DRC International NGO Supply Chain Officer - Fleet and Maintenance Jobs in Nigeria

DRC International NGO Supply Chain Officer - Fleet and Maintenance Jobs in Nigeria

Background

Danish Refugee Council (DRC), has had an operational presence in Nigeria since 2015. DRC Nigeria is the largest DRC country mission in the West Africa region and one of the largest DRC country missions globally.

Currently, DRC delivers life-saving assistance and protection to vulnerable, conflict-affected populations including internally displaced persons, returnees and host communities in the areas of Peace Building, humanitarian mine action, Economic Recovery, protection, shelter and non-food items (NFI) and water, sanitation and hygiene (WASH) in 20+ Local Government Areas (LGAs) across Borno, and Adamawa states in northeast Nigeria.

Purpose

Provide support to the programme team by undertaking technical and practical operational tasks to ensure smooth, safe and efficient operation of supply chain fleet activities in accordance with the Operations Handbook and Program Manual with adherence to the donor guidelines.

Duties and Responsibilities

Fleet:

Oversee the repair and maintenance operation for all DRC vehicles in the DRC Borno office and sub-offices.

Oversee assigned fleet’s operations and make direct reports to the supply chain team leader on fleet performance and other operational requirements.

Coordinate vehicle requests and assign DRC fleet/driver in an efficient manner.

Work with the drivers to ensure a regular maintenance schedule for all vehicles and ensure that logbooks are up to date.

Carry out daily inspection of vehicles, facilities, Generators and schedule maintenance and repairs.

Follow up with procurement to ensure that all car hire requests have PO’s issued in a timely manner before the vehicle is used

Oversee proper maintenance of parts and other consumables inventory

Provision of monthly vehicle maintenance reports

Provide reports on vehicles attracting unusually high maintenance costs

Ensure that all DRC generators are registered, tagged, tracked, and maintained.

Follow up on fuel consumption and maintenance cost/activity reports for generators and DRC fleet and share same as will be required periodically.

Tracking and follow up of dispatched vehicles to monitor turn around and advise Safety on any issues arising

Ensure owned and hired vehicles are in safe condition as per DRC’s vehicle checklist and all equipment necessary are available within each vehicle

Follow up and get feedback from programme team on performance/condition of (DRC owned and hired ) Vehicles and vehicles.

Make sure all generators are in good working condition, and they are maintained on regular bases.

Booking flights and helicopter trip for DRC staff and communicate regarding their trips.

Procurement:

Raise purchase requisitions for vehicle and generator parts and supplies; review vendor bid responses for tools, equipment, parts and services; monitor expenditures.

Secure one off cash advance to carry out emergency maintenance and repairs for both office and the guesthouses.

Inventory Management, Documentation and Reports:

Maintain equipment records in accordance with federal, state and local laws, policy or regulation.

Collect log books from each vehicle at the beginning of every month and summarize the data and report for management use

Provision of monthly vehicle maintenance reports

Provide reports on vehicles attracting unusually high maintenance costs

Ensure

faults on vehicles are identified on time and secure approval from the relevant supervisor before they are submitted for repairs.

Maintain all vehicle files in a complete and up-to-date manner, all vehicle files to contain all information pertaining to a particular vehicle.

Provide mileage and amount of fuel used per vehicle, through vehicle log books and regularly provide reports to monitor and control utilization.

Make sure that each vehicle always has a vehicle logbook and they are properly, accurately and consistently filled in.

Facilities

Follow up and make sure facilities requests are processed:

Receive Maintenance requests from HR/Admin for both office and guest house maintenance related issues in all DRC Borno locations and make sure they are attended to and/ or maintained in a timely manner.

Track all requests.

Study and analyze all requests and advise management on best way forward.

Track all expenses on facilities

UNHAS

Management of UNHAS bookings on rotary wings

Liaise with the team leaders for booking requests and readjustments.

Capacity building

In consultation with Logistics Team Leader and support from Supply Chain Manager, plan and manage the capacity building of all Drivers and staff, in addition to providing support to programme staff on relevant fleet processes and procedures.

The responsibilities listed in the JD are not exhaustive and may be readjusted according to operational needs but will remain in line with the overall purpose of the role.

Qualifications

Essential:

At least 3 years experience in logistics, especially fleet management.

Drivers License

Certifications in Supply or Logistics

Excellent computer skills in MS Word & Excel

Desirable:

Flexible & willing to work in a remote setting & to travel to other field locations.

Experience with standard procurement procedures and documentation.

Experience with construction and site project management.

Experience working with electronic vehicle tracking platforms

Basic to intermediate experience with auto mechanics and or electrical installations.

Experience working in an (I)NGO

Education:

Bachelor’s degree or equivalent in Logistics, administration, business Management, IT, Engineering or other relevant fields.

How to Apply

For more information and job application details, see; DRC International NGO Supply Chain Officer - Fleet and Maintenance Jobs in Nigeria

Find Latest Jobs in Nigeria Today - Recruitment in Nigeria Job - Nigerian Jobs - in Nigeria - Job Vacancies in Nigeria

Search our career portal & find the latest Nigerian job positions, career opportunities & jobs in Nigeria.

Jobs in Nigeria - banking jobs in Nigeria, IT jobs in Nigeria, accounting jobs in Nigeria, NGO jobs in Nigeria, business administration in Nigeria, ICT jobs in Nigeria, UN jobs in Nigeria, procurement jobs in Nigeria, education jobs in Nigeria, hospital jobs in Nigeria, human resources jobs in Nigeria, engineering jobs in Nigeria, teaching jobs in Nigeria, and other careers in Nigeria.

Oil and Gas job vacancies in Nigeria, MTN jobs in Nigeria, job vacancies in Nigeria for fresh graduates.

Federal government jobs in Nigeria, job vacancies in Nigeria Federal Civil Service.

Find your dream job from 1000s of vacancies in Nigeria posted and updated daily - click here!