Danish Refugee Council Vacancy Positions in Uganda

Danish Refugee Council Country Human Resource & Administration Coordinator Vacancy Positions in Uganda

country human resource & administration coordinator

Danish Refugee Council invites applications for the position of

Country Human Resource & Administration Coordinator
–Kampala

Background

DRC is an International non-governmental organization, which promotes and supports durable solutions to the problems faced by refugees and internally displaced people all over the world.

In Uganda, DRC assists the refugees from neighbouring countries mainly DR Congo and South Sudan in the South West, West and West Nile region of the country. DRC’s assistance to refugees have been both emergency assistance to address the short term influxes from the neighbouring countries as well as to address the sustainable solutions for the refugees.
DRC is also the lead of a Consortium (Save the Children, ZOA, and CEFORD) for the implementation of the European Union Trust Fund (EUTF) project in the refugee settlements in West Nile (Rhino camps, Adjumani, Kiryandongo and Bidibidi settlements).

Purpose

The Country HR and Administration Coordinator will offer overall support and direction in Human Resources and Administration function for Uganda and Tanzania country operations. Will ensure the policies and standards are applied consistently in all the country offices. The position will work in close cooperation with the Regional HR and Administration Manager for East Africa & Yemen.

Key Responsibilities

Administration

Develops and administers various administrative plans and procedures.

Perform and supervise general office activities. Assist Area Managers and Field Administrators in ensuring administrative compliance with DRC and donor requirements in the field offices.

Maintain and safeguard DRC records. Develop and manage a logical file system for DRC’s contracts, with a database containing the essential information for DRC service providers and consultants towards an effective internal management and administration.

Liaison with local institutions, authorities and ministries in all matters related to administration and relevant to DRC operations in the country.

Responsible for proper functioning of all offices and residences, and equipment and ensure that insurance for the premises and equipment is updated at all times.

Oversee the preparation, analysis, negotiation, review and timely renewal of rental agreements and service contracts e.g. security provision, office consumables and supplies, fumigation in the Kampala and field offices.

Responsible for management of an effective central mailing system in all Country Offices

Supervise preparation and updating of briefing packages, work spaces and accessories handouts for new staff in coordination with human resources, logistics and finance departments. These include but not limited to desks, computers, internet kits, mobile & sat phones, business & ID cards, stationery and uniforms.

Coordinate and liaise with DRC lawyers, agents and respective authorities on legal issues related to contractors, consultants and advise programme and sector managers on sound admin management and local laws and their execution modalities.

Ensures that all travelers to/within Uganda are assisted with visas and travel arrangements.

Human Resources Management

Plans, organizes and controls all activities of the Human Resource department. Participates in developing department goals, objectives and systems.

Develops, recommends and implements personnel policies and procedures; prepares and maintains handbook on human resource policies and procedures.

Ensure professional, prompt and smooth conduct of the national and international staff in the country operations.

Ensure the DRC Code of Conduct is upheld by staff in all offices.

Evaluates reports, decisions and results of department in relation to established goals and objectives. Recommends new approaches, policies and procedures to effect continual improvements in efficiency of department and services performed.

Ensure equal treatment of all personnel and gender balance, and fulfillment of ToR competence requirements.

Accordingly, monitor staff competences and propose for appropriate actions to the management.

Assist Managers in recruitment process, this job advertising, short listing, interviewing and recruitment of candidates for DRC positions countrywide.

Manage the staff orientation for new employees, monitors career-pathing

and country development plan, employee relations counseling, outplacement counseling and exit interviewing.

Liaise with relevant government authorities in relation to visas, registration certificates, memorandums, work permits, through personal meetings and correspondence, and drafting and management of required documentation.

In consultation with the Country Director, Head of Finance Administration and DRC lawyer, prepare draft notices, warnings, suspensions, terminations and promotions of staff for the signature of the CD.

Manage staff contracts and personnel files for both national and international staff.

Ensure good performance management is upheld in DRC Uganda this includes follow up on annual appraisal, probation and annual objective setting on a timely basis.

Responsible for implementing and managing appropriate insurance cover for all staff.

Manage DRC human resources database and filing system and ensure their backup is updated.

Has overall responsibility for staff time registration and leave tracking for national and expat staff.

Reporting Arrangements

Reports to the Head of Finance & Administration, Uganda, and with technical supervision of Regional HR and Administration Manager, Nairobi. Directly supervises the HR Officer, Administration Officer based in Kampala and provides technical assistance and support to all field HR and Administration Focal Persons in Uganda and Tanzania.

Personal Specifications

Essential:

Bachelor’s Degree in Human Resources Management, Psychology, and or Business Administration with at least 5 years work experience in Human Resource and Administration in a very busy INGO environment.

Knowledge of human resources concepts, practices, policies, and procedures.

Good working knowledge of office procedures and office management.

Ability to show flexibility in response to change and accommodate new methods and procedures.

Able to maintain confidentiality.

Possess strong analytical and conceptual skills.

Proven management Skills.

Good reporting Skills.

Fluent in written and spoken English.

Competencies:

Proven commitment to human resources practices.

Knowledge of working in challenging environments.

Proven ability to manage large varied workloads and deal constructively with stress and periods with long hours.

Proven ability to prioritize tasks, meet deadlines and work with limited supervision

Proactive, stable and robust character and a good team player.

Excellent communication skills, calm and a good sense of humor.

Excellent interpersonal skills and demonstrated ability to establish effective working relations at all levels.

Conditions for the position

The Position is contract based.

The position is based in Kampala with frequent travel to field sites

Remuneration and benefits are as per DRC Uganda standard salary scale and benefit package.

Expected start date: Immediately.

How to apply:
Application and CV

Applications should be in English and include the following:

A cover letter (1 page) in which you explain why you are interested in the position and how you meet the qualities and qualifications criteria and salary expectations.
Concise and accurate CV (maximum 3 pages). The CV should include information about your qualification, relevant training courses, Work experience, name and contact details of 3 relevant references.
We only accept online applications. Go to www.drc.dk > About DRC > Vacancies > Current Vacancies and find the job on the list and press the apply button.

The deadline for submission of applications is the 14th August 2017.

We thank applicants for their interest in the position however; only shortlisted candidates will be contacted.

If you have problems uploading your application, please contact job@drc.dk.

We thank applicants for their interest in the position however; only shortlisted candidates will be contacted.



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