Examinations Council of Zambia Personal Secretary Jobs

Reporting to the Council Secretary, the Personal Secretary will provide administrative and secretarial
services support to the Council Secretary in order to assist the job holder to run the office smoothly.

Duties and Responsibilities

Maintain the diary for the Council Secretary by planning and scheduling of appointments and
meetings in order to avoid clash of programmes and offering appropriate support services

Prepare and manage correspondence, reports and documents

Receive visitors and guests on behalf of the Council Secretary and attends to all protocol
arrangements to project a good image of the organization

Record minutes of Council Meetings and other official meetings

Take dictation

Type all official correspondence

Handle mail and filing

Make travel arrangements for both local and foreign official travels

File documents as per agreed systems and procedures to facilitate good record keeping

Coordinate some activities and affairs of the Council on behalf of the Council Secretary

Draw stationery and other office supplies from stores for use in the office

Draw, administer and account for imprest obtained for office use

Minimum Qualifications and Experience

School Certificate or its equivalent

Diploma in Secretarial Studies & 100/ 55WPM

Three (3) years’ relevant work experience

Other Requirements

Excellent computer skills

Excellent communication and written skills

Must have high levels of integrity and confidentiality

How to Apply

For more information and job application details, see; Examinations Council of Zambia Personal Secretary Jobs

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