DSW Human Resource Officer Jobs in Nairobi, Kenya
DSW Human Resource Officer Jobs in Nairobi, Kenya
Place of Work: Nairobi.
Reporting to:
National Department Manager-Finance and Administration.
Summary:
Reporting to the Finance and Administration Manager and working closely with the Senior Management Team and International Team Manager-Admin/HR, the HR Officer will support DSW’s mission by providing efficient and effective HR service for the Kenya Country Office.
The incumbent will be responsible for managing the full HR cycle that includes recruitment, new-employee orientation, performance management, employee relations, staff benefits & payroll, HR database management, staff training and development.
He/She will ensure that the Country Office HR programs are implemented in compliance with Kenyan Employment Act and DSW’s organizational policies and procedures.
Specific Responsibilities
Recruitment
In consultation with hiring managers, the job holder will manage the recruitment process. This includes: recruiting, sourcing and identifying talent including having proactive discussions with hiring departments/ managers about vacant roles.
Advertise vacant positions, maintain a data bank of received applications.
Prepare shortlists of candidates, conduct interviews in liaison with hiring managers.
Prepare employment contracts and facilitate probation evaluation.
Conduct reference check for successful candidates.
Plan and conduct orientation for all new staff.
Liaise with relevant government agencies and other bodies on employment related issues.
Ensure new staff submit on time complete pre-employment requirements and forms.
Develop job descriptions for new positions and update existing ones as necessary.
Prepare recruitment reports.
Staff Benefits & Payroll Management
Ensure the Country Office compensation and benefits package is regularly updated and understood by all staff.
Manage staff medical cover and other benefits in line with the HR handbook.
Liaise with benefits providers for renewal, communication and other staff support.
Preparing monthly payroll amendments and coordinating the monthly payroll with Finance office.
Support Finance & Administration team during salary payments and ensure pay slips are issued to all staff on a monthly basis.
Oversee the staff welfare activities in DSW Kenya.
Ensure regular payroll system back up is conducted and filed separately.
Staff Files Management.
Maintain an organized filing system and personal files for all staff.
Maintain leave records and updating leave Schedule.
Establish and maintain a leave tracking system for all staff
Ensure that staff employment contracts are up to date.
Prepare regular HR status reports.
Conduct the HR FILE AUDIT checklist on quarterly basis to ensure that personnel files are complete, organized and secured.
Staff Welfare, Disciplinary Actions and Grievances.
With support from the Procurement Office and oversight of the F&A Manager ensure the safety and well-being of DSW staff and coordinate all health and safety activities.
Plan annual staff welfare activities.
Participate in investigation and disciplinary hearings as required.
Advise managers in dispute and conflict resolution.
Conduct regular staff orientation and training on DSW’s HR programs and policies (e.g. employee handbook, benefits &
illness prevention, harassment, code of conduct, etc.)
Exit Management
Conduct exit interviews, analyse findings and submit recommendation to reduce staff turnover.
Facilitate exit clearance in liaison with line managers and other departments.
Liaise with Finance Team to calculate terminal benefits and issue service certificates.
Policy & Procedures
Support in development of HR and other related policies and ensure that all DSW Kenya Staff have read and understood them.
Provide interpretation and advise to line managers on labour laws application.
Contribute to continuous improvement of DSW Kenya policies to ensure they are up to date with market trends, regulatory environment and adequately responsive to staff and organisation needs.
Performance Management
Advise staff and line managers on DSW’s performance management process and tools.
Track completion of performance objectives and reviews for all staff and submit regular status update to the F&A Manager and Country Director.
Ensure that all newly hired staff have completed probationary performance reviews.
Management Administrative Support.
Support the management team with advice in relation to Human resource issues.
Attend Management meetings and keep records of all proceedings.
Qualifications and Experience
A bachelor’s degree in Human Resource, Business Administration, Management or any other relevant field.
Higher Diploma in Human Resource Management.
Member of the Institute of Human Resource Management.
At least 3 years’ working experience in HR field preferably in an INGO.
Proven knowledge and direct experience in the following areas; recruitment; compensation and benefits, employee relations and communications, performance management and HR practice. Experience/affinity to administrative processes especially procurement would be an asset.
Thorough understanding of Kenya labour laws
Ability to coordinate and prioritize conflicting assignments
High sense of professionalism and confidentiality
Tact and diplomacy in handling sensitive issues.
Proficiency in using MS Office packages.
High level of interpersonal and negotiation skills and ability to work as part of a multicultural team.
Training and Capacity Building skills
How to Apply
If interested, please send your application (CV and motivation letter stating your monthly remuneration expectations) with the reference “Human Resource Officer.
Clearly indicated in the email subject line to: vacancies@dswkenya.org
Deadline for application: December 24th, 2018
Ideal start date: Immediate
Please note that only short listed candidates will be contacted.
DSW is an equal opportunity employer and does not require applicants to pay money at any stage during the recruitment process.
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