ECOWAS Director, Administration & General Services Jobs in Nigeria
ECOWAS Director, Administration & General Services Jobs in Nigeria
Role Overview Under the supervision of the Commissioner General Administration & Conference, this position oversees the day-to-day management of general administrative services including Procurement and Contract Management;
Supply Chain / Stores (Material Resource Planning); Logistics and Fleet Management; Building and Facilitate Management, Asset Management; Registry / document management; Security; Office Support; Project Management as well as Budget Management and Supervision of staff of the directorate.
Role And Responsibilities
Provide day-to-day active guidance and directions to all divisions in the Directorate of General Administration and Conference in the management of all stages of the work cycle in line with ECOWAS legal texts and procedures;
Lead on improving systems and processes and ensuring high level automation of manual processes within the directorate;
Formulate strategies and design innovative solutions if necessary to resolve issues/conflict in the administrative work process;
Guide the development of work and procurement plans and ensure it is in line with ECOWAS guidelines;
Supervise the management of the procurement division and all related exercises and ensure strict adherence to the procurement code of ECOWAS;
Supervise the development and implementation of work-plans for all divisions in the directorate, as well as manage related performance management of staff;
Lead and direct capacity development and training of staff in the Directorate;
Lead and supervise the administrative aspects of all asset management or facilities management related projects including construction of Headquarters of ECOWAS Commission / Construction of other ECOWAS Building for ECOWAS Community Institutions;
Lead on developing and managing the annual budget of the directorate, and provide periodic report on budget usage to the Commissioner for General Administration and Conference;
Contribute to the formulation and defense of the budget of the Department of General Administration and Conference;
In collaboration with Legal and procurement team, overseas contracts; develops and implement contracts management systems for use by the directorate;
Certify all requests for payment for contracts execution and ensure all deliverables are met;
Prepare a comprehensive quarterly and annual report for the directorate;
Ensure the applications of relevant Donor’s Guidelines to related project;
Manage and evaluate staff performance;
Prepare the annual Report of the directorate.
Academic Qualifications And Experience
Master’s degree (or equivalent) in Management, Business or Public Administration, Finance, Economics or closely related discipline from a recognized University.
12 years of progressively challenging experience in administration, with key administrative areas covering (at a minimum) business management, procurement, project management, asset management and facilities management, with minimum 5 years of relevant international work experience and minimum 6 years at managerial level;
Extensive knowledge of Donor’s Guidelines for project and significant communication management experience in international, regional or national institutions;
Experience in capacity building, monitoring and evaluation and ability to produce high level reports;
Technical capacity to provide specialized advice on a broad range of general services issues such as procurement, registry, stores, transport, and demonstrated professional ability to oversee large complex projects and initiatives;
Demonstrated professional ability and mastery of principles, techniques and practices related to one or more specialized services in a broad range of human resources, financial management, information technology, procurement, project management, communication, asset management, building services management, records and documents management and other several services areas within international and/or public service institutions;
Diverse background and competencies related to general administration as well as project management is an added advantage.
Experience in project management and/or Information Technology;
Age Limit:
Be below 50 years old. This provision does not apply to internal candidates.
Ecowas Key Competencies:
Ability to lead in assigned programmes and projects by providing the necessary managerial and operational expertise
required for the fulfillment of the organization’s mandate;
Ability to lead by example and organize teamwork to encourage cooperation to achieve targeted results, champion and build momentum for change and to bring about employee engagement;
Ability to respect chain of command in an appropriate manner;
Excellent self-management skills, demonstrating ethics and integrity, confidentiality and displaying due regards for internal controls of rules, delegations and transparency;
Ability to bring together complementary skills/expertise, assess individual contributions and recognize/address accomplishments and shortcomings in a manner that brings continued success to the organization;
Knowledge of program management at the level usually acquired from a certification in program management.
Ability to research benchmarks and trends to bring about the best recommendations for the development and improvement of programs/projects that will best serve the community/organization;
Well-developed networking and interpersonal skills to seek feedback, information and data from a network of professionals from multiple countries/sectors/organizations and to identify and prioritize the most critical community requirements;
Ability to manage and co-ordinate client management initiatives and make recommendations;
Ability to develop and implement best practices in client services;
Ability to develop and implement stakeholder management plans, programs and initiatives to obtain buy-in on new initiatives, to better understand dissenting views, to obtain resources and to increase perceptions of success.
Knowledge of the ECOWAS rules and procedures in order to appropriately interpret and apply directive or text, provide technical advice, coach others and assess performance.
Ability to analyze a situation by using indicators to assess the costs, benefits, risks, and chances for success in making decisions;
Ability to pull together information from different sources to identify the cause of problems, consequences of alternative causes of action, potential obstacles and ways to avoid the problem in the future;
Ability to break down very complex situations/information into simple terms to explain recommendations and conclusions aimed at solving problems or improving operations/programs/projects;
Ability to develop new insights into situations, apply innovative solutions to problems and to design new methods of addressing issues or disconnects where established methods and procedures are inapplicable or no longer effective.
Ability to communicate with impact, clearly and concisely in a succinct and organized manner conveying credibility & confidence when making presentations, setting expectations and explaining complex issues;
Ability to listen intently and correctly interpret messages from others and respond appropriately;
Accomplished technical writing and editing skills;
Exhibit active listening skills to encourage stronger communication amongst team members and to drive employee engagement in all institutions and agencies;
Ability to give constructive feedback, provide recognition, address shortcomings and motivate direct reports to work at peak performance;
Proficiency in information communication technologies(ICT);
How to Apply
For more information and job application details, see; ECOWAS Director, Administration & General Services Jobs in Nigeria
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