DAI Procurement and Local Subcontracts Manager Jobs in Kenya
DAI Procurement and Local Subcontracts Manager Jobs in Kenya
Summary of Primary Duties The Procurement and Local Subcontracts Manager leads the Procurement Team.
He/She will play a pivotal role in ensuring integrity, fairness, and openness in procurement processes as well as adherence to policies, procedures, and controls.
The main responsibility for this position is to oversee the procurement of goods and services and overseeing the grants process.
The position requires relevant work experience in the field of procurement and contracting across a variety of industry sectors, contract management, dispute resolution, managing interpersonal relationships and communication, and investigating/following up on vendor/grantee issues.
The position requires knowledge of the Federal Acquisition Regulations (FAR).
The Manager will be responsible for overseeing and ensuring that complete procurement related backup documentation is provided prior to submission to Finance Team.
He/She will oversee solicitations, and price/cost/reasonability analyses.
Essential Duties
Reporting
Develop acquisition planning reports and present to Senior Management on a quarterly basis at a minimum, or more often as required.
Monitor and track procurement activities and delivery status of goods/services.
Audit
Ensure complete backup documentation for procurement purchases is submitted to project’s Finance Team.
Perform regular spot audits of procurement files to ensure completeness, accuracy, and compliance.
Assist and collaborate in external or internal audits as necessary.
Policies & Procedures
Ensure integrity, fairness, accuracy, and openness in procurement processes.
Ensure DAI/USAID and FAR policies, and procedures are followed and enforced.
Help project staff become more familiar, and understand, DAI policies and procedures as related to procurement by conducting trainings or other methods as necessary.
Work with the infrastructure team to ensure infrastructure policies are upheld as outlined in Field Operations Manual.
Procurement Management Systems
Enforce use of DAI’s operations & procurement system (TAMIS), etc.
Maintain electronic procurement records & files in various DAI’s system platforms.
Train other DAI staff in the use of procurement systems, as necessary.
General Acquisition & Procurement
Responsibilities
Manages procurement processes for all grant and technical activities, including determining procurement requirements, ensuring the most appropriate procurement methods are used, and ensuring transparent processes are utilized.
Oversee solicitation bids and quotes from vendors in adherence with policies & approved requisitions and quarterly procurement plans.
Monitor, track. and expedite all project procurement activities and delivery status of goods/services.
Ensure pricing information is accurate and aligns with acquisition policies.
Conduct price/cost/reasonability analyses.
Review requisition documentation, cost estimates, statements of work, etc.
Help non-procurement staff understand the requirements for submitting accurate and thorough requisitions, cost estimates, statements of work, or to determine other technical specifications.
Determine source selection methods for complex procurement to ensure compliance.
Serve as a non-voting chairperson on evaluation committees in accordance
with DAI policies/procedures and thresholds.
Ensure compliance with DAI, USAID and RFAR requirements on sub-contract closure and /termination.
Assist project staff in coordinating meetings, facilitating discussions, and developing briefings in support of the source selection process.
Prepare cost evaluation data, and source selection documentation.
Through market research efforts, identify and qualify potential suppliers (and products/services). Ensure that beneficial, ethical and open supplier relationships are created and maintained according to procurement policies.
Maintain procurement file system in DAI’s system.
Work closely with various home office support staff .
Carry out other duties and responsibilities as directed.
Supervisory Responsibilities
Supervises the Procurement and Local Subcontract Officers,
Train the project staff to become more familiar, and understand, DAI policies and procedures as related to procurement by conducting trainings or other methods as necessary.
Base of Operations
Nairobi, Kenya.
Reporting
The Manager will report to the Director of Finance and Administration.
Qualifications
Bachelor’s degree in Business Administration or related field. A Masters’ degree is preferred.
8+ years of relevant experience and progressive responsibility in procurement.
Minimum 5 years’ experience working in a procurement role in Mid to Senior Management.
Minimum 3 years’ experience working in a procurement role for USAID funded projects.
Experience leading and managing the procurement & acquisition aspects of USAID funded projects, including a demonstrated understanding of applicable procurement-related USG & Federal Acquisition Regulation (FAR) regulations.
Experience in procurement for infrastructure projects.
Accuracy in working with large amounts of data.
Ability to respond effectively to time sensitive demands & inquiries.
Proficiency using Microsoft office suite, and other relevant software.
Demonstrated strong problem solving skills as well as exceptional customer relations (both internally & externally); provides sound business judgment and contractual oversight.
Excellent organizational skills with a willingness to take initiative and be proactive in the procurement process.
Ability to manage and prioritize multiple concurrent bids.
Excellent communications and personnel management skills and ability to relate to people at all levels of an organization and of different multi-cultural backgrounds.
Extremely well organized and self-directed individual with sound technical skills, and analytical ability. **
Fluency in English is required.**
How to Apply
For more information and job application details, see; DAI Procurement and Local Subcontracts Manager Jobs in Kenya
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