Echo Administrative & Financial Assistant Jobs in South Africa

Echo Administrative & Financial Assistant Jobs in South Africa

The European Commission’s Directorate General for European Civil Protection and Humanitarian Aid Operations (ECHO) funds relief operations for victims of natural disasters and conflicts outside the European Union.

ECHO works with about 200 operational partners, including United Nations agencies, the Red Cross/Crescent movement, and non-governmental organizations (NGOs). Aid is channelled impartially, straight to victims, regardless of their race, ethnic group, religion, gender, age, nationality, or political affiliation.

ECHO is recruiting One National Staff to be based in Pretoria as an Administrative & Financial Assistant.

Duties & Responsibilities

The Administrative and Financial Assistant (AFA) will be based in Pretoria and will plan and execute all necessary office administrative, financial accounting and logistic functions. The employee shall carry out finance, accounting and administration duties, crisis support on finance and human resources and other related duties. The Administrative and Financial Assistant will be responsible for the following main tasks, but not limited to: -

Budget & Finance

Prepares the annual budget and its amendments. Registers and updates the authorised budgets in the system.

Reviews and ensures eligibility and accuracy of invoices, debit notes, credit notes, missions advances, missions claims, and other reimbursements requests received from internal and external parties.

Prepares bank and petty cash disbursements to DG ECHO staff and suppliers. Ensures that recipients acknowledge receipt of the payments and receipts are properly issued to DG ECHO.

Reviews the draft monthly financial reports before closure to ensure consistency and accuracy of financial transactions.

Maintains the budget forecast tool.

Manages financial records/reports archive.

Human Resources Management

Assists in the recruitment process from publication of vacancies till signature of employment contract.

Maintains national personnel files, follows-up employment contracts amendments and termination of employment contracts.

Prepares monthly salaries list/salary slips.

Follows-up staff planning table (staff annual leave, sickness, unjustified absences, training) and prepares monthly report.

Carries out the training, briefing, and welcoming of newly recruited personnel.

General Administration Support

Drafts administrative and financial notes on administration, office management, events, ARA (Administrative Request for Authorisation), monthly report/s, etc,

Plays an active role in procurement of administrative property and various kinds of expendable supplies necessary for the smooth functioning of DG ECHO offices within the said area by foreseeing needs and proposing solutions.

Maintains records and files of lease, service, maintenance, and insurance contracts, follows-up lease contracts and service contracts.

Required Qualifications

A relevant first level university degree or equivalent professional experience

Minimum 5 years of relevant work experience at national or international level in the area of administration or programme support service including experience in procurement, human resources and finances,

Previous experience in a Governmental or other International Organisation is an advantage.

Required Skills

Accuracy, high sense of organisation skills, strong motivation,

Good drafting and communication skills and ability to meet deadlines,

Fluent written and spoken English are required,

Good knowledge of French and/or Portuguese language will be considered as an advantage,

Experience in the usage of computers and office software packages (MS Word, Excel, ERP tool, etc),

Capable of working under pressure, in a multitasking position and in a multicultural environment.

How to Apply

For more information and job application details, see; Echo Administrative & Financial Assistant Jobs in South Africa

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