Development Alternative Inc Finance and Administration Officer Jobs in Ethiopia

Development Alternative Inc Finance and Administration Officer Jobs in Ethiopia

Job Id: 222821

Category: Accounting and Finance, Admin, Secretarial and Clerical

Location: Addis Ababa

Salary:

Job Description

Strengthening Host and Refugee Population in Ethiopia (SHARPE) aims to increase livelihoods opportunities for refugees and host communities using the market systems approach.

SHARPE will operate in 3 locations in Ethiopia, Jijiga, Dolo and Gambella, with a coordinating office in Addis. The programme is expected to last for 3.5 years.


Role and responsibilities

This role will support all financial, administrative and operational arrangements including travel, accommodation, meeting and venue requests and bookings; procurement of equipment and supplies; copying, filing, assets management; finance management support including purchase orders and payments; vehicle fleet management and assistance and support to the SHARPE senior management team including reception functions.

Administration Support

Organise travel and logistics for staff and consultants.

Organise and schedule appointments.

Plan meetings and take detailed minutes.
Update file folders

Ensure operation of equipment by completing preventive maintenance requirements;

calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.

Maintain supplies inventory by checking stock to determine inventory level;

anticipating needed supplies; placing and expediting orders for supplies; and verifying receipt of supplies.

Act as the point of contact for Vendors, Consultants, and other key stakeholders.

Periodically review and recommend updates to administrative systems to ensure efficiency.

Ensure

TAMIS is updated and effectively used by the team.

Any other duties as assigned by the Finance and Operations Manager.


Financial Support

Support daily financial operations of SHARPE in conjunction with the operations and finance manuals, including cash flow management, time sheet recording, forecasting, budgeting, reporting to donor on the financial aspects of the project, and daily monitoring of expenditures.

Monitor up-to-date Asset and Inventory Registers with the Finance and Operations Manager, and submit to the Finance and Operations Manager for periodic review.

Prepare administrative financial tasks including flight and hotel bookings, staff advances and settlements.

Conduct vetting of suppliers, vendors and partners as requested by the Finance and Operations Manager – ensure vetting documents are appropriate stored

The Finance and Administration Officer is based in SHARPE’s office in Addis Ababa and may have some limited travel expected to SHARPE’s offices in Gambella, Dolo and Jijiga.

Job Requirements

Bachelor Degree in Accounting or related field of study;

Minimum of four years of related work experience.

Literate in Microsoft office especially in Microsoft excel and word.

Knowledge on QuickBooks desirable

Interpersonal communication skill

Ability to work and handle multiple tasks

Ability to work independently

Self-initiative and commitment

How to Apply

Interested applicants who meet the Minimum requirements should submit their CV and cover letter to sharpeinfo@sharpethiopia.com

Development Alternative Inc Finance and Administration Officer Jobs in Ethiopia