Dan Church Aid Finance and Admin Coordinator Jobs in Ethiopia
Dan Church Aid Finance and Admin Coordinator Jobs in Ethiopia
Category: Accounting and Finance
Location:
Gambela
Career Level:
Mid Level ( 2+ - 5 years experience)
Employment Type:
Full time
Salary:
As per the DCA salary Scale
Job Description
Vacancy number:
DCA-ETH/VA-034/2018
Dan Church Aid (DCA) is a legally registered international NGO engaged in development and humanitarian assistance to poor rural people in Ethiopia in partnership with Ethiopian NGOs and civil society organizations.
DCA is recruiting Finance and Admin Coordinator for its field office in Gambella.
The Finance and Admin Coordinator is responsible for multiple functions including accounting, recording and reporting, human resource management, procurement and logistic functions of the Gambella field office.
Job Summary
Finance and Admin Coordinator has dual accountability to Country office finance and Field office.
The Finance and Admin Coordinator is responsible for multiple functions including accounting, recording and reporting, human resource management, procurement and logistic functions of the Gambella field office.
Specific Duties and Responsibilities
Job Responsibility #1: Financial Management
Planning and Budgeting
In collaboration with program people, prepare budgets for field office and also participate in budget reviews
Responsible for preparation of his/her personal bi-weekly plan and accomplishment report and submit to the area manager and senior finance manager as appropriate.
Accounting, Recording and reporting
Prepare interim (monthly and quarterly) and annual financial reports of field office running budget and submit to Addis office.
Complete time registration of his/her own and follow-up and approve all staff under his/her supervision are registered their time before the deadline.
Review payment requests and payment and journal vouchers prepared by FO finance officer. May prepare vouchers and journals in the absence of the finance officer.
Review the reconciliations of FO balance accounts
Ensure timely settlement of long outstanding advances, suspense and payables.
Prepare draft quarterly government financial reports and submit to country office Finance Officer for review.
Prepare Cash flow forecasts and submit to CO timely
Follow-up legal obligations including taxes, pension and etc settled timely to the respective government offices
Ensure that transactions are entered in to Maconomy timely.
Respond to queries of CO finance and programme units as soon as possible and communicate supervisors at field office for consultation if needed.
Communicate for SFM when there is a requirement in level of privilege or addition or modification within Maconomy as required.
Ensure that the financial documentations are well captured, filed, complete and secured
By retaining a copy, ensure that financial documents are submitted to CO timely in a secured channel.
Procurement
He/she will be a chair person in Field Office procurement committee
Ensure that procurement activities are conducted in line with procurement manuals of DCA
Ensures the maximum integrity and independence when conducting assessment of procurement documents as a team and individually
Responsible for recommendation of improvements in the procurement process and also reporting of any irregularities observed in the process to his/her immediate supervisor and SFM.
Internal Control
Ensure that bank accounts are secured, reconciled timely and inactive accounts are closed.
Ensure that policies and procedures of DCA CO are respected under his/her scope of work.
Resource Management
Ensure that fixed asset register is maintained at field office level.
Ensure that proper stock management is in placed at field office level.
Ensure that all assets in the field office are provided with identification tag consistently.
Ensure that dispatches and receiving documents for shipments from Country office of DCA are reconciled at least once in a week and submit reports and copies of Goods Receiving Notes to CO timely.
Auditing
Facilitate and provide support during annual entity audit and programme/project audits.
Follow-up for the implementation of audit findings and recommendations provided by internal and external auditors, which are within his/her scope and work with his/her supervisor to address others outside his/her scope.
Human Resource Responsibility
– Financial
Management aspects
Conduct employee development review of staff who are reporting to him/her and provide feedback
Plan and implement when approved for manpower development for staff members under his/her supervision
Delegate tasks to subordinates and provide the required level of support.
Empower staff and delegate to ensure business continuity and avoid indispensability and disruption of operation duty to staff turnover.
Manages staff under his/her supervision, delegate work and secure that manuals, formats, procedures, systems are known and used correctly
Job Responsibility #2: Human Resources and Admin
Follow-up periodic employee development review are conducted at field office level in accordance with staff manual
Compile EDR reports, summaries results and submit to CO, HR and Admin Officer
Facilitate for signing of contractual agreements with locally recruited staff members.
Follow-up with supervisors for timely completion of probation period assessment for new staff members before end of the probation period.
Follow-up contractual due dates and notify CO HR and Admin Officer about contractual termination or renewal of contractual agreements before due dates.
Ensure that new staff members are getting proper induction at field office level
Ensure that copies of personal files for field office staff are maintained and ensure that all the necessary copies of employment letters and documentation are kept intact and secured with no unauthorized access to the files.
Coordinate annual leave plans and follow-up staff annual leaves, retains and file copies of leave requests, advise staff to take their annual leave before it expires in accordance with DCA staff manual and Ethiopian labor law
Follow-up that new staff members are registered for pension scheme
Ensure that cost sharing liabilities of public university attendee staff members are well taking care off
Advise the field office management on DCA staff manual
Coordinate complaints on disciplinary issues and follow-up the implementation of disciplinary actions taken for breach of rules and regulations of DCA in consultation with area manager and CO HR and Admin Officer.
Plan and coordinate staff development need assessment and also provision of trainings in consultation with SFM, area manager and project coordinators.
Job Responsibility #3: Others
Collaborate with other units
Accomplish other tasks assigned or delegated by area manager
Type of Contract: One year with extension probability based on performance and funding
Reporting to: Senior Programme Coordinator
Job Requirements
Key Qualifications / Experience:
BA degree in Accounting, Finance or other related fields
MA in business and accounting or ACCA or CPA or MBA or MSc in related fields
4 years’ experience for BA degree and
2 years’ experience for MBA/ACCA/CPA
Technical & Other Skills
Proven ability to provide support on finance, HR, procurement and logistics staff under his/her supervision.
Excellent understanding on Ethiopian laws on taxation, pension, labor, civil society and financial reporting standards
Ability to work with accounting software and best knowledge of excel
Analytical skill in interpretation of financial reports, making analysis
Ability to optimize, forecast and plan cash resources
Communication and reporting skills (verbal and in writing).
Ability to work to deadlines with good prioritization and time management skills.
How to Apply
Interested and qualified applicants should apply for the post via our website
Or hand deliver at the
DCA office along the Ethio-China Friendship Avenue, Wollo Sefer, opposite Tebaber Berta Building. Tel. 011-557-52-57 By 7th January, 2019
DCA is an equal opportunity employer and all interested and qualified candidates are encouraged to apply regardless of age, race, gender, marital status and religious, political or ethnic affiliation. DCA encourage women to apply. Please don’t mention your religious or ethnic affiliation in your application.
Female candidates with required educational background and experience are highly encouraged to apply
Only shortlisted candidates will be contacted. Please attach only CV and motivation letter
For more information and job application details, see; Dan Church Aid Finance and Admin Coordinator Jobs in Ethiopia
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