Economic Commission for Africa Finance Assistant Jobs in Ethiopia

Economic Commission for Africa Finance Assistant Jobs in Ethiopia

Responsibilities

Within delegated authority the Finance Assistant is responsible for the following duties:

Finance:

• Extracts billing data from the primary information system (Earthmed) for credit users and works with the nursing unit to ensure correctness of billing & completeness of medical services delivered during the period.

• Prepares billing data from the primary information system (Earthmed) for other users (cash payers, insurance companies, retirees etc).

• Prepares service orders on Umoja for all participating UN agencies for monthly payment for medical services procured and annual per capita contribution.

• Follows up on timely approval of service orders, submits invoices to insurance companies (electronic) & UN agencies, and provides additional information and documents as requested by insurance companies and other stakeholders to expedite reimbursements.

• Promptly prepares detailed financial reconciliations for each settlement notification received from insurance companies and follows up on differences for cash collection.

• Review monthly UNHCC open items on Umoja and follow up with actions for finalization.

• Periodically updates patients’ data in EarthMed as necessary and follows up with clients for bill settlement.

• Provides prompt responses for issues raised by the clients.

• Prepare clearance reports for those staff members who are separating from ECA and UN Agencies.

• Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.

• Assists with visualizations and updating information material such as web pages or brochures. Treasury:

• Collects daily cash for medical services rendered to patients during working days, night duties, weekends, and holidays.

• Handles petty cash funds, effect payments, and record expenditure on Umoja and requests for timely replenishment.

• Ensures cheques and cash collected are deposited to the bank at the end of each working day.


General Administration:

• Provide logistic support for UNHCC meetings and annual retreats.

• Keep up-to-date documents/reports/guidelines that have a bearing on matters related to the program, ensuring compliance with the financial rules and regulations of the United Nations.

• Draft or prepare correspondence to reply to inquiries concerning relevant financial and budget matters Update patients’ directory for new arrivals, departing staff from ECA and UN Agencies, or when changes are made in family status based on the information provided by HRMS and UN Agencies.

• Provide additional support to UNHCC as assigned.

Competencies

Professionalism: Knowledge of, and ability to apply financial rules, regulations, and procedures in the UN environment. Knowledge, skills, and ability to extract, interpret, analyze, and format data across the full range of finance and budget functions, including program development and database management, claims, and treasury operations.

Ability to identify and resolve data discrepancies and operational problems. Shows pride in work and achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines, and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. The ability to perform analysis, modeling and interpretation of data in support of decision-making.

Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Client Orientation: Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Education

High school diploma is required. A post-secondary certificate in the related functional area (finance & accounting) is desirable. University Degree in Finance, Accounting, Business Administration, or related fields is an advantage.

Work Experience

A minimum of Five (5) years of work experience in accounting or finance is required. The minimum years of relevant experience is reduced to five (3 year for candidates who possess a first-level university degree or higher.

Experience in cash collection and petty cash management is desirable. One (1) year or more of experience in data analytics or related area is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of another UN official language is an advantage

Assessment

Evaluation of qualified candidates may include a written assessment exercise which may be followed by competency-based interview.

How to Apply

For more information and job application details, see; Economic Commission for Africa Finance Assistant Jobs in Ethiopia

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