DRC International NGO EMP Finance Specialist - Jobs in Ethiopia
DRC International NGO EMP Finance Specialist - Jobs in Ethiopia
IntroductionThe Danish Refugee Council (DRC), an international non-governmental organization (NGO), has been providing relief and development services in the Horn of Africa since 1997. DRC promotes and supports solutions to the problems faced by refugees, internally displaced people (IDPs), and migrants. The organization has offices across the region and has been operational in Ethiopia since 2009.
With funding from bilateral and multilateral donors, DRC is currently implementing a range of activities across Ethiopia and Djibouti, including WASH and shelter provision, child and youth protection, gender-based violence response, awareness-raising of migration risks, protection monitoring of migration routes, and livelihoods support for returning migrants or those at-risk of migration.
The overall purpose of the role, responsibilities & tasks:
The Finance Specialist will be responsible for maintenance of EMP budget and expenditure in DRC’s ERP - Dynamics, preparation of EMP quarterly invoices for DRC, review of partner invoices and expense reports, project-related financial reporting and maintenance of project financial trackers.
Responsibilities:
Budgeting
Day-to-day management of EMP project finance on Dynamics, including DRC and partner subprojects, ensuring that project transactions are recorded on the correct subprojects or are rebooked to the correct subproject.
Manage entry of Resource Scheduling information on Dynamics for all budgeted EMP staff, using formulas developed to ensure no underbilling or overbilling for shared staff.
Invoicing
Develop DRC’s quarterly EMP invoices using the Expense Report template, which includes processing the relevant Shire and Addis subproject transaction lists (TDLs) according to EMP budget categories, recording approved timesheets in the LOE Tracker and converting timesheets into Project team billings, and ensuring CO and SHC shared costs are posted to EMP. While invoices are submitted quarterly, invoice development should occur monthly.
Support the Finance Manager to finalise the Expense Report, including cross-checking the TDL
Conduct initial review of partner Expense Reports, as well as supporting documentation, as the first step towards approval of partner invoices.
Post partner payments on Dynamics and follow up with DRC HQ for payment notification, after receiving DCOP approval for partner payments,
Ensure EMP raises a Project Invoice Proposal in Dynamics after FCDO has approved EMP’s overall invoice and DRC HQ has submitted invoice for payment.
Tracking
Develop and maintain of the DRC Financial Tracker, which is an external tool for comparing the EMP budget with actual and forecast expenditure. The Financial Tracker is due at the end of each month.
Support the EMP HR team in collecting actual monthly timesheets for all DRC EMP staff, ensuring that all active staff fill in compliant timesheets and .
Develop and submit monthly cash forecast to CO
Track spending on activities and produce weekly TDL update for each component team to update activity-based budget (ABB) tools
Financial Management and Coordination
Attend project Budget Follow-ups (BFUs) to ensure effective budget monitoring and control.
Coordinate with DRC Country Office Finance team to support DRC Ethiopia financial management and compliance issues at the direction of the CO Finance Manage.
All DRC roles require the post-holder to master
DRC’s core competencies:
Striving for excellence: You focus on reaching results while ensuring an efficient process.
Collaborating: You involve relevant parties
and encourage feedback.
Taking the lead: You take ownership and initiative while aiming for innovation.
Communicating: You listen and speak effectively and honestly.
Demonstrating integrity: You act in line with our vision and values.
Experience and technical competencies: (include years of experience)
Minimum 3 years’ proven progressive experience in finance related positions
Proven experience in working with financial management of projects funded by international donors
Solid knowledge and understanding of financial compliance and procedures
Strong interpersonal and communication skills and the ability to work under pressure
Excellent skills in the use of computers (MS Word, Excel, Power Point);
Education: (include certificates, licenses, etc.)
Master’s or Bachelor’s Degree in Accounting, financial management or related field
Languages: (indicate fluency level)
Strong command of spoken and written English
Gender Equality:
DRC is committed to achieving gender parity in staffing at all levels. In light of this, female candidates and those from minority groups are strongly encouraged to apply.
DRC as an employer
By working in DRC, you will be joining a global workforce of around 8000 employees in 40 countries. We pride ourselves on our:
Professionalism, impact & expertise
Humanitarian approach & the work we do
Purpose, meaningfulness & own contribution
Culture, values & strong leadership
Fair compensation & continuous development
Providing equal opportunities
We are committed to creating an inclusive and positive work environment based on mutual respect for all employees. All applicants are considered for employment without attention to race, age, ability, ethnicity, nationality, religion, gender identity, sexual orientation, marital status, or any other factor. At DRC we celebrate diversity and appreciate our employees for the people they are and their unique skills, backgrounds, and perspectives. We encourage all interested candidates to apply.
Promoting high standards
DRC’s capacity to ensure the protection of and assistance to refugees, IDP’s and other persons of concern depends on the ability of our staff to uphold and promote the highest standards of ethical and professional conduct in relation DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment. DRC conducts thorough and comprehensive background checks as part of the recruitment process.
How to apply
Application Process:
Qualified candidates are invited to submit their applications, which should include a 1-page cover letter clearly stating their motivation, and qualifications and a CV.
Applications should include contact details of three professional referees who have supervised the candidate in the last five years.
One referee must be the applicant’s most recent manager.
Only applications that address the stipulated duties and meet the required qualifications will be considered.
We only accept applications sent via our online-application form.
For more information and job application details, see; DRC International NGO EMP Finance Specialist Jobs in Ethiopia
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