Executive Assistant Jobs in Nairobi, Kenya
Executive Assistant Jobs in Nairobi, Kenya
A leading supplier in the hospitality industry is seeking to recruit a highly ambitious candidate to fill in the following position at their Nairobi office: Executive Assistant
Reporting to the Director, the Executive Assistant will be responsible for assisting in conducting and organizing administrative duties and activities for the Managing Director including receiving and handling information.
Principal Accountabilities
Plan and coordinate arrangements for meetings and conferences
Coordinate and facilitate the Managing Director’s calendar to arrange meetings, appointments and conferences
Take and transcribe dictation on confidential and technical matters from the Managing Director
Read and screen incoming reports and correspondence; making preliminary assessment and organizing documents
Coordinate office related activities that include: office parties booking.
Maintain the diary and appointments for the Managing Director.
Review, proofread and edit documents before giving them to the Managing Director.
File the Managing Director’s office documents.
Receive and screen visitors and incoming calls to determine the priority before they are forwarded to the Managing Director.
Maintain cleanliness and neatness in the Managing Director’s office.
Attend to all incoming calls and also make calls to the company stakeholders on behalf of Managing Director.
Answer queries on phone
from brokers, clients and agents.
Key Qualifications and Experience
A Bachelor’s Degree in Business Administration or any other related field
At least 5 years of experience in a similar function
Good knowledge of the insurance industry and company products
Excellent knowledge of office administration in an executive office
Excellent communication and interpersonal skills
Sound analytical and relevant basic computer skills- must be able to use Ms Word
Good organization and planning skills
Good time management skills
How to Apply
Interested candidates are requested to forward their updated CVs to
recruitments202@gmail.com stating the subject heading “Executive Assistant” by Friday, 27th May 2022 clearly indicating their current and expected remuneration (MUST), daytime telephone contacts and addresses of three referees.
Only shortlisted candidates will be contacted.
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