Department of Peace Operations Air Operations Assistant Jobs in Uganda

Department of Peace Operations Air Operations Assistant Jobs in Uganda

Org. Setting and Reporting

This position is located in the Forward Support Deployment Hub (FSDH) of the Logistics Division, Office of Supply Chain Management in the Department of Operational Support based in the Regional Service Centre in Entebbe. The Chief of Section, FSDH reports to the Director of the Logistics Division or designated official. The post is based in FSDH located in Entebbe, Uganda.

The Department of Operational Support was established to provide operational advisory services to client entities across the Secretariat, including other departments, offices away from headquarters, field missions, and regional commissions.

The Office of Supply Chain Management includes the Office of the Assistant Secretary -General for Supply Chain Management, Logistics Division, Procurement Division, Uniformed Capabilities Support Division, Global Service Center, and the Enabling and Outreach Service.

The Logistics Division performs a central role in the implementation of end-to-end supply chain management across the United Nations operations. The Division provides direction and advice on logistical matters, manages, monitors and assesses the delivery of strategic transportation and support services, and directs the delivery of transportation and specialist support services in the functional areas of air transport, ground transport, engineering, medical and supply, inclusive of fuel, rations and general supplies and security equipment.

The Forward Support and Deployment Hub (FSDH) is located in Entebbe, it is structured into three units: the Air Support Unit, the Movement Operations and Freight Forwarding Support Unit and the Regional Deployment Stock Unit.

The FSDH aims to enhance the operational and administrative effort through the implementation of policies and technical guidance provided by OSCM; and coordination, management, and monitoring of logistics and supply chain management operations for efficient, responsive, and reliable support to regional and adhoc operational requirements.

Responsibilities

Within delegated authority, the Air Operations Assistant in the Air Support Unit will be responsible for the following duties:

Assist in the planning, publishing and scheduling of air transportation activities for passengers and cargo in accordance with the Department of Operational Support (DOS) Aviation Manual, DOS Aviation Safety Program, Standard Operating Procedures (SOP) and Local Area Procedures.

Assist in reviewing and integrating the flight schedules in support of regional missions into the overall plan of FSDH air movements.

Assist in the coordination of special flight requests.

Assist in reviewing and assessing all passenger and cargo movement requirements that are outside the scope of an individual mission but within the Africa region and provide an integrated solution.

Assist in the planning, reviewing; tasking and coordinating projected daily tasks and air support requirements. When required, inform the crew of the aircraft assignment to perform each identified task especially when last minute changes are required.

Monitor and keep a record of the utilization of aircraft hours and crew duty time, and aircraft scheduled maintenance.

Assist in preparing and publishing FSDH materials, flight schedules, air task orders and issue them to flight crews. When required, conduct aircrew task briefings and debriefing.

Coordinate with the air carrier Site Managers including ensuring that all

necessary arrangements and documentation are completed and available for each assigned task.

Ensure that all out of mission area ground handling arrangements, airport operating hours, and fuel availability is confirmed before launching flights.

Ensure over flight landing clearances are obtained before the departure of any flight.

Contribute to the development of the unit SOPs and implement them as required.

Implement performance standards and improve the overall service quality/ operational standards.

Maintain good contacts with key players in the regional transportation industry, including other UN agencies, NGOs, and government agencies for air movement related issues requiring planning and tasking.

Assist in preparation of regular reports.

Receive, manage and archive all records of movement related documentation including filing electronically and in hard copy

Cany out any other duties as assigned/required.

Competencies
Professionalism:

Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

Teamwork:

Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Client Orientation:

Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients' needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems.

Education

High School Diploma or equivalent is required.

Job - Specific Qualification

A valid International Air Transport Association (IATA) and/or International Maritime Organization (IMO) in dangerous goods certificate is desirable.

Work Experience

A minimum of five (05) years of progressively responsible experience in air transport operations, movement control, logistics operations or related is required.

Experience using Enterprise Resource Planning (ERP) Systems such as SAP (Umoja) is desirable.

Experience in analyzing data for supply chain is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of another official United Nations language is desirable.

How to Apply

For more information and job application details, see; Department of Peace Operations Air Operations Assistant Jobs in Uganda

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