DAI Global International Jobs in Kenya
DAI Global International Procurement and Local Subcontracts Officer Jobs in Kenya
ResponsibilitiesPrepare complete backup documentation for procurement purchases & submit to project’s Finance Team
Conduct daily reviews of procurement related backup documentation to ensure completeness, accuracy, and compliance
Assist and collaborate in external or internal audits as necessary
Ensure adequate procurement competition is achieved, as per DAI policies and procedures
Ensure DAI/USAID and FAR policies, and procedures are followed and enforced
Help other project staff become more familiar, and understand, the DAI policies and procedures as related to procurement
Procurement Management Systems
Maintain electronic procurement records & files in various DAI’s system platforms
Help DAI staff understand the use of procurement systems as necessary
General Acquisition & Procurement Responsibilities
Solicit bids and quotes from vendors in adherence with policies & approved requisitions and quarterly procurement plans
Monitor, track and expedite all project procurement activities and delivery status of goods/services
Gather current pricing information independently
Help non-procurement staff understand the requirements for submitting accurate and thorough requisitions, cost estimates, statements of work, or to determine other technical specifications
Assist project staff in coordinating meetings, facilitating discussions, and developing briefings in support of the source selection process
Prepare cost evaluation data, and source selection documentation for review and approval
Ensure procurements are approved by the required DAI authorities, and/or client approvals are received, before awards are made
Through market research efforts, identify and qualify potential suppliers (and products/services)
Maintain procurement file system in DAI’s procurement system (TAMIS)
Analysis of proposals on cost saving, reduction strategies, reasonability & allow ability in the project
Preparation of Purchase Orders (PO) and contracts in and outside TAMIS Pro, preparation of BPAs for contracting of services, vendors’ and buyers’ profiles creation in TAMIS Pro and develop and manage roster of suppliers
Prepare and present reports on procurement status, updates to project
management.
Carry out other duties and responsibilities as directed
Supervisory Responsibilities
The Procurement and Local Subcontracts Officer(s) will have no supervisory responsibilities.
Qualifications
Bachelor’s degree in Business Administration or related field. A Master’s Degree in Procurement is preferred.
5+ years of relevant experience and progressive responsibility in procurement in an organization
Minimum 2 years’ experience working in a procurement role for USAID funded projects
Experience with the procurement & acquisition aspects of USAID funded projects, including a demonstrated understanding of applicable procurement-related USG & Federal Acquisition Regulation (FAR) regulations
Accuracy in working with large amounts of data
Ability to respond effectively to time sensitive demands & inquiries
Proficiency using Microsoft office suite, and other relevant software
Demonstrated strong problem solving skills as well as exceptional customer relations (both internally & externally)
Excellent organizational skills with a willingness to take initiative and be proactive in the procurement process
Ability to manage and prioritize multiple concurrent bids
Excellent communications and ability to relate to people at all levels of an organization and of different multi-cultural backgrounds
Extremely well organized and self-directed individual with sound technical skills, and analytical ability
Fluency in English is required
Experience working in infrastructure projects is preferred
How to apply
Interested candidates should apply online by 24th October, 2017
For more information and job application details, see; DAI Global International Procurement and Local Subcontracts Officer Jobs in Kenya
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