Deutsche Gesellschaft für Internationale Zusammenarbeit GmbH Administrative Assistant Jobs in Ethiopia

Deutsche Gesellschaft für Internationale Zusammenarbeit GmbH Administrative Assistant

Jobs in Ethiopia

Job Id: 222964

Category: Admin, Secretarial and Clerical, Business and Administration

Location: Addis Ababa

Career Level: Mid Level ( 2+ - 5 years experience)

Employment Type: Full time

Salary:

Job Description

Administrative Assistant 2A

Internal/External Vacancy #159/2019

GIZ-CPS programme

Background

As an international cooperation enterprise for sustainable development with worldwide operations, the federally owned Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH supports the German Government in achieving its development-policy objectives. GIZ promotes complex reforms and change processes.

In Ethiopia, GIZ has been working for more than 40 years in bilateral cooperation on behalf of the German Federal Ministry for Economic Cooperation and Development (BMZ) and on commission of the Ethiopian government and international donors.

Germany’s Civil Peace Service (CPS) operates in many regions around the world. It deploys trained peace experts who work with local partners in the long term.

In Ethiopia, the CPS takes a systemic approach to conflict transformation working across different sectors and on the local, regional and federal level.

In order to achieve its objectives, GIZ CPS it is looking for a Administrative Assistant to support the CPS Program Office in Addis Ababa.

Position: Administrative Assistant

Place of Work: Addis Ababa

Required Candidate: One

Application deadline: September 25, 2019

Responsibilities

The Administrative Assistant is responsible for

dealing with all questions arising in this area

daily operational performance of all administrative tasks for the programme,

filing documents with reference to GIZ’s filing rules,

managing good communication flow in team, with partners or outside bodies.

Tasks

Administrative duties

The Administrative Assistant

books travel including flights and accommodation for team members, partners and guests

organizes and facilitates events such as workshops, staff meetings and PR-related events
processes bills and contracts

facilitates administrative issues for new arriving staff, partners and guests of the programme

supports logistics and procurement as necessary

Finance duties

The Administrative Assistant

handles

the petty cash and emergency fund of the project

requests, organizes and files the local subsidy contracts as well as overlooks their progress

checks for correctness and completeness of financially relevant documents

checks logbook entries and fuel consumption

Field work

The Administrative Assistant

joins the teams in the field and handles any petty cash payments

engages in any event organization with the team and partner organizations

Any other tasks as required and requested by superiors.


Job Requirements

Required Entry Qualifications and Competences:

Qualification in Business Administration/ Management, accounting or similar areas

Professional Experience

At least 3 years’ professional experience in a comparable position

Other Qualifications

strong team work and interpersonal skills

ability to express oneself well both verbally and in writing (English and Amharic), Orominya is an asset

coordination and networking skills

excellent proficiency in MS Office Suite (word, excel, power point, outlook)

good knowledge in any accounting software

willingness to go on field trips in remote areas

good organizational and time management skills to prioritize workloads and tasks

willingness to engage in tasks as required by management

How to Apply

Application procedure:

Interested and qualified candidates shall submit their motivation letter along with their non-returnable recent CV via Ethiojobs or Email: hreth@giz.de

Note: -

Please make sure you mention the vacancy number and position title ‘Administrative Assistant #159’ in the subject line of your email application.

Due to large number of applications we categorise applications with the vacancy numbers.

Applications without vacancy numbers in subject lines might not be categorized in the appropriate folder and could be disqualified.

Applications without vacancy numbers in subject lines might not be categorized in the appropriate folder and could be disqualified.

We encourage persons with disabilities to apply for the position. In case of equal qualification, persons with disabilities will be given preference.

Applications from qualified women are encouraged.

Deutsche Gesellschaft für Internationale Zusammenarbeit GmbH Administrative Assistant
Jobs in Ethiopia