DRC HR and Admin Team Leader Jobs in Ethiopia

DRC HR and Admin Team Leader Jobs in Ethiopia

Introduction

The Danish Refugee Council (DRC), an international non-governmental organization (NGO), has been providing relief and development services in the Horn of Africa since 1997. DRC promotes and supports solutions to the problems faced by refugees, internally displaced people (IDPs), and migrants. The organization has offices across the region, and has been operational in Ethiopia since 2009.

With funding from bilateral and multilateral donors, DRC is currently implementing a range of activities across Ethiopia and Djibouti, including WASH and shelter provision, child and youth protection, gender-based violence response, awareness-raising of migration risks, protection monitoring of migration routes, and livelihoods support for returning migrants or those at-risk of migration.

Overall Purpose of the Role:

The Team Leader - HR and Administration is responsible for performing general administration functions, managing administration staff and play a key role in the overall HR functions including staff recruitment, contracts management, skills development, performance management, orientation, timesheet tracking and.

The HR and Administration Assistant plays a key role in supporting DRC Dolo Ado staffing needs and works closely with all managers and supporting the Area manager

Responsibilities

Office Management

Ensure timely payment of office rent and utilities

Ensure all office utilities and infrastructures are appropriate, safe and functioning (i.e. generator, security system, health and safety. communication & internets, photocopies etc)

Oversee all aspects of maintaining the DRC office inform the logistics of any repairs and /or service as required

Manage the support staff (office cleaner and cooks, guards)

Guest house and DRC – Leased Houses Management

Oversee all aspect of maintaining the DRC guest house and DRC leased houses

Ensure rentals and all utilities are paid on timely basis

Ensure all utilities and amenities are functioning at all times

Act as focal point with landlords/property managers on day – to – day basis as necessary

Make periodic visits to the guest house to check on status, and advise logistics as necessary

Personnel Administration

Maintain a thorough Knowledge of DRC HR policies and ensure employee adherence

Act as focal point on all issues related HR policies, and educate staff on policies through staff meetings in the FO

Ensure personnel files are complete and accurate assuring adherence to highest level of confidentiality

Maintain updated Job description database

Oversee leave management, maintain leave tracking ensuring complete documentation for all staff movement

Recruitment:

Assist in the recruitment process ensuring compliance to hiring procedures as outlined in the HR manual

Maintain tracking system of the recruitment process and compile monthly report on recruitment

Facilitate the timely orientation of new staff

Management of HR Processes: -

Provide professional advice to project managers on a range of HR issues

Ensure the performance management system is implemented on time

Assist in development of annual

staff development plan

Compile monthly report for submission to the finance and Administration coordinator Salary & Benefits

Process statutory payment and ensure monthly and annual returns are submitted on timely basis

Timely enrolment of staff in to insurance benefits package. Assuring staff list is current at all times

Monitor expiry of staff contract and advice AM/finance & Admin Coordinator on timely basis
The recruitment processes ensuring compliance to hiring procedures as outlined in the HR & Administration manual

Facilitate recruitment processes by posting job adverts, collect applications from applicants, administering tests; verifying prior employment by contacting references; scheduling appointments; maintaining records and information

Welcomes new employees to the organization by conducting induction and orientation

Maintain recruitment tracking system and compile monthly report on recruitment

Maintain updated job description database

Oversee leave and R&R management, maintain leave tracking ensuring complete documentation for all staff movement

Ensure the performance management system is implemented and completed on time

Assist in development of annual staff development plan.

Administration and Office Management:

Provides office management secretarial tasks by entering, formatting, and printing information; organizing work schedules of support staff;; maintaining equipment and office supplies

Responsible for setting appointments, arranging meetings, maintaining calendars, copying files, entering data into computer systems

Assure staff living conditions are comfortable and make recommendations for improvement as necessary

Oversee administration tasks related to housing and office management

Maintain travel documents and arrange accommodation airport pic up and drop for guests

Supervise the HR/Admin Assistant and housekeeping and catering staff

Experience and Technical Competencies:

Minimum of 3 years of HR and Admin experience preferably with an INGO.

Proven ability to prioritize tasks and meet deadlines

Demonstrated organizational skills and ability to work in complex and difficult circumstances.

High level of personal initiative, analytical skills and pro-active problem solving.

Demonstrated people’s management skills. Strong interpersonal skills and ability to develop and maintain working relationships across the organization.

Be a team player

Excellent interpersonal and communication skills.

Commitment to learning and implementing organizational policies and procedures.

Excellent Proficiency in MS office packages

Education:

College Degree/Diploma in human resources, management, or relevant field

Languages:

Excellent verbal and written proficiency in English and Amharic

Somali Language is an Advantegous

How to Apply

For more information and job application details, see; DRC HR and Admin Team Leader Jobs in Ethiopia

Find daily jobs in Ethiopia. Jobs - Ethiopia jobs. Search our career portal & find the latest Ethiopian job positions, career opportunities & jobs in Ethiopia.

Jobs in Ethiopia - banking jobs, IT jobs, accounting jobs, NGO jobs, business administration, ICT, UN jobs, procurement jobs, education jobs, hospital jobs, human resources jobs, engineering, teaching jobs, and other careers in Ethiopia.

Find your dream job from 1000s of vacancies in Ethiopia posted and updated daily - click here!