ECOWAS Principal Officer, General Admin & Conference Jobs in Nigeria
ECOWAS Principal Officer, General Admin & Conference Jobs in Nigeria
Role Overview Under the supervision of the Director, Administration. & Finance, the incumbent will supervise the general administrative services, procurement, and conference services to ensure effective and efficient administrative support for the Parliament.
Supervising:
Administrative Officer
Conference Officer
Procurement Officer
Role and Responsibilities
Plan, co-ordinate and supervise the work and the staff of the Division;
Supervise the administration of the procurement process of the institution in line with the Community Procurement Code to ensure the availability of working tools and logistics for the institution;
Serve as Secretary to the Tender Committee;
Assist in supervising all conference related logistical arrangements for all meetings of the Parliament to ensure smooth and successful meetings;
Supervise the management of official correspondence between the Parliament and other institutions; provide guidance in defining a filing system to help build institutional memory.
Assist in the formulation, implementation and review of administrative policies and decisions;
Maintain an inventory as well as keep custody of all policy files of the institution;
Perform any other duties as may be assigned by the supervisor.
Academic Qualifications and Experience
Master's degree (or equivalent) in Management, Business Administration or Social Science from a recognized University.
10 years of progressively responsible experience in general administration, conference logistics, procurement or related field, of which at least 2 years relevant international work and 2 years at a supervisory level;
knowledge of international Procurement laws, codes and standards;
extensive experience applying budgeting and procurement policies and practices;
ability to lead on large scale initiatives, organize various components, mobilize people towards a single objective and monitor results.
Age Limit:
Be below 50 years old. This provision does not apply to internal candidates.
Ecowas Key Competencies:
Ability to lead in assigned programmes and projects by providing the necessary managerial and operational expertise required for the fulfillment of the organization’s mandate;
Ability to lead by example and organize teamwork to encourage cooperation to achieve targeted results, champion and build momentum for change and to bring about employee engagement;
Ability to respect chain of command in an appropriate manner;
Excellent self-management skills, demonstrating ethics and integrity, confidentiality and displaying due regards for internal controls of rules, delegations and transparency;
Ability to bring together complementary skills/expertise, assess individual contributions and recognize/address accomplishments and shortcomings in a manner that brings continued success to the organization;
Knowledge of program management at the level usually acquired from a certification in program management.
Ability to research benchmarks and trends to bring about the best recommendations for the development and improvement of programs/projects that will best serve the community/organization;
Well-developed networking and interpersonal skills to seek feedback, information and data from a network of professionals from multiple countries/sectors/organizations
and to identify and prioritize the most critical community requirements;
Ability to manage and co-ordinate client management initiatives and make recommendations;
Ability to develop and implement best practices in client services;
Ability to develop and implement stakeholder management plans, programs and initiatives to obtain buy-in on new initiatives, to better understand dissenting views, to obtain resources and to increase perceptions of success.
Knowledge of the ECOWAS rules and procedures in order to appropriately interpret and apply directive or text, provide technical advice, coach others and assess performance.
Ability to analyze a situation by using indicators to assess the costs, benefits, risks, and chances for success in making decisions;
Ability to pull together information from different sources to identify the cause of problems, consequences of alternative causes of action, potential obstacles and ways to avoid the problem in the future;
Ability to break down very complex situations/information into simple terms to explain recommendations and conclusions aimed at solving problems or improving operations/programs/projects;
Ability to develop new insights into situations, apply innovative solutions to problems and to design new methods of addressing issues or disconnects where established methods and procedures are inapplicable or no longer effective.
Ability to communicate with impact, clearly and concisely in a succinct and organized manner conveying credibility & confidence when making presentations, setting expectations and explaining complex issues;
Ability to listen intently and correctly interpret messages from others and respond appropriately;
Accomplished technical writing and editing skills;
Exhibit active listening skills to encourage stronger communication amongst team members and to drive employee engagement in all institutions and agencies;
Ability to give constructive feedback, provide recognition, address shortcomings and motivate direct reports to work at peak performance;
Proficiency in information communication technologies(ICT);
How to Apply
For more information and job application details, see; ECOWAS Principal Officer, General Admin & Conference Jobs in Nigeria
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