Ethiopia National Anti-Doping Office Executive Secretary-II Jobs

Ethiopia National Anti-Doping Office Executive Secretary-II Jobs

Job Id: 217641

Category: Admin, Secretarial and Clerical Location: Addis Ababa
Career Level: Senior Level (5+ years experience)
Salary: Birr3,579.00

Job Description

Assess different scriptures to the office and affairs and ensure whether they are fulfilled to be submitted to the official and respond on the same by the official and monitor the same

For issues having decision, correspond and enable signature of the official to be transmitted to the concerned bodies

Type and edit the correspondence letters and oral deliberations and forward to the office administration professionals after assessing its correctness and forward to the official

Multiply copies of correspondences and distribute the same and keep record of copies

Record the minutes of meetings

Work with ICT technology professional and public relation directorate and give protocol services, serve customers, prepare local and international travels

Transmit orders and messages from the office and monitor their implementation

Transmit letters from office to concerned bodies and ensure its correspondence

Handle the official seal and properly use for correspondences

Proper care of confidential information

Budgeting the permanent and consumable office utilities and forward to the concerned sections

Receive telephone, fax, oral and email messages and correspond, respond, appointment, and register the telephone directories

Prepare documents and evidences for meetings and deliberations and submit to the official

Prepare invitations and service programs with concerned bodies

Ensure hygiene of office and handover office consumables from concerned bodies

Transmit

call for meetings and agendas, ensure transmission, coordinate meetings places

Archive and document regulations and instructions, submit when requested, database management

Record accommodation expense and transmit to human resource, administration and finance directorate

Have appointment with the official for visitors

Handover the appointment affairs, connect with the official, issue information and transfer to the concerned sections and officials

Based on the necessity of the issues, appoint guests and facilitate their issues to be informed to the official

Prepare and report office performances

Carry out other activities from the official

Job Requirements

Diploma in secretarial science ,administrative and office management, It

Minimum of 5 to 7 years of relevant experience; or equivalent combination of education and experience

Personal Skill

Ability to work under pressure

Committed

Honest

Have positive attitude

Be good example

Flexible

Multi-tasking

Quality Focus

How to Apply

Interested applicants should submit non-returnable copies of their CV with relevant credentials in person 10 working days from the date of this announcement

NB: Please only apply for this position if you meet all the requirements.

For all applicant who certified/graduated in level should submit your COC

Address:-

Ethiopian National anti-doping Office

In front of Yaha city center building or in the left side of Addis Ababa stadium Betzata Hospital on 4th floor of Rift valley university

Office phone +251115319094/ Mobile Number 0910711185
Only short listed candidates will be contacted.

Females Are highly encouraged to apply

Ethiopia National Anti-Doping Office Executive Secretary-II Jobs