EGPAF NGO Receptionist Jobs in Kenya

To provide front office support to the EGPAF Kenya Kakamega Office.

Essential Duties and Responsibilities

Reception

Answer incoming telephone calls and take messages ensuring that communications are efficient, accurate and comprehensive.

Receive visitors and direct them to the concerned person using good public relations skills

Maintain reception information/literature.

Keep the reception area (and whole office) tidy and welcoming during office hours.

Ensure Kakamega Office Access Procedures are followed at all times.

Update EGPAF Kenya Staff Contact list on a monthly basis and disseminate to All Staff.

Ensure good relationship between the Foundation and the public in person, over the phone, and through e-mails when interacting with or visiting the Kakamega Office.

Ensure the reception is manned at all times; during leave and lunch time.

Mail Administration

Receive and distribute mail accordingly; acknowledge receipt of all incoming mails, register the same and channel to responsible official for action.

Administer outgoing documents and parcel courier through DHL and Securicor.
Compile all documentation for payment.

Travel

Oversee and facilitate hotel, transport logistics, visa requirements, and other travel needs for staff.

Organize and assist with international travel arrangements for all staff.

Manage requests for taxis and ensure all invoices are prepared and submitted to the finance office for payment.

Manage key vendor relationships with local hotels, Travel Agency, etc.

Petty Cash Management

Update petty cash register on a daily basis, attaching all original receipts

Maintain and administer the Kakamega office petty cash as per the petty cash policy

Ensure all petty cash approval thresholds are adhered to.

Office supplies

Receive and log office supplies including carrying out periodic stock takes and replenishment

Required Qualifications

Diploma in Secretarial studies.

A minimum of 2 years’ experience as Receptionist.

Previous experience in working with international NGO’s is required.

Knowledge, Skills & Abilities

Strong interpersonal communication, relationship building and organizational skills

High quality written & oral communication ability

Ability to negotiate solutions to problems

Strong computer literacy

Fluent reading, writing, and speaking in both Kiswahili and English

How to apply

Interested candidates should apply online by 25th May, 2018

For more information and job application details, see; EGPAF NGO Receptionist Jobs in Kenya

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