DRC International NGO Finance and Administration Team Leader - Jobs in Ethiopia
DRC International NGO Finance and Administration Team Leader - Jobs in Ethiopia
The overall purpose of the role, responsibilities & tasks:The Finance and Administration team leader will facilitate the efficient and effective financial and administrative management of the DRC operations in Gambella field office. The Finance and Administration Team Leader will ensure compliance with all DRC finance and grant compliance matters in close collaboration and guidance of the Support Services Manager and Area Manager.
S/He will be responsible for budgeting, financial planning, and reporting and be an audit focal point at the field level, for smooth functioning of the finance, as well as assuring linkages with other departments and country-wide. He will also be responsible for monthly bank reconciliation; monthly cash book closing and cash projection for the program for the smooth functioning of the finance operation in the Gambella field office.
Responsibilities and Tasks
Ensures efficient financial monitoring and reporting (including monitoring expenses and revenues, reviewing and upgrading existing procedures, and ensuring the production of appropriate financial reports for internal and external clients)
With support from the Support Services Manager in Gambella and the Finance team in Addis, ensures high-quality accounting (including overseeing day-to-day accounting, and managing the year-end audit process)
Perform all DRC Gambella financial movements in accordance with DRC and donor’ rules
Prepare and distribute monthly expenditures reports on project and program level, in supporting the program managers.
Contributes to Master Budget inputs in collaboration with the Support Services Manager
Responsible for the monthly financial review and BFU rebooking, quarterly and annual DRC and donor reports preparation at field level, supported by Support Services Manager
Implement financial policies and procedures according to the DRC OH and the local law.
Responsible for training and provision of support to program staff in understanding financial obligations and minimum requirements.
Establish the cash requirements, and maintain adequate cash levels and related cash controls
Produce bi-monthly reporting and reconciliations for the field office and ensure that monthly cash books are submitted to CO on time every month
Ensures that the Gambella field office compulsory tax and social-security payments are made to all relevant government bodies
Maintains proper filing systems of financial documents, scan and burn on CDs those monthly financial reports to be forwarded to CO.
Maintains an electronic monthly cash book and performs daily and weekly cash reconciliation of cash book; Ensure that accounting records are kept updated, are reliable, and are maintained according to DRC accounting practices;
Manages cash balances to ensure that sufficient balances are maintained for ongoing activities while preventing too high balances to avoid incurring high exchange rate charges.
Update monthly staff payroll for deduction for advances, and keep track of clearing all outstanding;
Supports payment to service providers, suppliers, and contractors, and clearance of advance of procurement team against a “Goods Received Note’’
Ensures that all documents relating to financial transactions and donor contracts are properly filed in order to facilitate their retrieval and to safeguard DRC’s financial interest.
Supports coordination and preparation of bi-Monthly cash requests in coordination with relevant program staff, forwarding
it to CO in a timely manner.
Administration and HR
Line manages, finance, HR staff, support staff (cleaners, guards, drivers), or covering for supply chain, admin & HR tasks directly, where dedicated staff is under recruitment or resources are limited.
Oversee efficient Human Resource management of both DRC contracted employees and incentive-based workers.
Ensure full implementation and adherence to all DRC internal policies and procedures as well as local law regulations.
Oversee staff Development plan and implementations.
Oversee HR procedures based on the global people policy, including recruitment, development, performance, contracts, well-being, and people planning.
Act as DRC Code of Conduct focal point, including training and implementation.
Lead in the preparation of recruitment plan and oversee recruitment processes ensuring compliance with
hiring procedures as outlined in the HR & Administration Manual
Ensure and arrange formal inductions and orientation sessions for new employees
Experience and technical competencies: (include years of experience)
Minimum of 3 years of experience in finance and administration, preferably with an international humanitarian organization.
Demonstrated organizational skills and ability to work in complex and difficult circumstances.
High level of personal initiative, analytical skills, and proactive problem-solving.
Demonstrated people’s management skills. Strong interpersonal skills and ability to develop and maintain working relationships across the organization. Be a team player
Cultural sensitivity, commitment, and understanding of the values of DRC. Good interpersonal and communication skills.
Commitment to learning and implementing organizational policies and procedures
Proven ability to prioritize tasks and meet deadlines
Proficiency in MS Office package is a must
Previous experience in refugee and humanitarian context with International NGOs, UN agencies, line ministries, and/or local authorities in humanitarian settings
fluency and capacity to write in English and Amharic are required
Knowledge of local language Nuer or/and Anyuaa language (spoken) will be an asset.
Cultural sensitivity, and commitment, and understanding of the values of DRC. Good communication skills.
Proven ability to prioritize tasks and meet deadlines.
Education: (include certificates, licenses, etc.)
Bachelor’s degree or higher in Business Administration, Finance, Accounting, or other relevant fields from a recognized institution
Languages: (indicate fluency level)
Excellent proficiency in written and spoken Amharic and English
Gender Equality:
DRC is committed to achieving gender parity in staffing at all levels. In light of this, female candidates and those from minority groups are strongly encouraged to apply.
DRC as an employer
By working in DRC, you will be joining a global workforce of around 8000 employees in 40 countries. We pride ourselves on our:
Professionalism, impact & expertise
Humanitarian approach & the work we do
Purpose, meaningfulness & own contribution
Culture, values & strong leadership
Fair compensation & continuous development
Providing equal opportunities
We are committed to creating an inclusive and positive work environment based on mutual respect for all employees. All applicants are considered for employment without attention to race, age, ability, ethnicity, nationality, religion, gender identity, sexual orientation, marital status, or any other factor. At DRC we celebrate diversity and appreciate our employees for the people they are and their unique skills, backgrounds, and perspectives. We encourage all interested candidates to apply.
Promoting high standards
DRC’s capacity to ensure the protection of and assistance to refugees, IDP’s and other persons of concern depends on the ability of our staff to uphold and promote the highest standards of ethical and professional conduct in relation DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment. DRC conducts thorough and comprehensive background checks as part of the recruitment process.
How to apply
Application Process:
Qualified candidates are invited to submit their applications, which should include a 1-page cover letter clearly stating their motivation, and qualifications and a CV.
Applications should include contact details of three professional referees who have supervised the candidate in the last five years.
One referee must be the applicant’s most recent manager.
Only applications that address the stipulated duties and meet the required qualifications will be considered.
We only accept applications sent via our online-application form.
For more information and job application details, see; DRC International NGO Finance and Administration Team Leader Jobs in Ethiopia
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