Ethiopian School Meal Initiatives Secretary-Cashier Jobs in Ethiopia
Ethiopian School Meal Initiatives Secretary-Cashier Jobs in Ethiopia
Job SummaryThe Secretary-Cashier is responsible for secretarial services, operating telephone, handling petty cash and makes approved payments to authorized persons.
Responsibilities and Tasks
Job Responsibility #1: Secretarial Duties:
Type letters, memos, minutes, e-mails, reports, proposals, etc. using computer and proof reads them;
Receives telephone calls and receives messages;
Arranges appointments with relevant Governmnet Offices, NGOs, etc. and keep their adresses up to date;
Operates office equipment such as photocopies, facsimile machine and computer under her domain;
Sends and receives e-mails and faxes and directs the same to the right person or section;
Keeps all administretive and financial forms up to date;
Ensures that the necessary stationary is available in sufficient quantity;
Ensures offices are in order and clean.
Job Responsibility #2: Documentation:
Registers and gives reference numbers to all outgoing letters;
Ensures that letters, faxes, electronic communications, etc. are appropriately numbered;
Keeps all confidential letters, reports, personal files, etc. separately;
Keeps the filing system of the Organization in order;
Keeps record of staff leave and report of absence monthly;
Ensures the proper filing of all incoming and outgoing mails so that efficient and swift retrieval is possible.
Job Responsibility #3: Cash Handling:
Receives cash and checks on a pre numbered Cash Receipt Voucher of the organization, deposits collected money in the bank intact and submits the Receipt/Invoice and bank deposit slip to accounts;
Maintains a petty cash and fuel coupones and makes disbursement against written orders or authorizations;
Confirms that petty cash payment voucher and supporting documents are complete before effecting payments;
Follows-up the settlement of temporary advance payments effected with "Suspense Vouchers” and report to the Supervisor if there are unsettled suspense vouchers;
Effects payment of payroll to employees;
Obtains receipts and reconciles cash balance with records, clears all advances taken by
staff and updates all records on file;
Requests for the replenishment of the petty cash when it reaches the minimum limit.
Job Responsibility #4: Storekeeping:
Maintains sufficient stock of the fast-moving office supplies;
Receives all purchased materials against GRN and issues materials form store against authorized and approved SIV;
Prepares purchase requisition and order of items to be purchased;
Prepares annual stock and fixed count at the year end.
Job Responsibility #5: Gender and inclusion
Demonstrate understanding of ESMI’s Gender Equality and inclusion Strategy
Contribute to ensuring that ESMI is a place where men and women are treated equally and with dignity and respect
Demonstrate gender equality awareness and gender sensitivity and an ability to integrate a gender equality perspective into tasks and activities.
Inclusion is key element of all project interventions.
Job Responsibility #5: Others:
Performs other incidental duties as assigned by the Supervisor
Job Requirements
Education
Diploma/10+2 in Secretarial Science or related.
Experience
2/4 years of relevant work experience.
Technical and Other Skills
Typing skill both in English and Amharic;
Willingness to work under pressure;
Proficient in computer skills (MS word, Excel, etc);
Good interpersonal and ability to communicate information accurately.
Competencies
Team work: work with colleagues in a team manner and contribute to the team so as to achieve the goal
Integrate: Honest, encourages openness and transparency; demonstrates highest levels of integrity
Communication: Actively communicate with the team
Values diversity sees it as a source of competitive strength
How to Apply
The closing date for the application is after seven working days announcement. Qualified candidates should submit the application through bsefiw2000@gmail.com . If you have any concern lets us know.
For those who have physical access to apply can apply at our office at Sekota, ESMI office Contact 0904557977, Bahir Dar Dibambesa hotel compound, ground office of Commercial bank of Ethiopia-Contact-0937406828,
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