisation's travel guidelines.
Creation of draft presentations and reports if requested by Program Manager for review and finalization.
General administration - faxes, photocopying, scanning etc.
Liaise with team members regarding open actions, issues and risks.
Minute taking & distribution within the agreed service levels.
Obtain sign off of all required project documentation, forms etc.
Organize and maintain Project Documentation on SharePoint for all project phases.
Drafting and updating project plans as and when required
How to Apply
For more information and job application details, see; Executives Online Industrial Automation Jobs in South Africa
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