Development for Peace Organization Logistics Admin and Finance(LAF) Officer Jobs in Ethiopia

Development for Peace Organization Logistics Admin and Finance(LAF) Officer Jobs in Ethiopia

Job Description

About the Organization

Development for Peace Organization (DPO) is an Ethiopian civil society organization established in 2020 with a mission of striving to meet the humanitarian and developmental needs of societies regardless of race, color, religion or cultural background.

The organization is legally registered to work in Ethiopia (Reg. 5164), South Sudan (Reg. 4178), Kenya (OP.218/051/22-400/12732 and Somalia (Reg. NGOD/Moifar0422/022); it is also processing its registration in Yemen.

Job Summary

The LAF Officer is mainly responsible for transport & logistics, financial, HR & Admin operations of the organization.

Duties and Responsibilities

Transport & Logistics Responsibilities

Collect monthly log sheet for office and rented vehicles and evaluate each vehicle’s

Understand and adhere to the rules and regulations of (Transport, Procurement and warehouse policy) lay down by DPO. If these regulations are not clear bring it to the attention of your line manager;

Make sure office vehicles are serviced periodically as per manufacturer’s maintenance guideline and insure all repair and maintenance are as per DPO vehicles maintenance guideline

Check and review office` vehicles repair and spare part bills and make sure the invoices are in accordance with the agreement before payment is effect

Collect daily and weekly transport plan from the users and organize the transport in cost effective way

Monitor office and rented vehicles daily movement and ensure that resources are effectively used for DPO interest only

Produce monthly transport report with all formations like: Maintenance cost, fuel consumption, availability, utilization, accident/incident and need satisfaction

In case of accidents follow up necessary procedures (insurance company, traffic police, lawyer, reporting, visiting scene, etc)

Make sure all the procurement processes are as DPO and Donors procurement guideline

Make sure all purchase` files are maintained as per DPO Finance, Procurement and Store guideline

Maintain good stock records systems and make sure all relevant information are shown on the stock cards as per DPO’s guideline

Produce monthly consolidate stock report and check/inventory process is undertaken at all-time in accordance with DPO inventory guidelines

Make sure fixed assets in all office are updated and tagged as per DPO asset management guideline

Make sure all agreements like; vehicles maintenance, spare part and office rent are timely renewed

Monitor logbooks and vehicles charge out sheet of Drivers on a weekly basis ensuring that they are filled in properly fuel usage, KM analysis

Financial Responsibilities

Cash transfers to fields and others

Responsible to fill the gaps when cashier is on annual leave

Prepare and Check monthly financial report

Ensure adequate fund/cash held in program for planned activities

Monthly cash books and bank books

Cash requests from the fields

Adhere to the necessary accounting, documentation and reporting procedures required for the purchase of items based on purchases/procurement procedure, if any

Responsible to check daily financial payments in line with organizational policies and procedures by giving due attention to authorization level and budget codes

Ensuring close collaboration and communication with Finance and HR departments at HO and field level to facilitate and smoothen consistent running of the program

Work closely and provide technical support to the Cashier

Check and review the external work done before any payment is effective

Review and check monthly staffs’ payroll before the payment is effected

HR & Admin Responsibilities

Maintain and update personnel files of all staff at the project, including all documentation as required in line with DPO HR Manual guidelines

Manage and address all staff personal issues following the Concern HR Manual guidelines

Prepare HR report

Provide the necessary materials and equipment to project staff for their day to day activities

Receive, screen, log and route program related correspondences and maintain an effective follow-up syste

Maintain high standard of Health and Safety within the working environment

Maintain good working relationships in the workplace

Perform other duties assigned by line manager

Performs any additional activities which may assigned by the Regional Coordinator.

Reports to: Regional Coordinator

Job Requirements

Qualifications

Education

BA/MA in Logistics and Supply Management, Purchasing or any other related field of study

Experience

Minimum 5 years for BA or 3 years for MA

Skills

Good communication skill

Organizational skill

Attention to detail

Knowing local language of the area is a plus



How to Apply

For more information and job application details, see; Development for Peace Organization Logistics Admin and Finance(LAF) Officer Jobs in Ethiopia

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