East African Community EASTECO: Senior Personal Secretary Jobs in Tanzania

East African Community EASTECO: Senior Personal Secretary Jobs in Tanzania

Grade: G5

Reports to: Executive Secretary

Organ/Institution: African Science and Technology Commission (EASTECO)

Station: Kigali, Rwanda

Main purpose of the job:

To manage, provide and coordinate office and secretarial services in the Executive Office

Duties and Responsibilities:

Managing the Executive Office, provide secretarial services and securing of office and information

Providing administrative support for official travel arrangement, including itinerary arrangement, clearance, tickets and other necessary travel documents.

Arranging for timely requisition of office supplies and stores

Facilitating information sharing between various directorates, departments and stakeholders

Preparing briefing materials for meetings and appointments and taking minutes.

Receiving, attending to and directing clients and ensure good customer relations

Managing and updating office diary, arranging for appointments and meetings and following up on deadlines, commitments made and action taken.

Creating and maintaining appropriate record and filing sub systems for the office

Transcribing and drafting official correspondences and memoranda

Performing any other duties as may be assigned from time to time.

Qualifications and Experience:

Diploma in Secretarial Studies or equivalent. Skills in typing of at least 50wpm, and Shorthand speed of 100 wpm.

10 years of experience management a busy office at senior level.

Skills and Competencies:

Proficiency in secretarial work; computing skills, knowledge of work processing and computer database programmers, administrative skills, basic accounting skills, customer care, public relations, front desk management, ability to take dictations; good command of Business English and Office practices

Eligibility for applications:

Applicants from all Partner States are eligible to apply

for the above position.

Terms and Conditions of Service:

The above position is tenable for a contract of five (5) years renewable.

This position is subject to the application of the Quota System.

Fringe Benefits:

The established posts offer attractive fringe benefits including housing allowance, transport allowance, education allowance, a medical scheme, and insurance cover.

Education Qualifications:

All candidates applying must have qualifications that are recognized by the relevant national accreditation body in their respective Partner State. This condition is applicable for locally and internationally attained qualifications.

All professions that require registration with the specific professional bodies will be expected to do so in compliance with the requirements of their respective Partner States.

Relevant Working Experience:

Internship, training and apprenticeship will not be considered as relevant work experience.

Equal Opportunity:

The EAC is an equal opportunity employer; therefore, female candidates are particularly encouraged to apply. EAC will only respond to those candidates who strictly meet the set requirements.

How to Apply

For more information and job application details, see; East African Community EASTECO: Senior Personal Secretary Jobs in Tanzania

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