EGPAF Uganda Finance & Admin Officer – Kabale Jobs in Uganda

EGPAF Uganda Finance & Admin Officer – Kabale Jobs in Uganda

About EGPAF

Elizabeth Glaser Pediatric AIDS Foundation (EGPAF) is a nonprofit human development organization on a mission to create a world where no mother, child, or family is devastated by HIV and AIDS, and we are making an impact.

Join us in our fight for an AIDS-free generation!

EGPAF is a consortium partner for USAID's funded Uganda Health Activity (UHA) which aims at helping to improve overall health system resilience and to increase the survival and well-being of vulnerable populations in USAID Uganda priority districts.

To support the implementation of UHA, EGPAF is seeking qualified candidates for the position of:

Title: Finance & Admin Officer

Number of positions : (1)

Department: Finance & Accounting

Reports To: Regional Finance & Admin Manager

Direct Reports: Finance Assistant

Location: Kabale

Closing Date: 1/8/2023

How Will You Fight for an Aids-free Generation?

The Finance and Admin Officer is responsible for preparing financial statements, maintaining cash controls, maintaining accounts payable, and managing office Finance operations.

No Two Days Are Alike at Egpaf, but What Can You Expect in This Role?

1. Finance

Receives fully approved staff timesheets,

Train new staff in timesheet procedures.

Reconcile liability, and assets accounts on a monthly basis.

Prepares and remits local taxes.

Approve all petty cash payments and accruals.

Review petty cash reconciliation, prepares petty cash replenishment, and perform periodic petty cash checks.

Prepares currency exchange/account transfers and serves as an agent of the bank.

Accurately enter payees’ names, account numbers, and payable amounts in the system for (EFT) via online banking.

Verify URA tax returns and filing of tax returns.

Share updated MM payments reports with Program team.

Timely preparation and processing of payments by ensuring that all payments are reasonable, allowable, allocable to the Activity.

This includes liaising with procurement to ensure that all payments are adequately supported.

Ensure that internal controls pertaining to Online Banking & Mobile Money payments are tightened to mitigate risks.

Initiate dully supported and allowable payments into online banking platforms this includes Vendor payments and mobile money payments.

As part of the finance team, ensure that EGPAF financial management policies and procedures and USAID regulations are strictly adhered to.

This includes ensuring that all USG circulars, USAID Uganda Mission policy directives and various checklists circulated are implemented.

Work as part of the finance team to ensure that all project financial and accounting tasks are accomplished accurately and in a timely manner.

Maintain close coordination with EGPAF project staff on financial matters and advise them, as appropriate, on matters requiring their attention.

Advice senior management on any areas with the potential to impact on systems of internal controls and procedures. Other accounting, financial and administrative tasks consistent with the overall scope of this position.

Ensure safe custody of checkbooks, and withdrawal of petty cash from the bank.

Receives expense reports and advance requests from staff members and performs initial reviews for accuracy and completeness.
2nd Review of mobile money payments.

Track advances & petty cash replenishments for the Regional Office.

Assists monthly financial package to the Washington office and responds to any questions or comments promptly.

2. Transport/Fleet Management

Review

and approve Monthly, Quarterly, and Annual vehicle performance reports produced by the Drivers.

Daily tracking of the EGPAF motor vehicles using the Vehicle Management Software.

Carry out any other duties reasonably assigned by the Supervisor from time to time.

To Be Successful, You Will Have:

Bachelor’s degree in Business Management, Accounting and Finance, and Commerce.

Professional qualification in CPA or ACCA is required, as well as 2 years of post-certification experience.

At least 5 years of relevant experience in accounting in non-profit organizations with a proven track record in financial management and an understanding of accounting processes and procedures.

Prospective candidates should have experience working in a busy organization handling big-volume procurement and busy Office under minimal supervision.

Experience in an international donor environment.

Previous experience in managing US government funds and possess Knowledge of the USAID rules and regulations.

Prospective candidates should have experience working with Local Government partners and knowledge of their operations.

Possess strong accuracy, attention to detail, and the ability to follow through.

Highly organized with the ability to meet deadlines, troubleshoot, and problem-solve.

Training in Computer and knowledge of accounting software systems (e.g., QuickBooks Pro).

Required Competencies:

Strong team player with proven communication and collaborative skills.

Possess strong accuracy, good analytical ability, attention to detail, and ability to follow through.

Excellent verbal and written communication skills in English.

Team player with good interpersonal skills and the ability to work in a diverse social and cultural environment.

Good knowledge & experience in using Quick Books accounting package.

Good level of competence in excel, word, and PowerPoint.

Ability to work under pressure and meet targets and deadlines.

Knowledge of local languages will be an added advantage.

Willingness to travel to the project districts.

No Hand Delivered Applications Will Be Accepted.

As a global, multinational and multicultural organization, EGPAF believes that diversity in the workplace enriches our work and enhances our impact and effectiveness.

We believe that employees have the right to work in a climate of mutual respect and integrity that promotes dignity and respect for all, and that enables them to reach their full potential.

The Foundation is committed to advancing diversity, equity, inclusion, and belonging (DEI&B).

EGPAF is an equal opportunity employer and affords equal opportunity to all employees and applicants.

In addition to country law requirements, EGPAF complies with US laws governing nondiscrimination in employment in every location in which the Foundation has facilities.

The Foundation does not charge any fees at any stage of the recruitment process.

If you are asked to pay a fee at any stage of recruitment, please contact fraud@pedaids.org.

How to Apply

For more information and job application details, see: EGPAF Uganda Finance & Admin Officer – Kabale Jobs in Uganda

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