Economic Commission for Africa Library Assistant Jobs in Ethiopia

Economic Commission for Africa Library Assistant Jobs in Ethiopia

Org. Setting and Reporting

ECA's mission is to deliver ideas and actions for an empowered and transformed Africa; informed by the 2030 SDGs and Agenda 2063.

The mission is guided by ECA's five new strategic directions which are: advancing ECA's position as a premier knowledge institution that builds on its unique position and privilege to bring global solutions to the continent's problems and take local solutions to the continent; developing macroeconomic and structural policy options to accelerate economic diversification and job creation; designing and implementing innovative financing models for infrastructure, and for human, physical and social assets for a transforming Africa; contributing solutions to regional and transboundary challenges, with a focus on peace security and social inclusion as an important development nexus; advocating Africa's position at the global level and developing regional responses as a contribution to global governance issues.

The Publications, Conference and Knowledge Management Division is headed by a Director and reports to the Deputy Executive Secretary (Programme Support). It is divided into three main sections: Publications and Conference Management; Information and Communications Technology Services; and Knowledge Management Services.

This post is located in the Knowledge Management Services Section (KMSS) of the Publications, Conference and Knowledge Management Division (PCKMD) of the Economic Commission for Africa. The Library Assistant works under the direct supervision of the Chief, Knowledge Management Services Section and the overall guidance of the Director of the Public Information, Conference & Knowledge Management Division:

Responsibilities

Within delegated authority, the Library Assistant will be responsible for the following duties:

Assists in the review of and facilitate acquisition of resources that meet the information needs of the Organisation and its information clientele.

Assists in cataloguing operations, in particular, performing copy-cataloguing, descriptive cataloguing and indexing using international bibliographic description standards.

Assists in the development of Library policies and maintenance of metadata standards-controlled vocabularies and other reference materials.

Assists in development and maintenance of relevant databases (Repositories, Library Catalogue, UN Official Document System etc.), keeping data accurate and current, and preparing new material as needed.

Initiates claims, manages serials collection and obtains updated materials, in connection with research requests by library patrons.

Provides statistical data for assessing usefulness and relevance of posted materials.

Provides technical support and instruction to library patrons in identifying the appropriate information resources based on their research requests using electronic resources and reference tools.

Prepares new material for inclusion in appropriate web pages including the design, production and maintenance of the Knowledge Services subsite

Assists in development and marketing of the knowledge services and resources through promotional materials, liaison services and social media.

Assists in the development of knowledge products and services including Libguides, bibliographies and materials for knowledge fairs.

Submits regular backup

jobs for library databases on various platforms and performs other routine maintenance procedures that ensure the integrity of library data.

Provides technical support for library digitization operations.

Assists in management of library accounts.

Co-ordinates work and/or participates in training of junior support staff.

Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.

Assists with visualizations and updating information material such as web pages or brochures.

Provides administrative support for the section and unit chief and undertakes other duties as assigned.

Competencies

• Professionalism: Knowledge of library operations, including editorial standards and cataloguing. Ability to undertake relevant research, maintain records in a systematic fashion and retrieve necessary materials with maximum speed and accuracy. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results.

• Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems.

• Technological Awareness: Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.

Education

High school diploma or equivalent is required.

Work Experience

A minimum of seven years of progressively responsible experience in library work, archives, information network administration or related field is required. The minimum years of relevant experience is reduced to five for candidates who possess a first-level university degree or higher.

Experience with troubleshooting of Integrated library Management System is desirable.

Experience with development of Libguides and library marketing materials is desirable.

Languages

English and French are the working languages of the UN Secretariat. For the position advertised, fluency in English is required; knowledge of the other is desirable. Knowledge of another UN official language is desirable.

How to Apply

For more information and job application details, see; Economic Commission for Africa Library Assistant Jobs in Ethiopia

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