DRC International NGO Supply Chain Specialist - Jobs in Nigeria
DRC International NGO Supply Chain Specialist - Jobs in Nigeria
BackgroundDanish Refugee Council (DRC) has had an operational presence in Nigeria since 2015. DRC Nigeria is the largest DRC country mission in the West Africa region and one of the largest DRC country missions globally. Currently, DRC delivers life-saving assistance and protection to vulnerable, conflict-affected populations including internally displaced persons, returnees and host communities in the areas of armed violence reduction, humanitarian mine action, livelihoods, nutrition and food security, protection, shelter and non-food items (NFI) and water, sanitation and hygiene (WASH) in 30+ Local Government Areas (LGAs) across Borno, Adamawa and Yobe states in northeast Nigeria.
Purpose
Supply Chain Specialist provides support to the programme by undertaking technical and practical operational tasks to ensure smooth, safe and efficient operation of supply chain activities in accordance with the Operations Handbook and Program Manual with adherence to the donor guidelines.
Key Responsibilities
Procurement:
Coordinate with Supply Chain Manager and the team to make sure:
Strategic procurement mechanisms are developed and implemented to continuously improve the effectiveness and efficiency of DRC procurement, with special regard for supply base optimization, long term agreements for common items, and emergency preparedness
Participate in the evaluation of bids and proposals and make sure the bids evaluation report, technical evaluation, minutes of negotiations and negotiated contract in the selection of consultants contain all the facts and information required to justify the recommendations made in the report
Archiving system, both soft copies and hard copies of documents as per procedure.
Warehousing
Responsible for ensuring that warehouse management tasks when required including ensuring warehouse documentation is maintained in accordance with DRC policies, overseeing deliveries to and dispatches from DRC warehouses and checking stocks levels.
Follow up with relevant Storekeepers to get updated weekly and monthly stock reports.
Initiate sporadic physical stock counts in collaboration with relevant staff, country wide
Guarantee live update of stock report and dissemination to relevant management and staffs on a weekly basis
Archiving of Warehouse documents both hard copies and soft copies.
Assets/Inventory
Responsible for the effective execution of qualitative and compliant asset & equipment and equipment processes and procedures in line with DRC’s & donor guidelines & standards.
Inventory check on Assets and GPEs as per DRC procure monthly, bi-annually, and annually in all DRC Nigeria offices
Work closely with supply chain manager, relevant logistics staff to make sure Assets and GPEs inventory database are updated accordingly to DRC operational handbook.
Submit Assets and GPEs reports to donor up on closing of each project, and whenever requested.
Plan with HR, IT and Procurement on need for new Assets.
Fleet
Responsible for the entire country’s vehicle fleet operation in line with DRC and local fleet and transport policies.
Ensure correct utilization and allocation of fleet across the country.
DRC Fleet Operational Handbook is in place, explained and followed.
Analyse and check country’s fleet data on running costs, utilisation and maintenance.
Facilities
Follow up and make sure facilities requests are processed:
Track all requests.
Study and analyze all requests and advise management on best way forward.
Track all expenses on facilities.
Work closely with Fleet team on Generator and Vehicle and other machinery.
Capacity building
In consultation with Supply Chain Manager, plan and manage the capacity building of all staff, in addition to providing support to programme staff on relevant procedures and processes.
The responsibilities listed in the JD are not exhaustive and may be readjusted according to operational needs but will remain in line with the overall purpose of the role.
Experience and technical competencies:
Essential:
At least 5 years’ experience in supply chain management.
Experience of building and developing the capacity of supply chain staff using training, performance management frameworks and development plans
Knowledge & experience of dealing with service providers and contractors’ management.
Excellent computer skills in MS Word & Excel
Experience in ERP System.
Desirable:
Flexible & willing to work in a remote setting & to travel to other field locations.
Experience with standard procurement procedures and documentation.
Experience with construction and site project management.
Experience with auto mechanics or electrical installations.
Experience working in an (I)NGO
Education:
Bachelor’s Degree in supply chain management, business administration, Economics, Engineering, or relevant fields of study
HND with relevant professional certification.
Languages:
Fluency in written and spoken English. Fluency in local spoken languages.
Required Skills & Qualities
Core Competencies of DRC:
Striving for excellence
Collaboration
Taking the lead
Communication
Demonstrating Integrity
Ability to work in a multinational and multicultural environment
Proactivity, with a sound commitment to teamwork and with a spirit of genuine collaboration
Excellent communication skills, as well as patience and politeness, are required
Multi-tasking and Organizational skills is a must
Conditions
Availability: 03 10 2022
Salary and conditions: In accordance with Danish Refugee Council’s Terms of Employment.
The income will be subject to statutory deductions as per applicable Nigeria laws. The employee is responsible for the tax returns.
Gender Equality:
DRC is committed to achieving gender parity in staffing at all levels. In light of this, female candidates and those from minority groups are strongly encouraged to apply.
DRC as an employer
By working in DRC, you will be joining a global workforce of around 8000 employees in 40 countries. We pride ourselves on our:
Professionalism, impact & expertise
Humanitarian approach & the work we do
Purpose, meaningfulness & own contribution
Culture, values & strong leadership
Fair compensation & continuous development
Providing equal opportunities
We are committed to creating an inclusive and positive work environment based on mutual respect for all employees. All applicants are considered for employment without attention to race, age, ability, ethnicity, nationality, religion, gender identity, sexual orientation, marital status, or any other factor. At DRC we celebrate diversity and appreciate our employees for the people they are and their unique skills, backgrounds, and perspectives. We encourage all interested candidates to apply.
Promoting high standards
DRC’s capacity to ensure the protection of and assistance to refugees, IDP’s and other persons of concern depends on the ability of our staff to uphold and promote the highest standards of ethical and professional conduct in relation DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment. DRC conducts thorough and comprehensive background checks as part of the recruitment process.
How to apply
Application Process:
Qualified candidates are invited to submit their applications, which should include a 1-page cover letter clearly stating their motivation, and qualifications and a CV.
Applications should include contact details of three professional referees who have supervised the candidate in the last five years.
One referee must be the applicant’s most recent manager.
Only applications that address the stipulated duties and meet the required qualifications will be considered.
We only accept applications sent via our online-application form.
For more information and job application details, see; DRC International NGO Supply Chain Specialist Jobs in Nigeria
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