Ethics and Anti-Corruption Commission Administrative Secretary II Jobs in Kenya

Job Profile

Reporting to the Deputy Director – Administration through the Assistant Director – Office Administration & Asset Management, the job holder is responsible for the provision of administrative support to the departments within EACC to ensure efficient and effective delivery of service.

Duties and Responsibilities

• Producing documents, briefing papers and reports to ensure maintenance of confidential documents in the department;

• Managing the office diary inclusive of appointments, foreign and domestic travel itineraries, travel bookings and hotel reservations for the management to facilitate timely management of events;

• Analysing and assigning incoming mail, fax, and emails on behalf of the senior management and route them to the respective departments for further action to ensure timely feedback on actions;

• Managing office protocol and public relations, receiving and screening incoming calls, and correspondences and act as the link between executive offices, internal and external visitors to ensure efficient response time;

• Devising and maintaining office systems that include data management and files for efficient record preservation;

• Following up on issues that require interdepartmental coordination for the engagement of various stakeholders to ensure effective communication is relayed;

• Answering the departmental telephone lines and direct calls and transferring them to the respective recipients for further action;

• Arranging for departmental staff travel to include itineraries, bookings and hotel reservations;

• Maintaining up to date filing systems in the department and track file movement out of the department to ensure accountability of the

file user;

• Receiving all documents for notations or signature to be actioned by the respective managers to ensure appropriate actions are carried out;

• Assisting in staff welfare issues in the Commission to ensure staff demands are addressed;

• Handling respective office imprest.

Requirements for Appointment

For appointment to this position, a candidate must have:

• Minimum relevant work experience of three (3) years;

• Diploma in Secretarial Studies or its equivalent from a recognised institution;

• Kenya Certificate of Secondary Education (K.C.S.E) minimum mean grade of C- or its equivalent from a recognised institution;

• Demonstrated integrity and professional competence as reflected in work performance and results.

Important Notice:

In addition to the qualifications set above applicants must further obtain clearances from the following:

• Ethics and Anti-Corruption Commission (EACC)

• Kenya Revenue Authority (KRA)

• Directorate of Criminal Investigation (DCI)

• Higher Education Loans Board (HELB)

• Registration and good standing in relevant Professional Bodies

How to Apply

For more information and job application details, see; Ethics and Anti-Corruption Commission Administrative Secretary II Jobs in Kenya

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