Ethiopian Agricultural Transformation Agency Program Assistant Jobs

Ethiopian Agricultural Transformation Agency Program Assistant Jobs

Job Id: 224608

Category: Admin, Secretarial and Clerical

Location: Addis Ababa

Career Level: Mid Level ( 2+ - 5 years experience)

Employment Type: Full time

Salary: Competitive

Job Description

Vacancy Announcement

Ethiopian Agricultural Transformation Agency

Position: Program Assistant

Term of Employment: One year with possibility of extension

Duty Station (s): Addis Ababa

Required Number: One

Salary & Benefits: Competitive

Application Deadline: October 10, 2019

Background:

The Ethiopian Agricultural Transformation Agency (ATA) is a strategy and delivery oriented government agency created to help accelerate the growth and transformation of the country’s agriculture sector.

The ATA envisions that, by 2025, smallholder farmers are commercialized with greater incomes, inclusiveness, resilience and sustainability, contributing to Ethiopia’s achievement of middle-income country status.

The agency focuses on two primary national approaches to catalyze agricultural transformation. First, we support the Ministry of Agriculture and Livestock Resources (MoA), its affiliate institutions, and other partners to identify and address systemic bottlenecks within an Agricultural Transformation Agenda.

Second, we support Regional Governments to accelerate development of high-priority commodity value chains in clearly defined geographic clusters, through the Agricultural Commercialization Clusters (ACC) Initiative.

Our major activities include conducting strategic and analytical studies, providing technical implementation support, coordinating platforms to better integrate partners and projects, and designing and directly leading a number of implementation projects.

Our headquarters are in Addis Ababa, and we have regional offices in Amhara, Oromia, SNNP, and Tigray regional offices, allowing us to work closely with a wide range of public, private and development sector partners across the country.

Our Culture

We have an exceptional team of highly competent employees with a proven track record of success in managing complex activities and achieving transformational results.

Our culture is one where talented, dedicated and adaptable individuals are committed to doing their best and exhibit great team work to achieve excellent results.

At ATA, we provide an exceptional platform for people who want to achieve their highest potential and make a meaningful contribution in changing the country’s agricultural sector.

We offer rewarding work in a young, fast-paced growing organization with passionate, committed, motivated colleagues and excellent career development and training.

We recognize our most valuable assets are our staff and are committed to providing our employees with the tools, training and mentorships necessary to achieve their career goals.

Position Summary:

The Implementation Support vertical with its 5 program teams (Analytics, Evaluation and Learning, Project Portfolio Management, Cross Cutting Initiative, and Delivery Unit) manages and coordinates multiple programs and interacts regularly with various government, private sector, donor, and development partner stakeholders.

In order to facilitate on-time achievement of deliverables under its programs and ensure successful stakeholder relationships, the vertical is looking for someone with outstanding administrative, coordination, and logistics skills to hold the program assistant position.

Efficiency, attention to detail, flexibility, and good judgment to ensure smooth operations of the vertical are critical in this role.

The candidate should also have a passion for improving the lives of small-holder farmers, and preferably some knowledge of Ethiopia’s agricultural sector and ongoing efforts to transform this sector.

Essential Duties:

Specifically, the Program Assistant will report to the Senior Director of the Implementation Support Vertical and supports the Senior Director and programs under the vertical across a range of areas including:

Provide a wide variety of administrative support including complex calendar management, event planning, and other logistics,

Scheduling a high volume of appointments and meetings, managing complex calendars, and making travel arrangements for staff.

Assist in scheduling and planning for events, such as meetings, conferences, and presentations, which may include coordinating arrangements for participants, handling logistics, preparing and disseminating materials.

Compiling and processing expense reports, reimbursements, and check requests, accurately
and timely.

Assist the Senior director in compiling reports and presentations

Supporting the senior director and directors with external stakeholder management and
coordination.

Support interactions with internal administrative functions such as Human Resource, Finance, Procurement and Logistics.

Support recruitment, hiring, and new staff on-boarding for the vertical and coordination of external consultants working with the vertical.

Maintaining an organized system of tracking, monitoring, and prioritizing tasks and projects.

Create, update, and/or maintain organized files and records.

Acting as liaison for the vertical and its programs with internal and external partners, answering questions and routing requests appropriately.

Ensuring the vertical is aligned and path-forward is established through effective tracking and distribution of key issues discussed in meetings.

Working proactively and taking initiative to support the varying needs of the vertical.

Job Requirements

Minimum Bachelor’s Degree in Management, Business administration, Social Science or other relevant fields.

Minimum of 2 years’ experience in a similar role in a corporate or development agency setting.

Specific experience supporting program, project and team coordination and management.

Experience with managing external consultants or providers of research and analytical services preferred.

Experience with human resources activities such as recruiting, coordinating training and development activities also preferred.

Demonstrated proficiency with Ms Office is required – most importantly, very good skills in Excel and PowerPoint are required.

Ability to thrive in a fast-moving environment, with an emphasis on high performance, teamwork, accountability and results.

Excellent oral and written communication skills, with highly collaborative working style.

Strong set of personal values including integrity, honesty and desire to be of service.

Fluency in English and Amharic.

How to Apply

Application Instructions

We invite all candidates meeting the required qualifications to send (i) a cover letter and (ii) CV (maximum 3 pages) at http://apply.ata.gov.et

Also, please do not submit scans of certificates with your application form.

Women are highly encouraged to apply.

NB. Only short listed candidates will be contacted.

Ethiopian Agricultural Transformation Agency Program Assistant Jobs