DefendDefenders Program and Administration Manager Jobs in Uganda

DefendDefenders Program and Administration Manager Jobs in Uganda

Closing date: 04 Aug 2019

Background

DefendDefenders (the East and Horn of Africa Human Rights Defenders Project) seeks to strengthen the work of human rights defenders (HRDs) in the East and Horn of Africa sub-region by reducing their vulnerability to the risk of persecution and by enhancing their capacity to effectively defend human rights.

DefendDefenders focuses its work on Burundi, Djibouti, Eritrea, Ethiopia, Kenya, Rwanda, Somalia (and Somaliland), South Sudan, Sudan, Tanzania, and Uganda.

DefendDefenders serves as the secretariat of the East and Horn of Africa Human Rights Defenders Network, which represents hundreds of members consisting of individual HRDs, human rights organisations, and national coalitions of HRDs that envision a sub-region in which the human rights of every citizen as stipulated in the Universal Declaration of Human Rights (UDHR) are respected and upheld.

Additionally, DefendDefenders acts as the secretariat for the Pan-African Human Rights Defenders Network (AfricanDefenders), which brings together five sub-regional networks from North, Central, West, Southern and the East and Horn of Africa. Further information can be found on the website (www.defenddefenders.org/), or through our social media outlets on Twitter (@defenddefenders) and Facebook (www.facebook.com/defenddefenders/).

DefendDefenders is recruiting a Program and Administration Manager for its work in supporting HRDs.

Under the overall supervision of the Director of Programs and Administration, in direct partnership with other staff members, the Program and Administration Manager shall be responsible, but not limited to, the following duties:

Managing programs:

Contributing to the overall formulation of projects and programs and to the development of program and fundraising strategies

Responsible for high quality narrative and financial reporting

Ensures compliance with, and implementation of, all donor-related and project specific policies

Briefing and position papers for management, counterparts, partners, and donors

Developing program management schedules, activity plans, and monitoring and evaluation criteria against program goals, as well as recommending reviews and proposals to ensure that program activities address actual needs

Have a strategic oversight on content and finances, to ensure that program goals are met

Fundraising:

Proposal development

Ensuring that all agreements with partners and service providers are prepared, negotiated, and agreed upon

Developing and maintaining productive working relationships with management, donors, partners, beneficiaries, and other stakeholders

Administration:

Overseeing and managing the logistics team, including planning and organising events, trainings, and workshops

Office administration, including procurement of equipment and supplies to the officeSupport the strategic development of the organisation through identification of opportunities and risks, and contribute to the refinement and reformulation of planned project outputs and activities, where necessary, as well as ensure proper implementation of the strategies and policies of the organisation

Support the organisational development through supervision of implementation of policies and improvement of internal management systems and procedures

Performs possible

other program-related tasks, or as assigned

Competencies

Communication:

Strong interpersonal and communication skills (spoken/written), including the ability to listen to and incorporate the views of stakeholders;

Ability to engage with project partners, donors, and state authorities clearly and effectively, both verballyand written;

Ability to communicate diplomatically, clearly and effectively, both verbally and written); and

Ability to tailor language, tone, style and format to match the audience

Teamwork

Proven ability to operate effectively across organisational boundaries;

Ability to establish and maintain productive and sustainable partnerships with project stakeholders; and

Ability to establish and maintain effective working relationships in a multicultural, multi-ethnic environment with sensitivity and respect for diversity.

Staff Management:

Ensure that all personnel related issues for the staff are carried out in accordance with DefendDefenders guidelines;

Ensure that staff receive appropriate and adequate training, including commitment to team-building and ability to develop and support other team members;

Hold regular team meetings through a consultative leadership style;

Promote the security of the staff of the designated project by ensuring the application of security guidelines and safety in the workplace; and

Strong time management and coordination skills.

Planning and Organising:

Ability to develop clear goals that are consistent with agreed strategies;

Ability to foresee risks and allow for contingencies when planning;

Ability to identify beneficiaries’ needs and suggest appropriate solutions; and

Ability to identify priority activities and adjust them as required.

Technology:

Strong comfort with usage of information and internet technologies;

Ability to learn new software and systems promoting efficiency and effectiveness; and

Ability to follow digital security protocols.

Education and professional experience

A master’s degree in human rights, law, social sciences, political science, or a related field from an accredited academic institution with a minimum of five years of relevant professional experience in program/project management;

A solid understanding of human rights and protection mechanisms;

Familiarity with the East and Horn of Africa sub-region and previous experience working in the sub-region;

Good conceptual and analytical capacity;

Very good budgeting, project management, and report writing skills; and

Ability and willingness to travel.

Languages

Fluency in English is a must (spoken and written). Fluency in French is a strong asset, andArabic is an asset.

Location

The position will be based in Kampala, Uganda with frequent travels within and out of the country. Applicants should be eligible to work in Uganda without restriction.

How to Apply:

Applicants should send a letter of motivation, CV, and contacts of three references to: jobs@defenddefenders.orgby 4 August 2019. Do not send scanned copies of certificates. Interviews will be held in person (in Kampala, Uganda), or via Skype late in August.

The subject line of the email should read “Application for Program & Admin Manager position.”

Questions about the position can be directed to jobs@defenddefenders.org.