East African Community EAKC: Procurement Officer Jobs in Tanzania

East African Community EAKC: Procurement Officer Jobs in Tanzania

Grade: P1

Office: Department of Finance and Administration

Job reports to: Senior Administrative Officer

[Duty Station: Zanzibar, Tanzania

Main Purpose of the job:

To develop and implement the procurement policies and processes by providing Procurement Services to EAKC.

Duties and Responsibilities:

Review procurement policies of the Commission and make appropriate recommendations for consideration.

Initiate Preparation of Annual procurement Plan for the Commission

Maintain the Supplies Manual for the supplies staff of the Community

Receive and review requisitions for clarity and adequacy of specifications/ to ensure that bidders will be able to respond to the quotation appropriately

Receive and process purchase requisitions from user departments

Group the requests and into homogeneous categories and identify sources of supply
Originate tender documents for approval

Advice user departments on procurement guidelines in areas such as drawing specifications and terms of reference right.

Prepare minutes and reports of procurement committee meetings

Initiate draft notification of awards and regret letters

Prepare procurement transactions and provide a liaison link between suppliers and user departments

Follow-up and expedite deliveries

Carry out inspections to assess utilization and control of supplies

Update and maintain a database of suppliers

Update and maintain records of all procurement transactions

Initiate preparation of annual procurement report.

Forward certified invoices to Finance department for payment

Perform any other duties as assigned by the Management from time to time

Qualifications and Experience:

Bachelor’s degree in Business Administration/ Procurement and Supplies or equivalent.

Minimum of five years of relevant practical experience in the field of Procurement for Goods and Services .

Skills and Competencies:

The ideal candidate should demonstrate competence in use of standard Computer applications such as Ms Word, Excel, PowerPoint, Good Customer Relations, Negotiation skills, effective Communication and Report writing skills.

Excellent written and Verbal communications in English and Kiswahili.

Proficiency in the application of IT systems such as SUN systems/ SAP or Oracle Financials will be an added advantage

Eligibility for applications:

Applicants from all Partner States are eligible to apply for the above position.

Terms and Conditions of Service:

The above position is tenable for a contract of five (5) years renewable once.

This position is subject to the application of the Quota System.

Fringe Benefits:

The established posts offer attractive fringe benefits including housing allowance, transport allowance, education allowance, a medical scheme, and insurance cover.

Education Qualifications:

All candidates applying must have qualifications that are recognized by the relevant national accreditation body in their respective Partner State. This condition is applicable for locally and internationally attained qualifications.

All professions that require registration with the specific professional bodies will be expected to do so in compliance with the requirements of their respective Partner States.

Relevant Working Experience:

Internship, training and apprenticeship will not be considered as relevant work experience.

Equal Opportunity:

The EAC is an equal opportunity employer; therefore, female candidates are particularly encouraged to apply. EAC will only respond to those candidates who strictly meet the set requirements.

How to Apply

For more information and job application details, see; East African Community EAKC: Procurement Officer Jobs in Tanzania

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