DRC International NGO Finance Team Leader Jobs in Nigeria

DRC International NGO Finance Team Leader Jobs in Nigeria

Reporting to: Area Manager Adamawa

Duty Station: Mubi, Adamawa State

Area of Operation: Nigeria

Employment Period: 1 year

Type of Contract (Expat/National/Trainee): National

Salary & Benefits: M-G Step 0
Introduction

The Danish Refugee Council assists refugees and internally displaced persons across the globe

We work in conflict-affected areas, along the displacement routes, and in the countries where refugees settle.

In cooperation with local communities, we strive for responsible and sustainable solutions.

We work towards successful integration and whenever possible for the fulfillment of the wish to return home.

The Danish Refugee Council is a non-profit-making, politically independent, non-governmental and non-denominational relief organization.

Our vision is a dignified life for all displaced.

Background

Danish Refugee Council (DRC) has had an operational presence in Nigeria since 2015.

DRC Nigeria is the largest DRC country mission in the West Africa region and one of the largest DRC country missions globally.

Purpose

The Finance Team Leader will be supporting the preparation of financial statements and maintaining cash controls through direct implementation, delegation of duties, and oversight of the Finance team distributed in Mubi, Yola, and Abuja offices.

The Finance Team leader reports to the Area Manager, with strong technical links with the country-level Finance Coordinator.

Key Responsibilities

Cash Management:

Ensure weekly cash forecast/requirements are compiled for departments and shared with Area Manager by 3pm on Fridays

Coordinate the cash needs for Mubi, Yola and Abuja with program and support teams, and communicate to the Finance Coordinator at least one week prior to receipt.

Ensure adequate petty cash is kept in Mubi, Yola and Abuja offices

Ensure weekly cash counts are conducted for Mubi, Yola and Abuja, and submit cash count sheets on Friday afternoons to the Area Manager and Finance Coordinator.

Prepare monthly cash counts for Mubi, Yola, and Abuja offices on the last working day of the month and submit to Area Manager and Finance Coordinator by 4 pm on the last working day of the month.

Accounting Management:

Ensure cash advances are settled within two weeks and that the cash advance tracker is updated

Reconcile pending advances in ledger and ensure proper and timely settlement and reports to be submitted to Area Manger and Finance Coordinator by 10th of the following month.

Prepare bank reconciliations for Mubi, Yola and Abuja offices for accuracy and completeness, and send to Finance Coordinator by 3rd of the following month.

Update commitment cash book in coordination with HR/Administration, Procurement/Logistics departments, bi-weekly

Ensure preparation of cash book for Mubi, Yola and Abuja offices as per the finance calendar to Finance Coordinator.

Ensure payment requests/documents are reviewed to ensure DRC/Donor documentation guidelines are adhered to, and that payments are finalized within three working days.

Ensure that all supporting documents or vouchers are attached to transactions recorded in Dynamics.

Ensure payment documents and vouchers are scanned, sent to Country Office on or before 15th of the following month

Ensure that statutory monthly deductions are paid to relevant authorities (PAYE, Pension, NHF, NSITF, WHT, and others as applicable) and report to Finance Coordinator and Area Manager after payments

Review order requests/purchase orders for proper coding and budget adequacy before approval.

In liaison with the logistics department, prepare commitment lists every month for financial obligations already entered but not captured in financial reports.

Ensure that Adamawa annual return taxes are filled, with supporting documentation archived for Tax verificatory review

Budget Management:

Review Budget Follow Up/Transaction details for Mubi, Yola and Abuja offices and in case of incorrect postings, conduct monthly rebooking.

Submit Budget Monitoring Status reports to the Area Manager within seven working days from receipt of BFU/TDL

Review project work plans against finance forecast in coordination with program staff on a quarterly basis.

Compile and prepare the finance details for Mubi, Yola and Abuja offices for Quarterly/Annual review meetings.

Assist the Area Manager on budget preparations.

Support the Area Manager in regular budget monitoring the ensure that the budget lines in Adamawa are not under- or over-spent.

Audit and Compliance

Contribute to field and

HQ audit preparation in Adamawa.

Ensure that payment documents are adequately vetted as per DRC internal procedures and the finance checklist.

Flag compliance concerns to the Area Manager and Finance Coordinator.

Update the tax remittance tracker on a monthly basis and share it with Area Manager and Finance Coordinator.

Ensure that the self-compliance check for Adamawa and Abuja are updated on a quarterly basis.

Staff Management:

Supervise Finance Team in Mubi, Yola, and Abuja offices (Finance Officers and Assistants).

Provide technical and programmatic leadership for Finance Officers and Assistants, and other stakeholders

Set performance objectives and annual appraisal for Finance Team.

Promote financial concepts such as Value for Money and other positive budget management ideals with teams.

Other:

Act as the focal point for Finance in the office

Serve as a technical resource person for the Finance department.

Produce monthly and quarterly reports as required by Finance Coordinator/Management

Assist in budget preparation at the field level.

Report to the Finance Coordinator and Area Manager any irregularities that occur

Follow any new procedures and guidelines designated in circulars from Country Director/ Finance Coordinator/RO and HQ.

Experience and Technical Competencies: (Include Years of Experience)

Essential:

Four or more years' experience in the field of finance/accounting/bookkeeping management in an INGO or the commercial sector.

Hands-on experience/skills in MS Excel, with demonstrated experience in working with formulas

Good experience in accounting software, with ERP Dynamics a distinct advantage.

University degree in Finance/ Accounting/ Commerce/ Business Administration.

Detail-oriented, highly organized and practices strict adherence to timelines

Excellent analytical, team management skills and a problem-solving attitude

Excellent interpersonal and communication skills

Possessing a strong degree of honesty and integrity, and a solid sense of ethics including the ability to appropriately handle confidential information.

Desirable:

Two years of work experience in people supervision and leadership skills in an INGO.

Excellent organizational skills, self-motivated, proactive, and able to accomplish set deadlines.

Able to meet deadlines with minimum supervision

Ability to prepare basic training modules on Dynamics, accounting, and finance management.

Ability to work collaboratively with supply chain and other departments for compliance issues identified.

Required Skills & Qualities

Core Competencies of DRC:

Striving for excellence

Collaboration

Taking the lead

Communication

Demonstrating Integrity

Ability to work in a multinational and multicultural environment

Proactivity, with a sound commitment to teamwork and with a spirit of genuine collaboration

Excellent communication skills, as well as patience and politeness, are required

Multi-tasking and Organizational skills

Adaptable and Flexible

Proven analytical and critical thinking skills

Exemplary sense of ethics in the workplace

Team-oriented & good sense of humor

Conditions

Availability: 01.11.2022

Salary and conditions: In accordance with Danish Refugee Council’s Terms of Employment.

The income will be subject to statutory deductions as per applicable Nigeria laws.

The employee is responsible for the tax returns.

How to Apply

The position is for Nigerian nationals only.

All applicants must send a cover letter and an updated CV (no longer than four pages). Both must be in English.

Applications close on the 4 October 2022 at 11:59pm.

Applications submitted after this date will not be considered.

For more information and job application details, see: DRC International NGO Finance Team Leader Jobs in Nigeria

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