Equal Measures 2030 Admin, Finance & IT Assistant - Temporary Jobs in Kenya

Equal Measures 2030 Admin, Finance & IT Assistant - Temporary Jobs in Kenya

About this role:

Equal Measures 2030 seeks the support of an Administrative Assistant to support the internal coordination and administrative operations of the EM2030 Secretariat. This role will be integral to helping us achieve our objectives through financial, administrative, and IT support. This temporary opportunity has been created to provide cover during upcoming periods of absence for other EM2030 team members.

The role will be varied and involve a wide range of tasks. These include administrative support across the EM2030 team including coordinating calendars and meetings, sharing information and reminders internally, organizing SharePoint files, arranging shipping of equipment and supplies, and some event and travel support.

It also includes basic finance support, including compiling budget information, manipulating spreadsheets (including pivot tables), and keeping track of invoices and payments. A key part of the role will involve liaising with our IT support company and providing direct support to team members to help them use key EM2030 software tools (including Microsoft Outlook, SharePoint, Monday.com, etc.) more effectively.

If you are adept at learning how to use different software tools, to understand how EM2030 uses those tools, to identify ways to improve our use of software, and keen to support others remotely to share learning about effective use of software, this could be the right role for you. As a remote team, software tools play a big part in how effectively we are able to work and collaborate together.

The role will suit someone who is proactive and self-directed and who thrives in an entrepreneurial environment. The Admin, Finance & IT Assistant will be someone who values collaboration, flexibility, and nimbleness. You must bring a deep understanding of, and commitment to, Feminist and Anti-Oppression values and principles and be ready to work with us to integrate these across our work.

What you’ll do:

Reporting to the Head of Finance & Operations, and working closely with the Finance & Operations Coordinator this role will involve the following:

Supporting the Head of Finance and Operations in the tracking and processing of EM2030 spending, including through updating financial tracking spreadsheets and the documentation and submission

of invoices and following up to ensure payments are completed

Maintaining knowledge management systems (including SharePoint filing systems) and joint calendar for the team to ensure good cross-team sharing and planning

Supporting the team and increasing team members’ comfort and capacity to use all remote software applications (including Microsoft Outlook, SharePoint, Teams, Monday.com, Zoom, etc.)

Liaising with EM2030’s IT support company
Distributing Monthly credit card statements to staff and following up to ensure card reconciliations are submitted in a timely fashion

Working with Panorama in amendment of vendor contracts and follow up of banking details for payments

Coordinating with new employees and suppliers to ensure laptops are procured and set up in a timely manner.

Proactively identifying Admin, Finance and IT process improvements to maximise the impact of EM2030’s work

Any other duties as may be assigned by the Head of Finance & Operations, Finance & Operations Coordinator, Executive Director, or other EM2030 team members

Knowledge, skills, and/or experience you’ll need:

Essential:

Degree in business administration, finance, accounting or equivalent;

Strong administrative skills, including experience working with finance systems and invoices (i.e., SAGE)

Familiarity with knowledge management systems including SharePoint, supplementary Microsoft Office programs such as Outlook, Teams, Zoom, etc., and other software tools used by the EM2030 team (including Monday.com)

Strong oral and written communication skills in English

Proactive approach, including when working remotely

Strong problem-solving skills

Able to self-manage multiple demands, meet deadlines and plan effectively

Good people skills, able to work in a collaborative and supportive way with a global team.

Desirable:

Fluency in French and/or Spanish would be an asset

How to Apply

For more information and job application details, see; Equal Measures 2030 Admin, Finance & IT Assistant - Temporary Jobs in Kenya

Find jobs in Kenya. Jobs - Kenya jobs. Search our career portal & find the latest Kenyan job positions, career opportunities & jobs in Kenya.

Jobs in Kenya - banking jobs, IT jobs, accounting jobs, NGO jobs, business administration, ICT, UN jobs, procurement jobs, education jobs, hospital jobs, human resources jobs, engineering, teaching jobs, and other careers in Kenya.

Find your dream job from 1000s of vacancies in Kenya posted and updated daily - click here!