Danish Refugee Council HR and Admin Officer Jobs in Ethiopia

Danish Refugee Council HR and Admin Officer Jobs in Ethiopia

Job Id: 219258

Category: Human Resource and Recruitment Location: Addis Ababa
Career Level: Mid Level ( 2+ - 5 years experience)
Salary: xxxx

Job Description

Title: HR and Admin Officer

Location: Addis Ababa

Employment Category: H1

Reporting To: HR Coordinator

Direct Reports: None

Start of Contract & Duration: 12 Months

Posting date: August 16, 2019

Introduction

The Danish Refugee Council (DRC), an international non-governmental organization (NGO), has been providing relief and development services in the Horn of Africa since 1997. DRC promotes and supports solutions to the problems faced by refugees, internally displaced people (IDPs), and migrants.

The organization has offices across the region, and has been operational in Ethiopia since 2009. With funding from bilateral and multilateral donors, DRC is currently implementing a range of activities across Ethiopia and Djibouti, including WASH and shelter provision, child and youth protection, gender based violence response, awareness-raising of migration risks, protection monitoring of migration routes, and livelihoods support for returning migrants or those at-risk of migration.

Overall Purpose of the Role:

The Danish Refugee Council (DRC) is leading an international consortium to deliver a £21 million programme to protect would-be migrants and refugees from unsafe irregular migration through and from the Amhara, Tigray and Somali regions of Ethiopia.

The 4-year programme, funded by the Department for International Development, UK Aid (DFID) will address barriers to reducing unsafe irregular migration from and through Ethiopia.

The programme is anticipated to be innovative, cross-sectoral and solutions-oriented with strong emphasis on research, learning and adaptive management.

Working under the direct management of the Support Service Manager of DFID project, the HR and Admin Officer will be responsible for the following activities:

Responsibilities

Office Administration

Ensure timely payment of office rent and utilities and ensure these are appropriate, safe and functional (i.e. generator, security system, health and safety. communication & internets, photocopies etc.)

Work with relevant support function to ensure timely maintenance of equipment and office supplies.

Responsible for setting appointments, arranging meetings, maintaining calendars, copying files, entering data into computer systems.

Act as a focal point for travel and accommodation and transportation of programme staff, ensuring documentation and maintaining accurate records of related expenses.

Personnel Administration

Maintain a thorough Knowledge of DRC HR policies and ensure employee adherence.

Ensure personnel files are complete and accurate assuring adherence to highest level of confidentiality

Maintain updated Job description database

Oversee leave management, maintain leave tracking ensuring complete documentation for programmme staff

Management of HR processes:

Assist in the recruitment process ensuring compliance to hiring procedures as outlined in the HR manual.

Facilitate

recruitment processes by posting job adverts, collect applications from applicants, administering tests; verifying prior employment by contacting references; scheduling appointments; maintaining records and information.

Maintain tracking system of the recruitment process and compile monthly report on recruitments

Facilitate the timely orientation of new staff and organize inductions with relevant departments within DRC

Provide professional advice to project managers on a range of HR issues ensuring compliance to hiring procedures as outlined in the HR & Administration manual.

Ensure the performance management system is implemented on time.

Assist in development of annual staff development plan

Timely enrolment of staff in to insurance benefits package. Assuring staff list is current at all times

Other

Any other tasks as assigned by the line manager

Job Requirements

Experience and technical competencies: (include years of experience)

4 years’ experience for Diploma or above 2-year experience for BA holders

High integrity, pro-active, stable, robust character and a good team-player

Excellent communication skills

Excellent analytical and negotiation skills

Experience in working in NGOs

Proven commitment to accountability practices.

Knowledge of computers: word processing, database management packages.

Education

Diploma or BA in Human Resource Management or other relevant fields.

Languages:

Fluent in written and spoken English.

All DRC roles require the post-holder to master DRC’s core competencies:

Striving for excellence: Focusing on reaching results while ensuring efficient processes.

Collaborating: Involving relevant parties and encouraging feedback.

Taking the lead: Taking ownership and initiative while aiming for innovation.

Communicating: Listening and speaking effectively and honestly.

Demonstrating integrity: Acting in line with DRC's vision and values

How to Apply]

To Apply

Interested candidates who meet the required qualifications and experience are invited to submit updated CV and cover letter explaining their motivation and why they are suited for the post.

We only accept applications sent via our online-application form on www.drc.dk under Vacancies.

Please forward the application and CV, in English through the stated website no later than August 28, 2019.

For general information about the Danish Refugee Council, please consult www.drc.dk.

Gender Equality: DRC is committed to achieving gender parity in staffing at all levels. In light of this, women candidates are particularly encouraged to apply to bridge the gender gap.

Equal Opportunities: DRC is an equal opportunity employer. We value diversity and we are committed to creating an inclusive environment based on mutual respect for all employees. We do not discriminate on the basis of age, sex, disability status, religion, ethnic origin, colour, race, marital status or other protected characteristics



We encourage only qualified Ethiopian Nationals to apply. DRC considers all applicants based on merit.

Danish Refugee Council HR and Admin Officer Jobs in Ethiopia