Department of Safety and Security Training Assistant Jobs in Kenya

Department of Safety and Security Training Assistant Jobs in Kenya

Org. Setting and Reporting

The United Nations Office at Nairobi (UNON) is the United Nations headquarters in Africa and the representative office of the Secretary-General. We support programme implementation of the United Nations Environment Programme (UNEP), the Resident Coordinator System (RCS) and the United Nations Human Settlements Programme (UNHabitat) globally, as well as other United Nations offices in Kenya, by providing administrative, conference and information services (www.unon.org).

The United Nations Department of Safety and Security (UNDSS) is responsible for providing leadership, operational support and oversight of the United Nations Security Management System (UNSMS) globally.

As a global leader in security risk management principles, UNDSS enables the safe and effective delivery of United Nations System programmes and activities in the most complex and challenging environments, while maximizing resources. To this end, the work of the Department is aligned under a clear mission, to enable United Nations system operations through trusted security leadership and solutions.

This is a unique opportunity to join a diverse, dynamic and exciting organization gaining valuable experience where security provides great value.

Besides the opportunity to gain new skills and further advance security expertise, this position offers a fulfilling environment that gives you satisfaction by contributing directly or indirectly to peace and security, human rights, and achievement of the Sustainable Development Goals (SDGs). Together, we will make the world a better place.

The incumbent is responsible for providing substantive and reliable assistance in coordinating the effective planning and delivery of a security learning system capable of addressing the training needs of security and the UN Security Management System (UNSMS) globally, with a focus on appropriate and innovative use of learning technology.

The supervisor provides the framework and objectives in operational areas. The incumbent receives minimal supervision and is expected to discuss important issues and courses of action and seek guidance from the Chief of TDS and/or Security Training Officers.

This position is located in the Training and Development Section (TDS) of UNDSS within the United Nations Office at Nairobi. The Training Assistant reports to the Chief of TDS and/or Security Training Officers and will be responsible for the following duties.

Responsibilities

Administers learning programmes using application of various learning theories to accomplish learning outcomes, with a focus on training of trainers (TDC) and the UNSMS wide training programme for Safe and Secure Approaches to Field Environments (SSAFE).

Arranges venues and addresses logistics and other administrative requirements for meetings, travel, training and learning activities and ensures authorization and processing of payments and follow up on administrative arrangements and forms related to official travel of staff, in conjunction with Executive Office.

Collects and tracks information on planned and actual budget expenditures, undertakes relevant financial transactions in Umoja and liaises with the Executive Office on budgetary and financial matters.

Carries out and manages cost recovery processes with Departments and Agencies, Funds and Programmes across the UN Security Management System.

Ensures information on the security training programmes is up-to-date and responds to queries from clients directly or by managing generic email addresses.

Provides administrative support to the Training and Development Section (TDS);

Monitors and reviews

all pending actions, tasks and other matters as directed by the Chief, Training and Development Section.

Prepares security correspondence for the signature/approval of the Chief, Training and Development Section, ensuring that all documents adhere to proper format, grammar, punctuation and style.

Assists in coordinating inter-agency security CBL learning programmes.

Updates and supports learners in the use of the UNDSS website and UNSMIN, the Security Learning Catalogue, Learning Management System and other technologies for communicating learning activities.

Ensures that data from the learning programmes administered is appropriately entered, collected, and maintained and responds to queries and requests for information on training programmes.

Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.

Assists with visualizations and updating information material such as web pages or brochures.

Performs any other duties as required.

Competencies

Professionalism: Knowledge of administrative practices and office support. The ability to perform analysis, modeling and interpretation of data in support of decision-making. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter.

Planning and Organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Technological Awareness: Keeps abreast of available technology. Understands applicability and limitations of technology to the work of the office. Actively seeks to apply technology to appropriate tasks. Shows willingness to learn new technology.

Education

Completion of high school diploma or equivalent is required. Supplementary training in the areas of Training is desirable.

Job - Specific Qualification

Training in Enterprise Resource Planning (ERP/SAP), such as Umoja or similar is desirable.

Work Experience

A minimum of five (5) years of experience in administrative and office support functions is required. The minimum years of relevant experience is reduced by two years for candidates who possess a first level University degree.

One year or more of experience and exposure at the international level is desirable.

Adult learning experience is desirable.

Experience with integrated information management systems for staff administration, Learning Management System (LMS) or other comparable tools is desirable.

One (1) year or more of experience in data analytics or related area is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of another United Nations Officials language is desirable.

How to Apply

For more information and job application details, see; Department of Safety and Security Training Assistant Jobs in Kenya

Find jobs in Kenya. Jobs - Kenya jobs. Search our career portal & find the latest Kenyan job positions, career opportunities & jobs in Kenya.

Jobs in Kenya - banking jobs, IT jobs, accounting jobs, NGO jobs, business administration, ICT, UN jobs, procurement jobs, education jobs, hospital jobs, human resources jobs, engineering, teaching jobs, and other careers in Kenya.

Find your dream job from 1000s of vacancies in Kenya posted and updated daily - click here!