EGPAF Uganda Program Assistant / Receptionist – Lira Jobs in Uganda

EGPAF Uganda Program Assistant / Receptionist – Lira Jobs in Uganda

About EGPAF

Elizabeth Glaser Pediatric AIDS Foundation (EGPAF) is a nonprofit human development organization on a mission to create a world where no mother, child, or family is devastated by HIV and AIDS, and we are making an impact.

Join us in our fight for an AIDS-free generation!

EGPAF is a consortium partner for USAID's funded Uganda Health Activity (UHA) which aims at helping to improve overall health system resilience and to increase the survival and well-being of vulnerable populations in USAID Uganda priority districts.

To support the implementation of UHA, EGPAF is seeking qualified candidates for the position of:

Title: Program Assistant / Receptionist

Number of positions : (1)

Department: Administration

Reports To: Human Resources Officer

Direct Reports: None

Location: Lira

Closing Date: 1/8/2023

How Will You Fight for an AIDS-free Generation?

The Program Assistant/Receptionist will be responsible for welcoming guests, answering and transferring telephone calls, and monitors access to the office by guests to ensure safety and security.

The role will also include keeping up-to-date records of all inventories in stock, verifying and receiving all goods delivered to the EGPAF, and appropriately recording all goods received.

No Two Days Are Alike at Egpaf, but What Can You Expect in This Role?

1. Administrative Duties

Work in close collaboration and cooperation with the other project staff to deliver on all the office administrative needs e.g., supplies.

Responsible for the day-to-day logistics of program training/workshops, management, and monitoring/audit of sites/facilities suppliers, and inventories.

Front desk Management.

Responsible for office hygiene – thorough cleaning, periodic fumigation, garbage collection contracts, office utilities, etc.

Ensure the security of the Field Office premises is maintained.

Planning and scheduling meetings and appointments.

Coordinate the logistics for workshops, seminars, and training.

Coordinate hotel bookings, transportation, logistics, and other travel needs for field staff.

Provide logistical and clerical support to the program staff as needed.

Organizing and maintaining files and records.

Works closely with the drivers in charge of the mailing function and administrates the weekly courier.

Receives and distributes mail accordingly.

Acknowledges receipt of all incoming mails, registers the same, and channels to the responsible official for action.

Takes minutes/puts together report on staff meetings, and circulates final copy to all staff, filing copies for reference.

2. Stores Management

Receive and record items delivered in-store and ensure proper storage.

Track all items that are dispatched to ensure that they reach their final destinations.

Work with the Finance and Admin Officer to track and follow store requests including requests placed in the Electric Procurement Management system to ensure timely deliveries.

Follow up on all store dispatch forms (ERFs, District letters, transfer memos) that have been issued for items that have been issued and ensure that they are

returned and fully signed.

Issue stocks on request against official and approved documentation.

Maintain orderly and up-to-date documentation and filling system of store items.

Organize, clean, and maintain an orderly store, and carry out any other duties reasonably
assigned by the Supervisor.

3. Receptionist

Receive and direct visitors in an efficient and courteous manner.

Ensure that the reception area is clean and tidy.

Carry out any other duties reasonably assigned by the Supervisor.

To Be Successful, You Will Have:

Bachelor’s degree in Business Administration, Management, Commerce, or any other related field.

At least 3 years’ relevant experience in a similar position, preferably with a USAID-funded agency or nongovernmental organization.

Prospective candidates should have experience working in a busy organization handling big-volume procurement under minimal supervision.

Knowledge of local languages will be an added advantage.

Required Competencies:

Clear commitment and record of achievement to building the capacity of local partners and the community.

Training in computer applications is required plus a good working knowledge of computers with the ability to use Microsoft Word, Excel, PowerPoint, etc.

Good data analysis skills and ability to think concisely, and critically as well as distill information to lay audience.

Excellent verbal and written communication skills in English.

Team player with good interpersonal skills and the ability to work in a diverse social and cultural environment.

No Hand Delivered Applications Will Be Accepted.

As a global, multinational and multicultural organization, EGPAF believes that diversity in the workplace enriches our work and enhances our impact and effectiveness.

We believe that employees have the right to work in a climate of mutual respect and integrity that promotes dignity and respect for all, and that enables them to reach their full potential.

The Foundation is committed to advancing diversity, equity, inclusion, and belonging (DEI&B).

EGPAF is an equal opportunity employer and affords equal opportunity to all employees and applicants.

In addition to country law requirements, EGPAF complies with US laws governing nondiscrimination in employment in every location in which the Foundation has facilities.

The Foundation does not charge any fees at any stage of the recruitment process.

If you are asked to pay a fee at any stage of recruitment, please contact fraud@pedaids.org.

How to Apply

For more information and job application details, see: EGPAF Uganda Program Assistant / Receptionist – Lira Jobs in Uganda

Find daily jobs in Uganda.Jobs - Uganda jobs. Search our career portal & find the latest Ugandan job positions, career opportunities & jobs in Uganda.

Jobs in Uganda - banking jobs, IT jobs, accounting jobs, NGO jobs, business administration, ICT, UN jobs, procurement jobs, education jobs, hospital jobs, human resources jobs, engineering, teaching jobs, and other careers in Uganda.

Find your dream job from 1000s of vacancies in Uganda posted and updated daily - click here!