Deutsche Gesellschaft für Internationale Zusammenarbeit GmbH Administrative Intern in Ethiopia

Deutsche Gesellschaft für Internationale Zusammenarbeit GmbH Administrative Intern in Ethiopia

Job Id: 224045

Category: Admin, Secretarial and Clerical

Location: Addis Ababa

Career Level: Entry Level (Fresh Graduate)

Employment Type: Full time

Salary:

Job Description

Administrative Intern

Internal/External Vacancy Announcement #165/2019

GIZ- AU Office, APSA Programme

Background

As a provider of international cooperation services for sustainable development and international education work, GIZ – Deutsche Gesellschaft für Internationale Zusammenarbeit – is dedicated to building a future worth living around the world.

Around the world, we have over 50 years of experience in a wide variety of areas, including rural and economic development, education and employment, energy and the environment, and peace and security.

Together with our partners, we work to deliver flexible, effective and cost-effective solutions that offer people better prospects and sustainably improve their living conditions.

As a public-benefit German federal enterprise, we are committed to meeting our clients’ high standards of transparency and accountability. The German Federal Ministry for Economic Cooperation and Development (BMZ) is our main commissioning party.

European Union institutions, the United Nations, the private sector and national governments also benefit from our services.

In Ethiopia, GIZ has been implementing development programmes on behalf of the German government for over 40 years together with our national partners.

The focus of our work in the country is on vocational education, sustainable use of natural resources, land management and food security, biodiversity and forestry.

Other programmes e.g. enhance development of a sustainable textile sector and renewable energies in Ethiopia.

The Support to the African Union for the Operationalisation of the African Peace and Security Architecture Programme is supporting the African Union and regional organizations to strengthen and effectively utilize instruments of the African Peace and Security Architecture (APSA).

As a result, it is hoped that the AU member states will be more capable of dealing with emerging crises, ending violent conflicts and consolidating peace in post-conflict countries. Since peace is a precondition for sustainable development, the project also contributes to sustainable socio-economic change in Africa.

The purpose of accepting national interns is to give students or graduates the opportunity to get to know GIZ’s work in Ethiopia and overall Africa, thereby conducting capacity development through on the job training.

Accordingly, GIZ AU Office Ethiopia would like to recruit fulltime Intern as per the detail below: -

Position: Administrative Intern

Place of Work: Addis Ababa

Application deadline: October 5, 2019

Required Candidate: One

Duration: 3-month with possible extension to 6-month

Job Requirements

Responsibilities

Assist in planning, implementation and reporting of the project activities and research

Assist in content and logistical organization and follow-up (documentation) of events, trainings meetings, workshops and seminars

Assist in preparing visitor programs and travel schedules with other APSA staff

File documents in reference files and in DMS in line with GIZ’s filing rules, treats information confidentially

Assist travel management and travel settlement with the German Development Cooperation Office (GDCO) and GIZ AU office

Support in coordination best flight routes and ticket fares for the travelers.

Communicate with the travelers and issue flight tickets

Follow up of the used ticket status and arrange payments and settlements as per the GIZ Processes and Rules (P+R).

Arrangement and follow up of the transfer for travelers

Handle properly the email communication and update the filing system daily in accordance with GIZ P+R

Handle photocopying, scanning, binding and fax documents

Attend internal and external meetings

Translation work

Preparing Tax declaration summary for the Tax Authority Office

Required qualifications, competences and expertise

University degree (fresh graduate)

First practical experiences in the field of international cooperation

High conceptual skills, flexibility and team and communication skills

A proven cultural sensibility. Ability to work efficiently and structured under time pressure and under difficult circumstances

Proficient in MS Office products and working knowledge of IT technologies

Fluent in written and spoken English and Amharic, German is an asset

Other Qualifications/Merits

Good organizing skill / self-motivated

Good team working ability

Good communication skills

How to Apply

Application procedure:

Interested and qualified candidates shall submit their motivation letter along with their non-returnable recent CV via Ethiojobs or via Email: hreth@giz.de

Note: -

Please make sure you mention the vacancy number and position title ‘Administrative Intern(APSA) #165’ in the subject line of your email application.

Due to large number of applications we categorise applications with the vacancy numbers.

Applications without vacancy numbers in subject lines might not be categorized in the appropriate folder and could be disqualified.

We encourage persons with disabilities to apply for the position. In case of equal qualification, persons with disabilities will be given preference.

Applications from qualified women are encouraged.

Deutsche Gesellschaft für Internationale Zusammenarbeit GmbH Administrative Intern in Ethiopia