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Job Description KMFRI was established to conduct research on aquatic systems covering both marine and freshwater. The Institute has grown from staff strength of two Research Scientists at inception to the current 122 scientists. KMFRI’s approved staff establishment stands at 1,350 employees.
KMFRI infrastructure capacity has also expanded from two research stations based in Mombasa and Kisumu with acquisition of seven additional stations. KMFRI is managed by a Board of Management appointed by the Cabinet Secretary, for Agriculture, Livestock and Fisheries. The Board has a gazetted Chairman and the Institute Director is the Secretary.
Administratively, the Director is the Chief Executive Officer, assisted by three Deputy Directors, one in charge of Ocean and Coastal Systems Directorate, the other responsible for Freshwater Systems Directorate and the third in-charge of Finance and Administration Directorate. Aquaculture Directorate is currently headed by a Senior Assistant Director.
Duties and responsibilities of the officer entail;
Implementing of quality assurance and risk management strategies, policies and procedures to ensure achievement of objectives;
Carrying out risk assessments for various processes in the Institute;
Champion monthly review of controls and report on effectiveness of the controls;
Monitoring adherence to quality systems and comply with brand standards, governmental controls and ISO quality standards and maintaining requisite documents;
Implementing Quality Systems;
To ensure that only products that meet the company’s quality standards are produced and delivered to customers;
Providing timely feedback on potential quality deviation and providing support for rectification of anomaly;
Assist to roll-out risk awareness initiatives;
Obtain and consolidate the various risk and compliance reports from the various departments/ units to ensure proper documentation;
Updating Directorate/Departmental and corporate risk registers;
Assist with administrative aspects of the risk and compliance unit;
Work with external parties to investigate and provide evidence where a breach of controls has been identified;
Develop and monitor due diligence procedures and KYC documentation that will be used for on boarding of business partners;
Defining quality procedures in conjunction with operational and technical staff,
Maintaining controls and documentation procedures and policies;
Implementing annual quality assurance and enterprise risk management plan;
Carrying out quarterly routine
awareness programs to management on risk management;
Carrying out quarterly audits to ensure compliance with ISO procedures;
Conducting and scheduling effective training for staff in regard to quality management systems and risk management;
Preparing of reports for each quality assurance and risk management assignment to risk/ process owners; and
Monitoring implementation of agreed risk management mitigation measures with risk/process owners.
Requirements for Appointment/Person Specification
For appointment to this grade, a candidate must have: –
Bachelor’s degree in Social Science such as Finance, Economics, Information Technology, Business Information Technology, Statistics, Business Studies, Project Management, Social Sciences, Natural Sciences or its equivalent qualification from a recognized institution;
Professional certification in risk management;
At least 3 years experience in designing, documenting and implementing risk management systems is an added advantage;
Proficient in computer applications;
Meets the requirements of Chapter 6 of the Constitution;
Ability to analyze data and identify trends and patterns; and
Ability to adhere to a code of ethical conduct;
Attention to detail.
Key Competencies and skills
Knowledge of different quality management systems eg. ISO Standards;
Good problem-solving skills;
Proven ability to manage multiple tasks simultaneously;
Risk assessment skills;
Compliance management;
Ability to work to deadlines and targets, can prioritize tasks under pressure;
Communication skills;
Report writing skills;
Interpersonal skills;
Organizational skills; and
Team building.
How to Apply
Submit Hard copies of your CV, testimonials, certificates, copy of their National Identification Card (ID) and completed Application Form to:
The Director General,
Kenya Marine and Fisheries Research Institute,
P. O. Box 81651 – 80100,
Silos Road, English Point, Mkomani,
Mombasa, KENYA
And a soft copy to recruitment@kmfri.go.ke
Use the title of the position as the subject of the email.
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