DRC NGO Finance Assistant - Partner Accountability Jobs in Uganda
The Danish Refugee Council (DRC) is a private, independent, humanitarian organization working on all aspects of the refugee cause in more than 40 countries throughout the world.
The aim of DRC is to protect refugees and internally displaced persons (IDPs) against persecution and to promote durable solutions to the problems of forced migration, on the basis of humanitarian principles and human rights.
DRC works in accordance with the UN Conventions on Refugees and the Code of Conduct for the ICRC and NGOs in Disaster Relief.
In Uganda, DRC works in North, North-Western, South-Western and North-Eastern regions in a range of emergency and development support for refugees and displacement-affected communities.
The Water, sanitation & Hygiene Coordinator is responsible for coordinating strategy and operations within the West Nile WASH sector.
The Finance Assistant will facilitate the efficient and effective financial operation of DRC operational office. She/he will ensure compliance with all DRC Operations Handbook Manual (OHB) alongside donor policies, procedures, guidelines and rules.
She/he will seek and receive policy guidance/ instructions and support from Project Manager, Financial Officer on their respective areas of responsibilities.
Responsibilities
Finance Roles
Maintain financial files (physical and soft copies) and records according to DRC Operations handbook.
Assist with preparation of the budget.
Implement financial policies and procedures.
Establish the cash requirements, and maintain adequate cash levels and related cash controls, safe custody of safe keys.
Ensure weekly cash counts and reconciliations by DRC Operational office are conducted every Friday of the week, reviewed by the Project Manager and filled in Kampala for review by Finance Manager the following Monday.
Ensure month end cash counts are properly conducted and submitted to DRC Country office in Kampala by 1st of every month.
Confirm that full accountabilities (documentations) are obtained for all expenditures and validity of claims all financial claims.
Ensure weekly cashbooks’ preparation with complete documentations for all the projects for review by Project/Finance manager every Friday of the week.
Ensure transactions are properly recorded and entered into the cash books on a daily basis.
Maintain and reconcile daily, weekly and monthly cash books and budget follow ups.
Prepare and reconcile bank statements.
Ensure that monthly cash books are submitted to Finance Manager 5th of every month.
Process approved payments of supplier / service provider invoices on the basis of complete documentation.
Prepare schedules for all taxes withheld or paid on a monthly basis where relevant and submit to Finance Manager for verification before submission to the relevant authorities.
Assist with the monthly, quarterly and annual DRC and donor reports preparation.
Supporting Finance and Project Managers to adequately prepare for both internal and independent audits.
Ensure copies of project files and related documents
are submitted to DRC Country office, Kampala for back up storage in both hard and soft copies.
Keep copies of all documents submitted to DRC Country office in Kampala in file for reference.
Ensure scanning of vouchers and supporting documents is done and sees that proper filing is done in accordance with donor requirements and / or DRC OHB manual.
Inform the Finance Officer/Area Manager on all financial issues which can affect the execution of the DRC Programs.
Ensure the safeguarding of all available funds.
Prepare Payment Vouchers and review Order Requests in accordance with the approved authority Matrix and running budgets.
Reconcile the accounts payables.
Accurately prepare the necessary documents, compile source documents and daily postings of all the paid transactions in the cash books.
Reconcile the accounts receivables/advances and Issue receipts for all the Funds received.
Truck VAT on all Payments for Suppliers and share with Finance Officer for review before submission to Country Office.
Uphold DRC’s International Code of Conduct.
Qualifications
Essential:
Degree in Finance or Accounting and final or Part certification in CPA or ACCA with at least 2 years work experience in finance or accounting in INGOs.
Excellent knowledge in preparing major international donor reports.
Possess strong analytical and conceptual skills.
Proven management skills
Fluent in written and spoken English.
Proven commitment to accountable practices.
Knowledge of working in challenging environments.
Preferable:
Proven ability to manage large and varied workloads, and can manage stress constructively.
Proven ability to prioritize tasks, meet deadlines and work with limited supervision.
Pro-active, stable and robust character and a good team-player.
Excellent communication skills, calm and a good sense of humor.
Excellent interpersonal skills and demonstrated ability to establish effective working relations at all levels.
How to apply
Qualified candidates are invited to access the full job description and the requirements for this position under vacancies at www.drc.dk. Please submit applications online using this link by 18th July 2018
If you have questions or are facing problems with the online application process, please contact job@drc.dk
If you have questions or are facing problems with the online application process, please visit drc.ngo/jobsupport.
For more information and job application details, see; DRC NGO Finance Assistant - Partner Accountability Jobs in Uganda
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