Ethics and Anti-Corruption Commission Careers

Human Resources & Administration Directorate

9. EACC Administrative Secretary Jobs in Kenya - EACC “10” (10 Posts) Ref: EACC/HR&ADM/ADM SEC/09

Reporting to the Deputy Director, Human Resource Management

This position is responsible for the provision of administrative support to the Directorates/ Departments/ Regional Offices within EACC to ensure efficient and
effective delivery of service.

Duties and responsibilities include:-

Producing documents, typing out letters, memos, briefs, reports and ensure maintenance of confidential documents in the department;

Managing the office diary inclusive of appointments, foreign and domestic travel itineraries, travel bookings and hotel reservations for the management to facilitate timely management of events;

Analysing and assigning incoming mail, fax, and emails on behalf of the senior management and route them to the respective departments for further action to ensure timely feedback on actions;

Managing office protocol and public relations, receive and screen incoming calls, and correspondences and act as the link between executive offices, internal and external visitors to ensure efficient response time;

Maintaining office systems that include data management and files for efficient record preservation;

Following up on issues that require interdepartmental coordination for the engagement of various stakeholders to ensure effective communication is relayed;

Arranging for departmental staff travel to include itineraries, bookings and hotel reservations;

Maintaining up to date file systems in the department and track file movement out of the department to ensure accountability of the file user;

Receiving all documents for notations, signature to be actioned by the respective managers to ensure appropriate actions are carried out.

Requirements for appointment:-

Minimum of 3 years relevant work experience from a reputable organization;

Diploma in Secretarial Studies or its equivalent from a recognized institution;

Kenya Certificate of

Secondary Education (KCSE) mean grade C minus or its equivalent from a recognized institution;

Kenya National Examination Council certification;

Typing III (50WPM);

Certificate in Computer skills;

Shorthand III (100WPM);

Business English III;

Demonstrated integrity and professional competence as reflected in work performance and results.

Demonstrable computer application skills

Excellent Communication skills

Good interpersonal skills

Important Notice:
In addition to the qualifications set above applicants must further obtain clearances
from the following:
• Ethics and Anti-Corruption Commission (EACC)
• Kenya Revenue Authority (KRA)
• Criminal Investigation Department (CID)
• Higher Education Loans Board (HELB)
• Registration and good standing in relevant Professional Bodies

Interested candidates who meet the set criteria should complete EACC Form 1 online from https://jobs.integrity.go.ke and attach copies of ID, academic/ professional certificates, clearances and testimonials.

All applications must be made online and will be acknowledged via an email. Only short-listed candidates will be invited for interview.

To be considered applications should be received not later than Wednesday, 1st March, 2017 at 5.00pm.

Canvassing will lead to automatic disqualification

For more information and job application details, see; Ethics and Anti-Corruption Commission Jobs

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