DAI Procurement and Logistics Officer Jobs in Kenya
DAI Procurement and Logistics Officer Jobs in Kenya
Tasks & Responsibilities Develop acquisition plans and present to Finance and Operations Lead on a regular basis
Monitor and track procurement activities and delivery status of goods/services
Ensure complete backup documentation for procurements is submitted to activity’s Finance Team for payment
Perform regular spot audits of procurement files to ensure completeness, accuracy, and compliance
Assist and collaborate in external or internal audits, as necessary
Ensure integrity, fairness, accuracy, and openness in procurement processes.
Ensure DAI/USAID and FAR policies, and procedures are followed and enforced
Help activity staff become more familiar, and understand, DAI procurement policies and procedures.
Consistent usage of DAI’s operations & procurement systems (TAMIS) in managing procurement processes
Assist with maintaining inventory of project property
Maintain electronic procurement records & files in required DAI’s systems
Train other DAI staff in the use of procurement systems, as necessary
Review, negotiate, modify subcontract agreements issued by DAI’s activity
Manage subcontracts invoice verification and approval process as required by DAI policies.
Coordinate local travel requests and manage drivers’ time and transportation schedule accordingly.
Approve vehicle logbooks, fueling, and maintenance records. Prepare accident and incident reports.
Manage procurement of a wide range of goods, commodities, and services through subcontracts, blanket purchase agreements, and purchase orders
Oversee solicitation of bids and quotes from vendors in adherence with policies & approved requisitions and procurement plans
Conduct price/cost/reasonability analyses
Review requisition documentation, cost estimates, statements of work, etc. against procurement plans and budgets
Help non-procurement staff understand the requirements for submitting accurate and thorough requisitions, cost estimates, statements of work, or to determine
other technical specifications
Determine source selection methods for complex procurements to ensure compliance
Serve as a non-voting chairperson on evaluation committees in accordance with DAI policies/procedures and thresholds
Assist activity staff in coordinating meetings, facilitating discussions, and developing briefings in support of the source selection process
Review and analyze budget estimates for allowability, allocability, reasonableness, and consistency; prepare cost evaluation data, and source selection documentation.
Through market research efforts, identify and qualify potential suppliers (and products/ services).
Ensure that beneficial, ethical, and open supplier relationships are created and maintained according to procurement policies.
Work closely with various home office support staff as necessary.
Qualifications
University degree in relevant field required.
4 years of relevant experience in procurement and logistics preferably on international donor funded or USAID-funded activities.
Computer literate with e-mail, word processing, and spreadsheet experience.
Ability to multi-task and prioritize tasks. Excellent organizational skills and ability to work as part of a team.
Fluency in English is required.
Knowledge of USG and FAR regulations and procurement and acquisition aspects of USAID-funded activities.
How to Apply
For more information and job application details, see; DAI Procurement and Logistics Officer Jobs in Kenya
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