Economic Commission for Africa Senior Budget Assistant Jobs in Ethiopia

Economic Commission for Africa Senior Budget Assistant Jobs in Ethiopia

Org. Setting and Reporting

United Nations Economic Commission for Africa's (UNECA) mission is to deliver ideas and actions for an empowered and transformed Africa; informed by the 2030 Agenda and Agenda 2063.

The mission will be guided by ECA's five strategic directions which are: Advancing ECA's position as a premier knowledge institution that builds on its unique position and privilege to bring global solutions to the continent's problems and take local solutions to the continent; developing macroeconomic and structural policy options to accelerate economic diversification and job creation; designing and implementing innovative financing models for infrastructure, and for human, physical and social assets for a transforming Africa; contributing solutions to regional and transboundary challenges, with a focus on peace security and social inclusion as an important development nexus; advocating Africa's position at the global level and developing regional responses as a contribution to global governance issues.

This position is in Budget Unit, at Finance and Budget Section under Division of Administration. The Senior Finance & Budget Assistant reports to the Chief of the Section and Chief of the Unit.

Responsibilities

Within delegated authority, the Senior Finance & Budget Assistant will be responsible for the following duties:

Budget:

• The Financial Statements Section is responsible for the preparation of IPSAS-compliant financial statements, providing support to the Board of Auditors in its annual audits of UN financial statements and guidance on the application of accounting policies.

• Acts as Certifying Officers on behalf of and in the absence of programme managers at offices outside headquarters.

• Undertakes reviews, analyses and preparation of the programme plan and its revisions.

• Reviews, analyses and assists in the finalization of cost estimates and budget proposals, in terms of staff and non-staff requirements, including programmatic aspects; ensures compliance with the programme plan and other legislative mandates.

• Assists managers in the elaboration of resource requirements for budget submissions.

• Undertakes research and provides support to higher level Finance & Budget Officers with respect to budget reviews of relevant intergovernmental and expert bodies.

• Provides input into the preparation of allotments/appropriations, including redeployment of funds when necessary, ensuring appropriate expenditures.

• Monitors budget implementation/expenditures and recommends reallocation of funds as necessary.

• Reviews requisitions for goods and services to ensure (a) correct objects of expenditure have been charged, and (b) availability of funds.

• Monitors extra-budgetary resources, including review of agreements and cost plans, ensuring compliance with regulations and rules and established policies and procedures.

• Assists in the preparation of budget performance submissions.

• Assists in finalization of budget performance reports, analyse variances between approved budgets and actual expenditures.

• Monitors integrity of various financial databases.

• Verifies accuracy of input data, ensuring consistency of data in previous allotments/appropriations to new allotments/appropriations issued.

• Co-ordinates with other finance and budget staff on related issues during preparation of budget reports.

Finance:

• Analyses complex and/or unusual accounting transactions and difficult claims. Makes recommendations to Chief of Section on appropriate follow-up procedures.

• Reviews and reconciles various clearing accounts to ensure appropriate balances. Investigates erroneous/invalid entries and takes appropriate corrective accounting action.

• Audits various accounting transactions, e.g., payroll, education grants, final payments, income tax returns, travel claims, etc., to ensure correctness of disbursement computations and adherence to relevant staff rules, financial regulations, ST/AI issuances or practices.

• Reviews completeness of reports and consolidates the accounts of overseas offices on a periodic basis.

• Prepares worksheets and analyses accounts. Assists in the preparation of financial statements for various funds, e.g., general, peacekeeping, technical co-operation, trust fund, revenue and other special accounts.

• Approves payment and journal vouchers for various claims/payments, e.g., travel reimbursement, education grants, salary advances, etc., ensuring compliance with relevant rules and control procedures.

• Provides guidance and training (including the preparation of training materials) to staff at Headquarters and in the field with respect to transaction processing and the use of various systems

• Supervises other general service staff when required.

• Drafts/prepares memoranda and responds to queries by staff members, internal and external auditors and from their counterparts in offices away from Headquarters.

General:

• Keeps up-to-date on documents/reports/guidelines that have a bearing on matters related to programme and/or peacekeeping budgets, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures.

• Drafts or prepares correspondence to respond to enquiries in respect to relevant financial and budget matters.

• Provides guidance, training and daily supervision to other general service staff in the area of responsibility.

• Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.

• Assists with visualizations and updating information material such as web pages or brochures.

• Performs other related duties, as assigned.

• Keeps up-to-date on current financial regulations/professional publications and accepted principles;

• Has in depth understanding of generally accepted accounting principles;

• Perform any other activities as per request

Competencies

Professionalism: Knowledge of, and ability to apply financial rules, regulations and procedures in the UN environment. Knowledge, skills and ability to extract, interpret, analyse and format data across the full range of finance and budget functions, including programme development and database management, claims and treasury operations.

Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position.

Accountability: Takes ownership of all responsibilities and honours commitments. Delivers outputs for which one has responsibility within prescribed time, cost and quality standards. Operates in compliance with organizational regulations and rules. Supports subordinates, provides oversight and takes responsibility for delegated assignments.

Education

High school diploma or equivalent is required.

A first-level degree (Bachelor's degree or equivalent) in Administration or related fields with reduced years of relevant work experience may be accepted. The required minimum years of experience is reduced to three for candidates with a first-level degree (Bachelor’s degree or equivalent).

Work Experience

A minimum of ten years of progressively responsible experience in finance, accounting, administrative services or related area and experience in the use of enterprise resource planning systems such SAP and experience in the use of information technology program related to spreadsheets, data bases and word processing is required.

Experience with budget formulation, implementation, monitoring and reporting in line with the principles of results-based budgeting is desirable

Experience with performing qualitative and quantitative analysis and reporting on the basis of large data sets and deriving recommendations is desirable

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of another official United Nations language is an advantage.

How to Apply

For more information and job application details, see; Economic Commission for Africa Senior Budget Assistant Jobs in Ethiopia

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