Education Development Center Logistics Assistant – Jobs in Uganda
Education Development Center Logistics Assistant – Jobs in Uganda
Job DescriptionThe Logistics Assistant at the Zonal Office will be responsible for full logistical support for his or her zonal office.
S/he will support activities related to provision and distribution of Teaching and Learning Materials (TLMs), the effective and efficient management of trainings and workshops and will be the focal person for the management of assets, vehicle fleet, consumable supplies, and zonal office infrastructure maintenance and repair.
The Logistics Assistant will report to the Senior Zone Manager. This is a full-time position based in Kmapala, Uganda.
Essential functions include (but are not limited to):
Direct program support
Coordinates with the headquarters and zonal office team in the efficient distribution and delivery of Teaching and Learning Materials (TLMs) and other inputs to schools and communities and other system recipients;
Provides logistics for training, including large scale training and workshops;
Manages logistics arrangements for high level and routine project activities, including transport, hotel bookings, conference and workshop facilities.
Infrastructure Management
Assures maintenance and repair of all zonal office infrastructure including the following:
Electrical installations including office and expatriate staff generators;
Plumbing and water installations including water reservoirs and water pump;
Exterior compound; and building walls, floors, ceilings, roof, windows.
Establishes and updates list of preferred vendors: electricians, plumbers, carpenters, masons, mechanics, groundskeepers and other craftspeople;
Supported by the Senior Zone Manager, supervises security guards, cleaners and any other personnel involved in the upkeep and security of zonal office infrastructure and assets;
Ensures that the zonal office is organized so as to increase efficiency, give the best appearance and to enhance the working environment of staff.
Driver and vehicle management
Supported by the Senior Zone Manager, establishes and implements systems and procedures for the management of:
Driver and vehicle schedules;
Vehicle rental;
Vehicle logbooks;
Maintenance and repairs of vehicles;
Vehicle inspections;
Monthly vehicle usage reports;
Up to date vehicle registration and insurance;
Complete and up to date vehicle files at all times;
Security and safety of vehicles
and passengers.
Fixed assets management
Assures maintenance and repair of all fixed assets;
Ensures system is in place for tracking all fixed assets;
Organizes and oversees at least annual physical inventory of all fixed assets;
Updates fixed assets database as and when changes take place;
Issues fixed assets reports on at least semi-annual basis or upon request;
Issues fixed assets to custodians;
Maintains disposition and damaged inventory list;
Arranges for disposal of assets when necessary following USAID regulations.
Liaise with and support Kampala headquarters Logistics Manager as necessary for all the above functions
Contribute to the design and implementation of the project’s learning agenda and actively participate in Collaborating, Learning, and Adapting (CLA) processes in place within the project;
Undertake other associated tasks and duties as assigned by the supervisor.
Qualifications
Education
Secondary education and 2 to 3 years of experience in Logistics required. A Bachelor’s degree or equivalent degree in a relevant field preferred.
Experience and Skills
Minimum 2 years’ successful experience in a similar position;
Excellent skills in MS Word and Excel;
Excellent oral and written communication skills;
Excellent organizational skills and attention to detail;
Excellent interpersonal skills to work with staff at all levels in the organization
Experience working with USAID and PEPFAR funded projects will be an advantage;
Must be proactive, able to work independently and meet tight deadlines;
Must be able to work within a cross cultural setting, negotiate diplomatically, and function well under pressure.
How to Apply
For more information and job application details, see; Education Development Center Logistics Assistant – Jobs in Uganda
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