Embassy of Canada Jobs in Ethiopia - Program Assistant Foreign Policy and Diplomacy Vacancies

Embassy of Canada Jobs in Ethiopia - Program Assistant Foreign Policy and Diplomacy Vacancies

Job Ref:3556
Job Title:Program Assistant, Foreign Policy and Diplomacy Service (FPDS)
Salary:ETB 253,700
Vacancy type:Term/Indeterminate
Term Details:This position is a LES (Locally Engaged Staff) position, subject to the Terms and Conditions of Employment for LES in Ethiopia.
Level:Assistant
Classification:LE5
Location:Embassy of Canada, Addis Ababa, Ethiopia
Closing date for applications:09-09-2019 At midnight UTC+1 / GMT+1
Summary of position:Under the general supervision of the Foreign Policy and Diplomacy (FPDS) Program Manager, provides administrative assistance to the FPDS section as a whole. This includes:
Managing the agenda/schedule of the Program Manager

As instructed by the Program Manager, performing operational transactions for the FPDS section’s budget

Processing various types of payments for the FPDS program

Making travel arrangements and processing travel claims for the FPDS program

Arranging meetings and hospitality services, and processing hospitality claims for the FPDS program

Supporting the Program Manager and the FPDS section as a whole on events

Acting as a point of contact for visitors and callers

Disseminating communications materials including daily press clippings

Filing, sorting, and redirecting as appropriate mail and email

Preparing correspondence

Assisting other programs as required

Performing other duties either on an ad-hoc or an ongoing basis

Essential qualifications:

Candidates will initially be screened on the essential qualifications below and must explicitly demonstrate in their cover letter and CV how they meet these criteria.
We recommend that the cover letter address each of the points qualifications below as a separate sub-heading, and provides sufficient information to confirm that the candidate meets each criterion. Only those candidates who meet all the essential qualifications and demonstrate this clearly within their application will then proceed to the next stage of the process.

Education:

A degree from an accredited university or college

Copies of educational qualifications will be required at the interview stage of the process.

Experience:

The candidate must have at minimum 2 years of
*recent experience delivering administrative support in a professional office setting.
*Recent experience is defined as within last 4 years.

Language requirement:

Fluency in English (speaking, reading, and writing)

Fluency in Amharic (speaking, reading, and writing)

“Fluency” is defined as meeting the reference level descriptions of level C1 in the Common European Framework of Reference for Languages (CEFR), which can be accessed at https://www.coe.int/en/web/common-european-framework-reference-languages/table-1-cefr-3.3-common-reference-levels-global-scale. This requirement will be tested and will be initially assessed through the quality of the cover letter and candidate’s CV.

Rated Requirements:

Candidates must also meet the Rated Requirements shown below, which will be assessed through any of the following: cover letter, written test, oral communication, interview, and reference checks. We recommend that, wherever possible, the CV and cover letter be adapted to allow the candidate to demonstrate how he or she specifically meets each of the rated requirements below.

Knowledge:

Knowledge of general office procedure and practices, including correspondence

Abilities/Competencies:

Ability to manage multiple tasks, prioritize work, and be flexible and organised under pressure

Attention to detail and precision in the performance of basic financial computations and transactions

Ability to work with computer software, such as Outlook, Excel, Word, and databases

Ability to carry out research including effective open-source and internet searching

Ability to work effectively within a team, independently, and with supervisors

Ability to handle sensitive and confidential situations; strong judgement, tact and discretion

Asset Qualifications:

The Embassy has the right to further screen on Asset Qualifications and as such, preference

may be given to candidates who have the following asset qualifications. Candidates should also clearly demonstrate in their cover letter and/or CV if and how they meet these factors:

Fluency in French or Afaan Oromo

Master’s Degree

Significant experience managing a budget

Experience dealing with Protocol and VIPs

Knowledge of the Ethiopian political system

Knowledge of the African Union

Operational Requirements:

Hours of work: 37.5 hours Monday-Friday

Ability to work overtime occasionally outside normal working hours

Condition(s) of Employment:

Obtain and maintain a security clearance (reliability status) from the Government of Canada covering the entire employment period.

Successful candidate must have or obtain the required documentation allowing the right to work in the Ethiopia. Documentation will be required.

Area of selection:Open to all external applicants eligible to work in Ethiopia and to all mission employees occupying an indeterminate or term position, including emergency employees. The Canadian Government is an equal opportunities employer and welcomes applications from diverse sections of the community. Candidates will be considered on merit regardless of ethnic origin, religious belief, gender, age, sexual orientation, disability or any other irrelevant factor.

Important Notes:

Candidates are also required to upload a CV and a covering letter in English or in French. Applications in any other language will be rejected. Applications which do not include all of the requested documents or information will also be rejected.

Candidates must demonstrate concisely in their cover letter how they meet the essential and asset qualifications. With regards to the experience factors, candidates must provide concrete examples indicating when and where they obtained this experience.

Candidates who are unable to submit their application due to technical difficulties must report these to RSCEMA.Personnel@international.gc.ca prior to the closing date. Failure to so will result in the application being rejected.
Important notes:

This position is open to candidates currently resident in the Ethiopia, who hold current documentation allowing them to work in Ethiopia without restriction, who meet all of the essential requirements stated and whose applications are received by the closing date.

Only applications submitted in one of the official languages of Canada will be accepted (English or French). Candidates are entitled to participate in the recruitment process in the official language of their choice and to indicate their preferred official language in their application.

Communication for this process will be sent via email. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required.

Candidates who apply to this selection process should include an email address that accepts email from unknown users (some email systems block this type of email).

Reference checks will be sought for candidates that reach interview stage and may form part of the selection process.

The Embassy of Canada to Ethiopia does not reimburse any travel costs to and from interviews/exams nor does it reimburse any relocation costs.

If candidates need any special accommodation for exams or interviews, please let us know in advance of these assessments.

The results of this competition may also be used to establish an eligibility list of staff for similar openings at the Embassy of Canada which may arise in the 12 months following the completion of this competition.

If you have any questions at any stage of the process please send an email to RSCEMA.Personnel@international.gc.ca.


Application deadline 9th September 2019

For more information and job applications details, see; Embassy of Canada Jobs in Ethiopia - Program Assistant Foreign Policy and Diplomacy Vacancies