Deutsche Gesellschaft für Internationale Zusammenarbeit GmbH Administrative Assistant Intern Jobs in Ethiopia

Deutsche Gesellschaft für Internationale Zusammenarbeit GmbH Administrative Assistant Intern Jobs in Ethiopia

Job Id: 220831

Category: Admin, Secretarial and Clerical

Location: Addis Ababa, Addis Ababa
Career Level: Entry Level (Fresh Graduate) Employment Type: Full time
Salary:

Job Description

Administrative Assistant Intern

GIZ- Internal/External Vacancy Announcement #144/2019

GIZ- SURED

Background

As a provider of international cooperation services for sustainable development and international education work, GIZ - Deutsche Gesellschaft für Internationale Zusammenarbeit – is dedicated to building a future worth living around the world.

We have over 50 years of experience in a wide variety of areas, including rural and economic development, education and employment, energy and the environment, and peace and security.

Together with our partners, we work to deliver flexible, effective and cost-effective solutions that offer people better prospects and sustainably improve their living conditions.

Of our 18,260 employees in some 120 countries, almost 70 per cent are national personnel working in the field.

As a public-benefit German federal enterprise, we are committed to meeting our clients’ high standards with regard to transparency and accountability. German and European values are central to our work.

The German Federal Ministry for Economic Cooperation and Development (BMZ) is our main commissioning party. European Union institutions, the United Nations, the private sector and national governments benefit from our services, too.

In Ethiopia GIZ has been implementing development programmes on behalf of the German government for over 40 years jointly with our national partners.

The focus of our work in the country is on vocational education, sustainable use of natural resources, land management and food security, biodiversity and forestry.

Further programmes enhance the development of a sustainable textile sector and renewable energies.

GIZ-SURED (Sustainable Use of Rehabilitated Land for Economic Development 2018–2020) will be focusing on the economic development and sustainable utilization of rehabilitated areas.

Against this background, GIZ Ethiopia is looking to recruit an Administrative Assistant Intern for GIZ-SURED ISFM Project as specified:

Position: Administrative Assistant Intern

Application deadline: September 06, 2019

Required Candidates: One

Place of Work: Addis Ababa

Responsibilities:

Assisting the Project team in administrative tasks;

Liaising with customers in a service-oriented manner on behalf of the office by providing a professional phone service, welcoming visitors and maintaining a high standard of professionalism in the reception area;

Performing reception and secretariat services on a daily basis;

Filing and overseeing documents in reference

files or in Document Management System in line with GIZ’s filing rules;

Tasks:

Sort, classify and distribute incoming correspondence (e-mail, letters and other official documents).

Register, document and organise incoming and outgoing correspondence (letters emails, packages and personally delivered messages).

Be responsible for distributing and accepting documents and packages

Assist in the logistical management and set up of the meeting rooms when needed, check the stock of workshop and moderation material all the time.

Organise travel and accommodation for staff and other external parties.

Manage the daily/weekly/monthly agenda and arrange meetings and appointments.

Ensuring that the necessary office supplies are available and making sure that all project materials are available in stock and notify in time the responsible officers.
coordinates driver schedules and ensures that visitors and experts arriving in the country are picked up.

purchases office equipment and supplies within set value limits.

reports damage to the administrative officer, organises and monitors the service and repair of office equipment

runs errands, e.g. receiving invoices, delivering and collecting documents

Perform other duties and tasks at the request of management.

Job Requirements

Qualifications and Experience:

A newly graduate with bachelor’s degree in relevant field.

Good working knowledge of ITC technologies (phone, fax, e-mail, internet).

Verifiable skills using packages such as MS Office applications (i.e. Outlook, Word, PowerPoint).

Ability to draft official letters and presentations in a speedy and correct way in English.

Excellent communication skills in English and Amharic language are mandatory.

Trustworthiness and ability to maintaining strict confidentiality and observing data protection and associated guidelines where appropriate.
vAbility to organize and prioritize several tasks at the same time working in a dynamic environment.

How to Apply

Application procedure:

Interested and qualified candidates shall submit their motivation letter along with their non-returnable recent CV via Ethiojobs or Email: hreth@giz.de

Note: -

Please make sure you mention the Vacancy Number ‘Administrative Assistant Intern #144/2019’ in the subject line of your email application. Due to large number of applications we categorise applications with the vacancy numbers.

Applications without vacancy numbers in subject lines might not be categorized in the appropriate folder and could be disqualified.

We encourage persons with disabilities to apply for the position. In case of equal qualification, persons with disabilities will be given preference.

Applications from qualified women are encouraged

Deutsche Gesellschaft für Internationale Zusammenarbeit GmbH Administrative Assistant Intern Jobs in Ethiopia