EGPAF Uganda Human Resources Officer, Lira Jobs in Uganda

EGPAF Uganda Human Resources Officer, Lira Jobs in Uganda

About EGPAF

Elizabeth Glaser Pediatric AIDS Foundation (EGPAF) is a nonprofit human development organization on a mission to create a world where no mother, child, or family is devastated by HIV and AIDS, and we are making an impact.

Join us in our fight for an AIDS-free generation!

EGPAF is a consortium partner for USAID's funded Uganda Health Activity (UHA) which aims at helping to improve overall health system resilience and to increase the survival and well-being of vulnerable populations in USAID Uganda priority districts.

To support the implementation of UHA, EGPAF is seeking qualified candidates for the position of:

Title: Human Resources Officer

Number of positions : (1)

Department: Human Resources (HR)

Reports To: Regional Finance & Admin Manager

Direct Reports: Program Assistant

Location: Lira

Closing Date: 1/8/2023

How Will You Fight for an Aids-free Generation?

The Human Resources Officer provides specialized support in the day-to-day management and administration of the human resources function.

While the focus is typically on HR administration & compliance, the position will also support other functional areas such as recruitment, staff orientation, training & development, employee relations, compensation & benefits, and performance management.

No Two Days Are Alike at Egpaf, but What Can You Expect in This Role?

Support recruitment processes, including posting vacancy announcements, tracking and reporting on recruitment processes, preparing interview files and schedules, and assisting with reference checks for final job candidates.

Support the administration of HR policies; including employee terms & conditions of service, leave records, etc. Administer the organization’s medical scheme.

Ensure complete and up-to-date employment documentation and confidential handling of employee information.

Ensure all required employee documentation is obtained, correctly filed, and updated as necessary.

Ensure all employees are in receipt of critical HR documents, including a current contract, employee handbook, and job description.

Support the orientation and onboarding of new employees, welcome package, orienting staff regarding employment conditions, registering staff for benefits schemes, and ensuring new staff has appropriate workspace and resources.

Support the management and general administration of employee leave and other leave-related processes.

Prepare and update the human resources database, update the organization chart every month and circulate it to employees.

Assist with employee safety, welfare, and wellness programs, and support internal communications and staff training & development needs.

Assist in providing support on the performance management system and ensure that key dates and deadlines are met.

Ensure compliance with all internal policies and procedures as well as external regulatory concerns and applicable labor laws.

Support the separation of employees due to resignation, or termination and ensure that all the necessary exit documentation is completed.
Administration

Assist in the general office management, logistics, and administration, including stationery & supplies, repair, and maintenance of office equipment, etc.

Provide logistical support for internal and external workshops and training events.

Organize the boardroom for meetings and ensure refreshments, stationery, projector display, and any other requirements are provided.

Make bookings for internal and external meetings/ workshops.

Submit documents for approval to Directors.

Draft memos, letters, and correspondences.

Manage and monitor the office supplies and consumables stock levels in the Field offices.

Prepare PRFs and

memos for Admin requests.

Assist to ensure firefighting equipment is a place and serviced on time.

Ensure maintenance of office premises and equipment.

Follow up on utilities (water, electricity) and subscriptions.

Security- Regional Office

Oversees the security of the EGPAF premises, property, and people.

Responsible for supervising, training, scheduling, evaluating, and coordinating Security guards.

Ensures firefighting equipment is in place.

Investigates and/or report hazards and unusual or suspicious circumstances to management for correction or follow-up actions.

Reviews reports from guards for completeness and activity needing follow-up; provides written and oral reports to the supervisor.

Carry out any other duties reasonably assigned by the Supervisor.

To Be Successful, You Will Have:

Bachelor’s degree in Human Resource Management, Business Administration, Organizational Psychology, or a related field from a reputable university.

Possession of a postgraduate diploma in Human Resources Management is an added advantage.

At least 3 years of relevant experience in HR preferably with non-profit organizations.

Knowledge of Country Labour Laws is a must and possession of a good understanding of USAID Rules and Regulations is desired.

Required Competencies:

Excellent verbal and written communication skills in English.

Understanding of the sensitivity and confidentiality of the HR function.

Training in computer applications is required plus a good working knowledge of computers with the ability to use Microsoft Word, Excel, PowerPoint, etc.

Excellent organizational skills, ability to work independently, assess priorities, and manage a variety of activities with attention to detail.

Team player with good interpersonal skills and the ability to work in a diverse social and cultural environment.

Detail oriented and with special attention to accuracy.

Well organized, self-guided and motivated to produce quality work.

Integrity, objectivity, and the ability to gain the trust and respect of peers.

No Hand Delivered Applications Will Be Accepted.

As a global, multinational and multicultural organization, EGPAF believes that diversity in the workplace enriches our work and enhances our impact and effectiveness.

We believe that employees have the right to work in a climate of mutual respect and integrity that promotes dignity and respect for all, and that enables them to reach their full potential.

The Foundation is committed to advancing diversity, equity, inclusion, and belonging (DEI&B).

EGPAF is an equal opportunity employer and affords equal opportunity to all employees and applicants. In addition to country law requirements, EGPAF complies with US laws governing nondiscrimination in employment in every location in which the Foundation has facilities.

The Foundation does not charge any fees at any stage of the recruitment process.

If you are asked to pay a fee at any stage of recruitment, please contact fraud@pedaids.org.

How to Apply

For more information and job application details, see: EGPAF Uganda Human Resources Officer, Lira Jobs in Uganda

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