DRC International NGO Supply Chain Team Leader- Logistics Jobs in Nigeria

DRC International NGO Supply Chain Team Leader- Logistics Jobs in Nigeria

Introduction

The Danish Refugee Council assists refugees and internally displaced persons across the globe: we provide emergency aid, fight for their rights, and strengthen their opportunity for a brighter future.

We work in conflict-affected areas, along the displacement routes, and in the countries where refugees settle. In cooperation with local communities, we strive for responsible and sustainable solutions. We work toward successful integration and – whenever possible – for the fulfillment of the wish to return home.

The Danish Refugee Council was founded in Denmark in 1956 and has since grown to become an international humanitarian organization with more than 7,000 staff and 8,000 volunteers.

Based in Copenhagen (Denmark) and present in forty countries, the Danish Refugee Council is a non-profit-making, politically independent, non-governmental and non-denominational relief organization.

Our vision is a dignified life for all displaced. All our efforts are based on our value compass: humanity, respect, independence and neutrality, participation, and honesty and transparency.

Background

Danish Refugee Council (DRC) has had an operational presence in Nigeria since 2015. DRC Nigeria is the largest DRC country mission in the West Africa region and one of the largest DRC country missions globally.

Currently, DRC delivers life-saving assistance and protection to vulnerable, conflict-affected populations including internally displaced persons, returnees and host communities in the areas of armed violence reduction, humanitarian mine action, livelihoods, nutrition and food security, protection, shelter and non-food items (NFI) and water, sanitation and hygiene (WASH) in 30+ Local Government Areas (LGAs) across Borno, Adamawa and Yobe states in northeast Nigeria.

Purpose

Supply Chain Team Leader- Logistics Borno provides support to the programme by undertaking technical and practical operational tasks to ensure smooth, safe and efficient operation of supply chain activities in accordance with the Operations Handbook and Program Manual with adherence to the donor guidelines.

Duties & Key responsibilities

Warehousing

Assist with warehouse management tasks when required including ensuring warehouse documentation is maintained in accordance with DRC policies, overseeing deliveries to and dispatches from DRC warehouses and checking stocks levels.

Follow up with relevant Storekeepers to get updated weekly and monthly stock reports.

Study, amylase and explain stock reports to area manager and supply chain manager.

Initiate sporadic physical stock counts in collaboration with programme staff.

Ensure quality of goods received are in alignment with specifications in purchase request in collaboration with relevant technical programme staff.

Guarantee live update of stock report and dissemination to relevant management and staffs on a weekly basis

Archiving of Warehouse documents both hard copies and soft copies.

Explain and discrepancies of stock reports to management and archive it.

Make sure stock reports are received and released as per DRC procedure, online via Dynamics system and offline.

Work closely with supply chain manager and transfer information to storekeepers.

Field visit to all DRC warehouses across Borno and Yobe state to make sure standard procedure is in place and followed.

Advise management on exciting new warehouse spaces, need on new places with support from logistics team and procurement.

Follow up with Logistics cluster on regulations and shipment movements.

Dispose of items as per DRC procedure and government regulations.

Assets/Inventory

All Assets and General programme equipment are received, registered, tagged and updated as per DRC procedure an all Borno and Yobe state DRC bases.

Inventory check on Assets and GPEs as per DRC procure monthly, bi-annually, and annually in all Yobe and Borno DRC bases.

Follow up with HR and IT to issue assets and GPEs to new staff arrival.

Follow up with HR and IT to receive issues assets to all staff leaving the mission.

Work closely with supply chain manager, relevant logistics staff to make sure Assets and GPEs inventory database are updated accordingly to DRC operational handbook.

Submit Assets and GPEs reports to donor up on closing of each project, and whenever requested.

Plan with HR, IT and Procurement on need for new Assets.

Archive of Assets and GPE documents both hard copies and soft copies.

Dispose and transfer of Assets, GPEs as per DRC procedure and government regulations.

Fleet Management

With Coordination with Supply Chain Manager, Supply

Chain Team Leader-Logistics make sure fleet system is in place:

DRC Fleet Operational Handbook is in place, explained and followed.

DRC vehicles are registered, tagged, tracked, and maintained.

DRC generators are registered, tagged, tracked, and maintained.

Follow up on fuel consumption reports and make sure they are within the acceptable frame.

Follow up with safety team on regular bases and share updates on critical situation with the team.

Place contract for vehicle agreement whenever required.

Train DRC and hired drivers on DRC’s driving rules and skills.

Supervise and follow up with drivers to make sure all their vehicles are in safe condition as per DRC’s vehicle checklist and all equipment necessary are available within each vehicle.

Follow up and get feedback from programme team for the performance of drivers and condition of their vehicles.

Make sure all generators are in good working condition, and they are maintained on regular bases.

Booking flights and helicopter trip for DRC staff and communicate regarding their trips.

Check that the rented vehicles are in line with the approved documents and approve the monthly payments;

Ensure base vehicles and generators are serviced on time and that records are properly kept in appropriate folders;

Follow-up the fuel consumption and verify the monthly payment for vehicles and generators;

Liaise with the procurement team and other log team members to facilitate the receipt and dispatch of supplies;

Facilities

Receive Maintenance Facilitates requests from staff at both office and guest houses and make sure they are followed, maintained on timely manner with Facilities officer.

Track all requests.

Study and analyze all requests and advise management on best way forward.

Track all expenses on facilities.

Work closely with Fleet team on Generator and Vehicle and other machinery.

Experience and technical competencies

Education

Minimum of a bachelor’s degree in Logistics or Business Administration or Purchasing and Supply with relevant professional experience

Essential

Minimum of a Bachelor’s Degree in Logistics or Business Administration or Purchasing and Supply;

Certification in CIPS, CILT, CSLP, Supply or Logistics desirable;

At least 3 years experience in supply chain, especially logistics (warehouse, assets, facilities, fleet) management preferably in humanitarian organizations;

High level of Integrity and transparency;

Excellent people management skills combined with the ability and desire to further develop staff capacity;

Strong organization and management skills and ability to coordinate a diverse range of people and responsibilities;

Ability to organize and prioritize workload, using initiative when appropriate and demonstrate good judgment;

Possess strong analytical, communication, interpersonal and negotiation skills;

Effective multitasking skills with ability to coordinate and handle pressure/stress well

Flexible, able to live and work in a stressful and insecure environment.

Excellent computer skills in MS Word & Excel

Experience in ERP System.

Desirable

Flexible & willing to work in a remote setting & to travel to other field locations.

Experience with standard procurement procedures and documentation.

Experience with construction and site project management.

Experience with auto mechanics or electrical installations.

Experience working in an (I)NGO

Excellent organizational skills, self-motivated, proactive and able to accomplish set deadlines.

Willing to meet deadlines with minimum supervision.

Languages

Fluency in written and spoken English. Fluency in local spoken languages.

How to Apply

For more information and job application details, see; DRC International NGO Supply Chain Team Leader- Logistics Jobs in Nigeria

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