East African Community EALA: Senior Personal Secretary to the Speaker Jobs in Tanzania

East African Community EALA: Senior Personal Secretary to the Speaker Jobs in Tanzania

Grade: G5

Department: Office of the Clerk

Responsible to: Speaker

Main purpose of the job:

To manage the office of the Speaker and on the basis thereof, provide effective and efficient secretarial and office management services.

Duties and Responsibilities:

Provide secretarial and administrative assistance to the Speaker.

Receive, refer and direct visitors appropriately.

Maintain office diary and draft responses to some correspondences as agreed with Speaker.

Maintain an effective work relationship with internal workers/employees, professionals and the general public.

Maintain an up to date diary.

Arrange appointments and meetings as appropriate.

Create and maintain appropriate records and filing sub-system.

In liaison with the Registry, handle incoming and outgoing correspondence.

Arrange for Agendas and programmes for meetings

Take and transcribe dictation.

Draft correspondence, memoranda etc.

Promote a positive corporate culture and image of the EAC.

Qualifications and Experience:

Diploma in Secretarial Studies or equivalent. Skills in typing of at least 50wpm, and Shorthand speed of 100 wpm.

10 years of experience management a busy office at senior level.

Skills and Competencies:

Proficiency in secretarial work; computing skills,

Knowledge of work processing and computer database programmers, administrative skills, basic accounting skills, customer care, public relations, front desk management.

Ability to take dictations; good command of Business English and Office practices

Eligibility for applications:

Only Applicants from the Republic of Rwanda, Burundi, Democratic Republic of Congo and South Sudan are eligible to apply for the above position.

Terms and Conditions

of Service:

The above position is tenable for a contract of five (5) years renewable.

This position is subject to the application of the Quota System.

Fringe Benefits:

The established posts offer attractive fringe benefits including housing allowance, transport allowance, education allowance, a medical scheme, and insurance cover.

Education Qualifications:

All candidates applying must have qualifications that are recognized by the relevant national accreditation body in their respective Partner State. This condition is applicable for locally and internationally attained qualifications.

All professions that require registration with the specific professional bodies will be expected to do so in compliance with the requirements of their respective Partner States.

Relevant Working Experience:

Internship, training and apprenticeship will not be considered as relevant work experience.

Equal Opportunity:

The EAC is an equal opportunity employer; therefore, female candidates are particularly encouraged to apply. EAC will only respond to those candidates who strictly meet the set requirements.


How to Apply

For more information and job application details, see; East African Community EALA: Senior Personal Secretary to the Speaker Jobs in Tanzania

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