DAI Global Regional South Africa Summer Fancy Food Trade Show Consultant Jobs in South Africa

DAI Global Regional South Africa Summer Fancy Food Trade Show Consultant Jobs in South Africa

Position Overview and Objectives

The Regional SFF Consultant will provide support to recruit, screen, prepare firms to exhibit in-person and follow-up on post show activities and reporting in collaboration with ATI as follows:

The consultant will support and coordinate with Southern Africa country teams to prepare selected firms to exhibit in-person in advance of June 2024 show and follow-up with firms post the show.

Responsibilities

The Project aims to appoint a consultant, to support and prepare regional partners to participate at the SFF show. The consultant is expected to fulfil the following roles and responsibilities:

Convening a SFF Show 2024 Working Group, in collaboration with the Project.

Onboarding the Southern African export-ready specialty food firms in collaboration with the Project in coordination with national and provincial TPSPs.

Arranging and coordinating participation of exporting firms in learning events that are being held before, during and after the event. These will be organized by the working group and Project.

Coordinate shipments including all necessary materials for the booth equipment and marketing materials to the SFF Show in New York in accordance with deadlines set by show organizers.

Collecting high resolution photos, logos and company information from exhibitors in collaboration with national and provincial trade promotion service providers and export firms for inclusion in the Africa Fine Foods Pavilion brochure and for preparing the artwork for each customized booth.

Drafting and finalizing deal notes (partnership agreements) between ATI (and it’s appointed partner, Ndarama Works, tasked with collecting the cost-share contributions from firms and TPSPs) and each of the exhibitors that are being supported by ATI.

Coordinating with the ATI Communications team on the development of an Africa Fine Foods Pavilion brochure.

Collecting information during and after the show on meetings that took place between the exhibitors and prospective buyers using the format prescribed by ATI’s Monitoring, Evaluation and Learning department.

Profiling the Southern Africa firms and coordinating with the appointed U.S.-based TPSP to secure B2B meetings with U.S. buyers and other actors in the value chain such as distributors.

Conducting relevant meetings or coordination sessions with the delegation to prepare the group for the Summer Fancy Food show.

Harvesting highlights or success stories, with related evidence and photos, during and after the show for sharing with ATI Communications for the purposes of posting on ATI and USAID social media platforms.

Supporting the exhibitors during the SFF Show with queries, advice on their booth set-up and buyer interactions and troubleshooting issues on the show floor.

Deliverables

Deal notes signed

Draft a deal note, disseminate to at least 50 selected firms and collect them. Due Date: April 20, 2024

Folder with firm photos, logos and other content need

Collect logos, high resolution pictures, company description and contact details from the selected firms, develop and print the Africa Fine Food pavilion brochure and for developing the artwork for the booths. Due Date: May 15, 2024

Pre-departure webinars reports

In collaboration with U.S.-based TPSP, schedule and host pre-departure webinars to prepare the selected firms, provide pre-departure webinar reports. Due Date: June 10, 2024

Cost-share contribution report and evidence

Coordinate

the collection of the $500 cost share contributions from each selected firms, with Ndarama Works, and provide a tracker of proof of payment for each exhibitor. Exhibitors that have not paid will not be allowed to participate. Due Date: April 30, 2024

Track and ensure the payment of exhibitor liability insurance to the provider.

Provide information to all exhibitors on the compulsory insurance required and the payment information. Follow-up to ensure all exhibitors have paid insurance and that the SFA have the needed evidence. Due Date: May 05, 2024

Track and record all export deals (facilitated and closed) in partnership with the U.S. based TPSP.

In collaboration with U.S.-based TPSP, prepare profiles and supply information to enable suitable matchmaking of suppliers with U.S. buyers, collect and capture data during the show. Follow up with all exhibitors on the buyer linkages established and deals closed, and request supporting documents to verify. The Buy-in is targeting closed and prospective deals of at least $35 million in value. Due Date: July 31, 2024

The consultant will be required to:

Submit all required documentation to ATI including:

Deal tracker containing information on meetings held, prospective deals and closed deals between Southern Africa suppliers and U.S. buyers.

Photographs of the side events and the SFF Show featuring Southern Africa exporters and their products.

Signed partnership agreements with each exhibitor.

Proofs of payment of cost share contribution from each exhibitor or their supporting TPSP (e.g. FoodBev SETA, Wesgro, NIPDB).

Meetings of all TPSP working group meetings including a table of agreed actions and progress.

Provide monthly reports of the status of progress in line with the agreed deliverables and work plan.

Provide updates to the export firms on all arrangements leading up to the SFF Show.

Submit invoices based on approved deliverables linked to performance against agreed milestones.5.

Submit event/activity reports in ATI format.

Important Note: Where contact with any government agencies is required, only a designated USAID officer can initiate communication with the government agency.

Qualifications

Required

Bachelor’s Degree from an accredited college or university in business, economics, social sciences or related field.

At least 6 years’ experience in coordination of events, supporting trade shows preferably in agricultural and food products.

Able to write reports and presentations using MS Office Suite applications.

Fluency in spoken and written English.

Desirable

Post graduate degree or professional qualification in business administration, management, merchandizing, economics or another relevant field.

International work experience, particularly in Southern Africa countries.

Training and public speaking experience.

Relevant specialized experience in specialty foods.

How to Apply

For more information and job application details, see; DAI Global Regional South Africa Summer Fancy Food Trade Show Consultant Jobs in South Africa

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