Danish Refugee Council Jobs in Adjumani Uganda
The Danish Refugee Council was founded in Denmark in 1956, and has since grown to become an international humanitarian organization with more than 7,000 staff and 8,000 volunteers. Our vision is a dignified life for all displaced.
All of our efforts are based on our value compass: humanity, respect, independence and neutrality, participation, and honesty and transparency.
Danish Refugee Council Procurement and Logistics Officer Jobs in Adjumani Uganda
Responsibilities:
Transport Vehicles and motorcycles
Ensure safety for all and Advise staff that driving does not take place unless Every person in the car is using their safety belt in a vehicle
Ensure proper servicing, maintenance and repair of vehicles, in accordance with DRC/DDG standards. Any irregularities should be reported to the Supervisor
Ensure records are kept for mileage driven/fuel added and the vehicle log book maintained, including for rented vehicles
Fuel consumption tracking and reporting implemented and responsibility for/supervision of fueling at all times
Verify the planning & car's preparation/readiness for all movements: Ensure that all the safety equipment (a safety belt for each seat, one binder with emergency contact, one first aid box and one fire extinguisher) is in place and working as described in any vehicle, rented or DRC/DDG owned.
Freight/Transport
Organise the reception/shipment of all cargo to/from the Adjumani by the agreed means of transportation (air/road depending on the location) including all needed external procedures
Collaborate with Logistics staff in Kampala and other offices to organise transport of goods between sites as necessary
Assets and Inventories:
Keep updated the list of all assets (investment materials) present in the location with all requested information (brand, model, SN, reference of reception's documents, condition)
Ensure that asset forms are completed for new assets and the inventory list updated
Ensure updated inventory lists are sent to Kampala office on a monthly basis
Ensure the proper protection, use, maintenance and storage condition of all equipment
Facilitate the repairs of all equipment as required by the Supervisor
Services & Maintenance Energy
Implement the agreed energy setup for the DRC/DDG structures & ensure their correct operation
Ensure a permanent functioning electrical supply through city power and generator backups through hardware maintenance procedures, including ensuring a minimum stock of fuel and electricity bills paid in good time.
Implement a regular and thorough service maintenance and care system of energy setup as stipulated by DRC/DDG standards
Follow up and report in fuel and spare part consumption, observing and reporting irregularities
Monitor the electrical consumption, and good use/safety of electrical outlets
Train guards and other staff to ensure high quality operation, maintenance and care of energy setup and assets
Maintenance of all air conditioners installed at DRC/DDG structures, and all other electrical appliances
Ensure that there is always sufficient supply of cooking gas
Structures & compounds
Supervise and arrange all maintenance and repairs for DRC/DDG premises (office, warehouse and guesthouses) and equipment therein, ensuring they are compliant with MOSS standards
Prepare and negotiate contract conditions with contractors
Closely work with engineering staffs to supervise the professional workers hired for structures repairs as contracted and approved by the supervisor
Maintain and update a network of skilled contractors, such as electricians, constructors, carpenters.
Supply/Procurement: Procurement
Responsible for all Procurement processes at Rhino Camp field office level and ensuring they are effectively and efficiently managed in conformity with DRC/DDG guidelines and procedures;
Ensure that all procurement activities are initiated by an Order Request/procurement plan; and that all order requests submitted to logistics department are process in a timely manner to meet up with the requested delivery date.
Ensure that the appropriate procurement procedures are utilized for all Order requests based on the threshold of the cost involve.
Assist the team members in the preparation of the orders when needed.
Keep a tight control on the numbering of all orders & on the filing system in general
Liaise with Kampala and DRC/DDG Adjumani field offices in monitoring prices of regularly used materials/items; and provide updates to price listing to program staffs to guide order request preparation
Give regular feedbacks to all "requesters"
regarding the expected date of supply of their requests
Ensure that procurement and expenditures comply with accounting policies of donors and DRC/DDG standards in Operations Handbook
Review accountabilities and approvals for operational advances and payments, and recommend action as needed, including checking and closing advances on a daily basis
Maintain an accurate record of all logistical activities, including ensuring that the procurement binder, including all supporting documentation, is updated every month
Ensure the correct authorization procedures at every step of the process i.e. documents signature, budget management, quality control for incoming goods, payments
Stock Management
Supervise, train, and if needed be able to replace, the store keeper in the management of the stocks and the supply procedures
Ensure accurate follow up of all movements of items in & out the warehouse (stock cards, store ledger, electronic stock reporting)
Ensure periodic physical inventories & stock reports take place with appropriate supervision and counter-signing
Ensure DRC/DDG standard storage condition i.e. cleanliness, access, storage conditions, good organisation, storage compatibility, security–gates, doors
Responsible for all issues related to field logistics and warehousing, inclusive of release/receipt of field equipment and filling out Goods Received Notes and Waybill
Monitor stock balances and advise the Program staffs on shortages according to minimum stock requirements.
Ensure that all items are controlled and accounted for in stock reports.
Conduct a monthly physical inventory of all stock inclusive of spare parts and consumable items.
Team Management
Manage the team under their responsibility – DRC/DDG staff or any other partner/contracted persons- and ensure a continuous atmosphere of learning and training to all staff involved in logistic activity so that the quality of the work improves on all levels.
Ensure team under supervision are aware of their responsibilities and are trained in and implementing the correct procedures
Coordinate logistic staff schedules and holidays in order to minimize disruption to the activities
Participate in regular meetings with the Logistics team to ensure priorities are met
Provide guidance and leadership for those under supervision, assessing need for further competency development and provide more targeted training/guidance where needed
Brief all new person in the team on DRC logistic and procurement procedures
Reporting
Make sure that a master Procurement Table is prepared and maintained for each project
Contributes to the monthly Area report through the Area Program Manager by preparing the regular reports and updates on following logistical activities:
Order Request/Payment Tracker (on a weekly basis)
Procurement tracker (on a weekly basis)
Warehouse Stock report (on a monthly basis)
Qualifications
A degree in Procurement & Logistics Management or the equivalent.
Experience of 3 years and above, preferably working in a busy organization and well versed with NGO’s values.
Excellent communication in English both written and oral.
Excellent interpersonal skills and ability to work with minimum supervision
Computer literate (MS word & excel and other accounting software)
How to apply:
Interested candidates who meet the required qualifications and experience are invited to submit updated CV and cover letter explaining their motivation and why they are suited for the post.
We only accept applications sent via our online-application form under Vacancies. Applications close on 5th April 2018.
If you have questions or are facing problems with the online application process, please contact job@drc.dk.
For more information and job application details, see; Danish Refugee Council Procurement and Logistics Officer Jobs in Adjumani Uganda
Find jobs in Uganda. Jobs - Uganda jobs. Search our career portal & find the latest Ugandan job positions, career opportunities & jobs in Uganda.
Jobs in Uganda - banking jobs, IT jobs, accounting jobs, NGO jobs, business administration, ICT, UN jobs, procurement jobs, education jobs, hospital jobs, human resources jobs, engineering, teaching jobs, and other careers in Uganda.
Find your dream job from 1000s of vacancies in Uganda posted and updated daily - click here!
List of All Current Scholarships for International Students - Updated Daily - Apply Today! Click Here!
Funding Agencies for Grants - Search Funding Agencies for Grants? - NGO Funding Agencies - Fill Out a Simple Grant Form? - NGO Grant Funding Agencies
Click here to post comments
Join in and write your own page! It's easy to do. How? Simply click here to return to Jobs in Uganda.
